Total 16 Senior Executive tech support job vacancies in Human Resources category in The Philippines

HR cum Admin Executive [ Info tech | 5 days week | Lunchprovided]

Location: Near Bright hill MRT / Bishan MRT

Responsibilities:

Assist in handling full spectrum of HR and general administrative matters for the department

Maintain accurate records of staff particulars in the payroll systems, check and report any discrepancies to management

Monitor staff attendance / leave records / lateness /Overtime record and compute the necessary deductions.

Process work pass applications, renewal and cancellations and liaise with Ministry of Manpower for work pass related issues

Submit employees’ yearly income tax to IRAS (including IR21)

Handle payroll and CPF submission

Prepare employment agreements, letters and other necessary documents

Manage staffs’ insurance

Register food and hygiene course for staff.

Arrange and verify outlets’ Supplier Invoices

Support basic accounts and general admin duties to ensure smooth daily operations

Perform any other ad-hoc duties as assigned

Requirements:

At least 2 years of experience, preferably in the F&B industry

Preferably with experience handling payroll by using HR software, preferably Info-tech

Proficient in MS Word/ MS Excel

Must work Independently

Interested, please whatsapp 98326806 or emailchiewyan@hillcity.com.sg

Additional information:

5 days work week

Lunch provided

Positive and learning environment

Located near to Bright Hill / Bishan MRT

Salary will commensurate with experiences

Job description:

1. Human Resources (HR)

- Handle full spectrum of HR functions including recruitment, onboarding, offboarding, and employee records management

- Process monthly payroll accurately and on time, including statutory submissions

- Manage work pass applications, renewals, cancellations, and compliance with local regulations

- Maintain proper HR documentation and ensure compliance with company policies and labor laws

- Support HR initiatives and activities as assigned

- Prepare HR reports and provide administrative support to the HR Manager

2. Administrative (Admin)

- Provide general administrative support to ensure smooth office operations

- Handle day-to-day administrative duties such as filing, data entry, and documentation

- Coordinate and assist with administrative tasks assigned by various departments

- Manage office supplies, vendors, and basic procurement

- Assist in organizing company events, meetings, and logistics

3. IT Support

- Assist in maintaining existing IT systems and infrastructure

- Support the development and implementation of new technology systems

- Troubleshoot and resolve basic IT-related issues for staff

- Liaise with external vendors for system maintenance and support when required

Role Summary

We are looking for a hands-on HR professional to support the integration and standardisation of HR functions across 3 Singapore subsidiaries, with future exposure to Malaysia and New Zealand.

This role focuses on strengthening HR operations, improving process efficiency, and supporting HR digitalisation initiatives, including HRMS and payroll review. The successful candidate will work closely with the HR Manager to drive HR integration projects while supporting day-to-day HR operations where required.

Key Responsibilities

1. HR Process Integration & Improvement

• Map and document end-to-end HR processes (e.g. recruitment, onboarding, payroll, leave, claims)
• Identify process gaps, duplication, and inefficiencies across entities
• Develop and implement standardised HR workflows and SOPs
• Support harmonisation of HR policies, employee handbook, and practices

2. HR Systems & Payroll Optimisation

• Review existing HRMS platforms (e.g. Whyze, Infotech) and payroll processes
• Document payroll workflows and identify areas for improvement
• Support initiatives to enhance process efficiency, reduce manual work, and improve data accuracy
• Assist in HRMS evaluation, implementation, or migration projects

3. HR Organisation & Efficiency Initiatives

• Review current HR roles, responsibilities, and workflows
• Identify overlaps and areas for consolidation
• Support development of a more efficient and scalable HR operating model

4. HR Operations & Workforce Support

• Support recruitment coordination, onboarding, and employee lifecycle administration
• Assist with payroll processing, claims, and HR queries
• Ensure compliance with company policies and local labour regulations
• Work closely with HR team members across entities to ensure continuity of operations

5. Regional Exposure (Future Phase)

• Support HR integration initiatives in Malaysia and New Zealand
• Assist in adapting HR frameworks to local regulatory requirements

Requirements

• Degree in HR, Business, or related field
• 8-10 years of HR experience, preferably in a generalist role
• Experience in payroll administration and HR operations is preferred
• Familiarity with HRMS systems (e.g. Whyze, Infotech) or involvement in system implementation projects will be an advantage
• Good understanding of Singapore Employment Act and HR practices
• Strong analytical skills with the ability to review processes and recommend improvements
• Proficient in Microsoft Excel for data tracking and reporting
• Good communication and stakeholder management skills
• Able to work independently in a fast-paced and hands-on environment

What We Are Looking For

• Hands-on, practical, and able to get things done
• Able to work with minimal supervision
• Comfortable dealing with ambiguity and messy processes
• Strong follow-up and coordination skills

Assist in handling full spectrum of HR and general administrative matters for the department

Maintain accurate records of staff particulars in the payroll systems, check and report any discrepancies to management

Monitor staff attendance/ leave records / lateness / Overtime record and compute the necessary deductions.

Process work pass applications, renewal and cancellations and liaise with Ministry of Manpower for work pass related issues

Submit employees’ yearly income tax to IRAS (including IR21)

Handle payroll and CPF submission

Prepare employment agreements, letters and other necessary documents

Manage staffs’ insurance

Register food and hygiene course for staff.

Arrange and verify outlets’ Supplier Invoices

Perform any other ad-hoc duties as assigned

Requirements:

At least 2 years of experience, preferably in the F&B industry

Preferably with experience handling payroll by using HR software, preferably Info-tech

Proficient in MS Word/ MS Excel

Must work Independently

Meal provided

Whatsapp Message only: +65 98326806

• In charge of monthly payroll duties, including staff time attendance system (TMS) and verify daily attendance record to ensure prompt salary payments including overtime work
• Handle end-to-end Recruitment & selection processes
• Responsible for preparing appointment letters for new staff, track and process confirmation, resignation & termination
• Ensure timely and accurate submission of CPF, SDL, income tax (IR8A, IR21)
• Manage employee work passes (WP, SP, EP, LOC, Dependant Pass and etc) and visit pass for guest
• Assist in MYE and HR related projects
• Administer and maintain accurate HR database and up to date employee records
• Administration of NS, maternity, childcare, paternity claim and training grant
• Manage insurance for company and staff (eg. Medical insurance, work injury, compensation claim matters)
• Well-versed and strong understanding of Singapore Employment Law (MOM, IRAS, CPF, ICA etc)
• Liaise with local Poly / University for Internship
• Administration and coordination for training and development activities
• Assist in other ad-hoc duties as assigned
• At lease Diploma in Human Resource Management with 3 years relevant experience
• Proficient in MS Office and HR software
• Bilingual in English and Mandarin
• Team player, with the ability to communicated effectively and work with people from different cultural backgrounds.
• Able to work independently
• Meticulous, resourceful, professional with pleasant personality, integrity, self-driven and a team player

Responsibilities:

- Doing the 360 degree practice of recruitment including attracting clients and candidates

- Developing relationships, managing active communication with clients

- Pre-screening candidate’s CV, assessing candidate’s potential interview and prepare to forward candidate’s profile to clients

- Managing the end to end process from coordinating with client to candidate’s start date

- Developing and maintaining relations with HR team/Recruit channel partners

- Always keeping in contact with clients to get feedback of candidates

Requirements:

- Great negotiation skills

- Good command of English

- Passionate in a sales-driven / target driven working environment

where you will always learn new and different things from time to time

- Minimum 3 years of relevant experience in a past recruitment consultancy role

Duties and Responsibilities

· Administer Bi-Monthly payroll

· Processing of work permits, employment pass and visa applications (including new, renewal and cancellation)

· Maintain attendance and leave records in the HR system

· Creation and maintenance of employee files

· Responsible for full spectrum of Human Resource functions such as employee relations, payroll and benefits administration

· Undertake ad-hoc projects or assignments as and when required

Qualifications / Requirements

· Minimum Diploma in Business Administration or Human Resource or equivalent

· Minimum 3 years of experience in a HR role in Marine/Petrochemical Industry

· Excellent interpersonal and communications skills are essential

· Able to work independently and an eye for details

· Able to multi-task and work in a fast-paced environment

· Proficient in MS Office applications esp. Excel and Word

· People oriented and team player

HR & Foreign Worker Administration

• Assist in recruitment coordination (job postings, interview scheduling, onboarding)

• Maintain employee records, contracts, and HR documentation

• Support payroll, leave tracking, and attendance records

• Ensure compliance with Singapore MOM regulations

• Handle foreign worker administration, including:

• Work permit applications, renewals, and cancellations

• Monitoring quota and levy requirements

• Liaising with MOM and relevant agencies

• Maintaining proper documentation for all foreign employees

Administrative Support

• Support daily office administrative operations

• Coordinate with outlets on HR and operational matters

• Manage documentation, filing systems, and SOP updates

• Assist with internal reporting and communications

Accounts Support (Basic Bookkeeping)

• Assist with invoice processing and expense tracking

• Perform data entry for accounts (AP/AR support)

• Prepare documents for monthly closing and reporting

• Liaise with external accountant when required

Requirements

• Diploma or Degree in HR, Business Administration, Accounting, or related field

• Minimum 1–3 years of relevant experience

• Familiar with Singapore foreign worker regulations (Work Permit, quota, levy, etc.)

• Basic accounting or bookkeeping knowledge

• Proficient in Microsoft Office (especially Excel), and Google Drive

• Organised, detail-oriented, and able to multitask

Preferred

• Experience in retail, beauty, or multi-outlet environment

• Experience handling work permits and MOM submissions

• Familiar with accounting software (e.g. QuickBooks) and HR software (e.g. InfoTech)

• Bilingual in English and Mandarin to liaise with Chinese-speaking customers and team members.
  

  Work Schedule

  • Monday to Friday: 9:00 AM – 6:00 PM

  • Saturday: Half-day (e.g. 9:00 AM – 1:00 PM)

Job Responsibilities:

- Full process of Payroll and monthly submission to CPF

- Prepare payroll-related reports and other ad-hoc reports as requested by the management

- Prepare prompt statutory submissions and annual tax filing on IR21 and IR8A

- Provide advisory service to employees on HR matters

- Participate in MOM surveys

- Provide support in the documentation and submission for government grants / claims & related matters (NS Makeup claim, children leave, maternity benefit, SDF, Foreign workers Levy waived & etc)

- Maintaining employee personal file and updating employees details in HR System

- Manage full scope of recruitment services (drafting of job description, advertisement, liaising with recruitment agents, conducting and arranging interview and hiring of candidate applications for work permits/ issuance and etc)

- In-charge of onboarding and off-boarding, staff orientation, exit interview and clearance

- Apply, Issue, Renewal of work passes in WPOL / EPOL

- Administrative duties including record of medical leave, annual leave & dental claims

- Request of Prior Approval from main contractors and Application of Man-Year Entitlement from MOM

- Review, develop, implement and monitor all HR policies and procedures, plans, processes and programs to ensure relevant and compliance to company’s objectives

- Monitor and prepare monthly HR report, letters of appointment, confirmation, increment, promotion, termination, transfer & warning & employment certification etc.

- Handle daily HR operation and any other ad-hoc duties as assigned

Job Requirements:

- Diploma/ University degree in Human Resource Management or equivalent

- Minimum 2 years of working experience in relevant field

- Knowledge with HR Cloud System (Info-Tech HR System) would be an added advantage

- Immediate availability or short notice period

Job Responsibilities for HR and Admin Executive:

• Handle end-to-end processing of monthly payroll
• Handle end-to-end recruitment process
• Process CPF, IR8A, IR21, NS make-up pay claim, Government-Paid Leave claim, and government grants
• Submit statutory report and survey to the authorities such as MOM surveys, wage surveys, etc
• Support Increment/Bonus Exercise
• Draft and prepare HR related letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)
• Leave Administration
• Work closely with Operations and Finance department on payroll and billing matters
• Assist in Foreign Worker Levy matters
• Administer work injury compensation (WICA) matters (MOM iReport and claim submission)
• Process foreign worker medical insurance, public liability insurance and medical claims in a timely manner
• Maintain accuracy of HR database, timely update & processing of employee records in HR system
• Ensure all documentations are properly filed (i.e. P-Files, E-P Files)
• Design, implement, and manage employee engagement programs (i.e. employee communication platforms and activities, etc.)
• Handle work pass applications, renewals, cancellations, appeals, etc.
• Coordinate training and development need for employees
• Involve in ISO Audit Preparation and license renewals process
• Review work processes and standard of procedure (SOP) for HR Department
• Review all work done by HR and Admin team
• Assist in yearly performance appraisal exercise
• Administer new project preparation
• Prepare relevant reports for Management review
• Any other duties assigned

Job Requirements for HR and Admin Executive:

• Diploma in Human Resource Management and/or related field
• Minimum 2 years’ of experience in HR Function, preferably with payroll and WICA processing experience
• With strong analytical skill, integrity with strong sense of confidentiality
• Proficiency in HR information systems and payroll software
• Good knowledge of Employment Act, IRAS and MOM regulations and HR best practices
• Strong organizational and communication skills
• Ability to handle multiple tasks and prioritize effectively
• Attention to detail and accuracy in documentation
• Highly adaptable and able to perform a variety of fast and change assignments quickly on short notice
• Independent, proactive, and problem solver
• Meticulous and pleasant disposition

The Opportunity

• Opportunity to work in a renowned Retail Tech MNC, Recruiter (experienced hires) to lead leadership hiring for both external and internal candidates, and to build strong talent pipelines across assigned markets in SEA Region.
• This role is a hybrid of Sourcer + Recruiter, owning the end-to-end candidate journey and partnering closely with business stakeholders to meet evolving retail leadership needs.
• Mon - Fri; Office Hours 
• 9 months (yearly contract renewal opportunity subjected to performance and business directions) 
• Salary: Up to $13k (subjected to experience) 

 The Talent

• Minimum 8 years’ experience developing and delivering recruiting strategies for highly skilled talent.
• Strong end-to-end recruiting capability in fast-paced, dynamic environments.
• Sound talent assessment skills; able to use structured interview methods and hiring frameworks.
• Strong stakeholder management, negotiation skills, and ability to drive outcomes.
• Comfortable managing competing priorities and deadlines.
• Experience in, or strong understanding of, retail and/or customer experience–centric sectors.
• Proficiency in Vietnamese is required to perform role-specific tasks such as liaising with Vietnamese-speaking job applicants and reviewing Vietnamese-language documents.

The Job

• Own end-to-end recruitment for leadership roles: sourcing, screening, interviewing coordination, offer management, and closure (external + internal mobility).
• Partner closely with the Market Recruiting Manager and key stakeholders to define hiring needs, timelines, milestones, and expected outcomes.
• Provide market intelligence and advisory on talent trends, competitor landscape, and sourcing opportunities; recommend talent solutions where relevant.
• Champion an exceptional full-cycle candidate experience and ensure process quality and consistency.
• Ensure leadership hiring approach aligns with the stores’ overall recruiting strategy and business priorities.
• Build and maintain strong candidate pipelines through targeted sourcing, referrals, and outreach initiatives (e.g., community engagement).
• Track delivery through weekly reporting and analytics (e.g., pipeline health, headcount changes, conversion rates) and drive continuous improvement.
• Participate in team meetings/calls to stay aligned with hiring priorities and support innovative approaches to attract more diverse talent pools.

Next Step

• Simply click on 'Apply here' or email to amelia.lau@adecco.com to drop your resume
• All shortlisted candidates will be contacted.

Amelia Lau An Qi

Direct Line: +65 6697 7987
EA License No: 91C2918
Personnel Registration Number: R1987023

The Opportunity

• Opportunity to work in a renowned Retail Tech MNC, Recruiter (experienced hires) to lead leadership hiring for both external and internal candidates, and to build strong talent pipelines across assigned markets in SEA Region.
• This role is a hybrid of Sourcer + Recruiter, owning the end-to-end candidate journey and partnering closely with business stakeholders to meet evolving retail leadership needs.
• Mon - Fri; Office Hours 
• 9 months (yearly contract renewal opportunity subjected to performance and business directions) 
• Salary: Up to $13k (subjected to experience) 

 The Talent

• Minimum 8 years’ experience developing and delivering recruiting strategies for highly skilled talent.
• Strong end-to-end recruiting capability in fast-paced, dynamic environments.
• Sound talent assessment skills; able to use structured interview methods and hiring frameworks.
• Strong stakeholder management, negotiation skills, and ability to drive outcomes.
• Comfortable managing competing priorities and deadlines.
• Experience in, or strong understanding of, retail and/or customer experience–centric sectors.
• Proficiency in Vietnamese is required to perform role-specific tasks such as liaising with Vietnamese-speaking job applicants and reviewing Vietnamese-language documents.

The Job

• Own end-to-end recruitment for leadership roles: sourcing, screening, interviewing coordination, offer management, and closure (external + internal mobility).
• Partner closely with the Market Recruiting Manager and key stakeholders to define hiring needs, timelines, milestones, and expected outcomes.
• Provide market intelligence and advisory on talent trends, competitor landscape, and sourcing opportunities; recommend talent solutions where relevant.
• Champion an exceptional full-cycle candidate experience and ensure process quality and consistency.
• Ensure leadership hiring approach aligns with the stores’ overall recruiting strategy and business priorities.
• Build and maintain strong candidate pipelines through targeted sourcing, referrals, and outreach initiatives (e.g., community engagement).
• Track delivery through weekly reporting and analytics (e.g., pipeline health, headcount changes, conversion rates) and drive continuous improvement.
• Participate in team meetings/calls to stay aligned with hiring priorities and support innovative approaches to attract more diverse talent pools.

Next Step

• Simply click on 'Apply here' or email to amelia.lau@adecco.com to drop your resume
• All shortlisted candidates will be contacted.

Amelia Lau An Qi

Direct Line: +65 6697 7987
EA License No: 91C2918
Personnel Registration Number: R1987023

Role Summary

The Junior HRBP partners closely with the Regional HRBP and business leaders to support people processes, talent, performance, workforce planning, and HR operations for designated client groups. In addition, ~20% of the role provides administrative and executive support to senior leaders (VP/GM level), ensuring smooth coordination, scheduling, and documentation.

This role is ideal for a high‑potential HR professional who wants to grow into a full HRBP while supporting senior leadership operations.

Key Responsibilities

1. HR Business Partnering (60%)

• Act as the first point of contact for day‑to‑day HR queries for assigned client groups.
• Support cyclical HR processes including:
• Performance management
• Mid-year/year-end talent discussions
• Development planning
• Compensation cycle support (data consolidation, quality checks)
• Coordinate workforce planning activities, including role approvals and headcount governance.
• Partner with hiring managers on hiring needs, job briefs, interview coordination, and offer processes.
• Maintain HR dashboards and provide basic people analytics (attrition, HC report, time-to-fill, trends).
• Support employee onboarding, offboarding coordination, and probation tracking.
• Assist in organizing employee engagement initiatives, events, and communications.
• Ensure HRIS data accuracy and support HR process audits.

2. Administrative & Executive Support (20%)
Provide proactive PA-level support to VP/GM including:

• Calendar management and scheduling of internal/external meetings.
• Preparation of meeting materials, decks, and summaries.
• Travel arrangements, claims submission, expense tracking.
• Coordination of leadership team meetings, agendas, and action trackers.
• Administrative support on cross-functional meetings, Townhalls, and staff events.

3. HR Operations & Compliance (20%)

• Ensure adherence to local labour laws and internal HR policies.
• Maintain accurate digital HR records.
• Prepare quarterly people operation reports and create simple dashboards.
• Support HR administration (letters preparation, contract issuance, Workday/HRIS updates).
• Assist in office administration such as maintaining pantry & stationary inventories

Qualifications

Must-Have

• 2–3 years’ HR experience (generalist, HR operations, or junior HRBP exposure).
• Strong coordination, organisational, and administrative skills.
• Ability to support senior leaders with professionalism and discretion.
• Strong communication skills with the ability to manage multiple stakeholders.
• Comfortable with spreadsheets and HR systems.
• Fresh graduates holding Higher Nitec in Human Resource and Administration or Specialist Diplomas/Diplomas in HR disciplines from local polytechnics are welcome to apply

Nice-to-Have

• Prior executive assistant or PA experience supporting leaders.
• Experience working in a regional or MNC environment.
• Exposure to Workday, SAP SuccessFactors, BambooHR or similar.
• Bilingual proficiency in English & Mandarin/Korean/Japanese to engage regional stakeholders.

Competencies

• Business acumen
• Stakeholder management
• Operational excellence & documentation discipline
• Data accuracy
• Time and priority management
• Professional maturity & confidentiality
• Service orientation

Responsibilities:

- Doing the 360 degree practice of recruitment including attracting clients and candidates

- Developing relationships, managing active communication with clients

- Pre-screening candidate’s CV, assessing candidate’s potential interview and prepare to forward candidate’s profile to clients

- Managing the end to end process from coordinating with client to candidate’s start date

- Developing and maintaining relations with HR team/Recruit channel partners

- Always keeping in contact with clients to get feedback of candidates

Requirements:

- Great negotiation skills

- Good command of English

- Passionate in a sales-driven / target driven working environment

where you will always learn new and different things from time to time

- Minimum 3 years of relevant experience in a past recruitment consultancy role