Total 8 Senior Executive support analyst job vacancies in Human Resources category in The Philippines

Job description:

1. Human Resources (HR)

- Handle full spectrum of HR functions including recruitment, onboarding, offboarding, and employee records management

- Process monthly payroll accurately and on time, including statutory submissions

- Manage work pass applications, renewals, cancellations, and compliance with local regulations

- Maintain proper HR documentation and ensure compliance with company policies and labor laws

- Support HR initiatives and activities as assigned

- Prepare HR reports and provide administrative support to the HR Manager

2. Administrative (Admin)

- Provide general administrative support to ensure smooth office operations

- Handle day-to-day administrative duties such as filing, data entry, and documentation

- Coordinate and assist with administrative tasks assigned by various departments

- Manage office supplies, vendors, and basic procurement

- Assist in organizing company events, meetings, and logistics

3. IT Support

- Assist in maintaining existing IT systems and infrastructure

- Support the development and implementation of new technology systems

- Troubleshoot and resolve basic IT-related issues for staff

- Liaise with external vendors for system maintenance and support when required

• In charge of monthly payroll duties, including staff time attendance system (TMS) and verify daily attendance record to ensure prompt salary payments including overtime work
• Handle end-to-end Recruitment & selection processes
• Responsible for preparing appointment letters for new staff, track and process confirmation, resignation & termination
• Ensure timely and accurate submission of CPF, SDL, income tax (IR8A, IR21)
• Manage employee work passes (WP, SP, EP, LOC, Dependant Pass and etc) and visit pass for guest
• Assist in MYE and HR related projects
• Administer and maintain accurate HR database and up to date employee records
• Administration of NS, maternity, childcare, paternity claim and training grant
• Manage insurance for company and staff (eg. Medical insurance, work injury, compensation claim matters)
• Well-versed and strong understanding of Singapore Employment Law (MOM, IRAS, CPF, ICA etc)
• Liaise with local Poly / University for Internship
• Administration and coordination for training and development activities
• Assist in other ad-hoc duties as assigned
• At lease Diploma in Human Resource Management with 3 years relevant experience
• Proficient in MS Office and HR software
• Bilingual in English and Mandarin
• Team player, with the ability to communicated effectively and work with people from different cultural backgrounds.
• Able to work independently
• Meticulous, resourceful, professional with pleasant personality, integrity, self-driven and a team player

We're looking for a Senior HR Data Analyst to join our Human Resources team in Bengaluru, India. In this role, you will leverage data-driven insights to support strategic HR decision-making and drive organizational effectiveness. You will work closely with HR leadership and cross-functional teams to analyze workforce trends, optimize HR processes, and provide actionable recommendations that enhance our talent management and organizational performance.

• Design, develop, and maintain comprehensive HR dashboards and reports using advanced data visualization tools to track key HR metrics and workforce analytics
• Conduct in-depth statistical analysis of HR data to identify trends, patterns, and insights related to recruitment, retention, compensation, performance, and employee engagement
• Develop and implement HR data models and analytical frameworks to support workforce planning, succession planning, and talent management initiatives
• Collaborate with HR business partners to define data requirements, translate business questions into analytical solutions, and deliver actionable insights
• Ensure data accuracy, integrity, and compliance by establishing data governance protocols and conducting regular data quality audits
• Create and present executive-level reports and presentations that communicate complex data findings in a clear and compelling manner
• Analyze recruitment metrics, hiring funnel performance, and time-to-fill data to optimize talent acquisition processes
• Support compensation and benefits analysis, including salary benchmarking, equity analysis, and benefits utilization studies
• Identify opportunities for process improvement and automation within HR operations using data-driven recommendations
• Stay current with HR analytics best practices, emerging tools, and industry trends to continuously enhance analytical capabilities

• Act as a Subject Matter Expert (SME) for HR operations, providing expert guidance on end-to-end HR processes (Hire to Retire) and ensuring adherence to defined service standards
• Conduct quality audits on transactions and cases processed by the HR team, identify process gaps or compliance issues, and drive corrective and preventive actions
• Lead the investigation and resolution of escalations from employees, managers, and HR stakeholders, ensuring timely, accurate, and empathetic responses aligned with policy and service expectations
• Take ownership of maintaining and updating Standard Operating Procedures (SOPs) for HR processes, ensuring documentation reflects the latest changes in policy, system, or compliance requirements
• Collaborate with Team Leads to analyze audit trends, identify recurring issues, and support training or process improvement efforts as needed.
• Liaise with Centers of Excellence (COEs), HR Business Partners, and Technology teams to resolve complex issues and align on process enhancements.
• Support the delivery of continuous improvement initiatives by identifying automation, standardization, or efficiency opportunities within HR operations.
• Create and share periodic quality and escalation reports, highlighting key metrics, trends, and risk areas for leadership visibility.
• Provide coaching and support to junior team members, promoting a culture of quality, accountability, and service excellence.
• Assist in managing ad-hoc projects, audits, and compliance checks related to HR Shared Services operations.

Here are the desired Skills and Experience…

• Experience, preferably in a HR Shared Services function supporting European Union
• Proven experience as a Subject Matter Expert (SME) or Quality Auditor within HR Shared Services, with a strong focus on compliance, accuracy, and service excellence
• Preference will be given to candidates with experience and knowledge on HRMS Platforms like SAP and/or Oracle Fusion
• Familiarity with Lean, Six Sigma, or similar continuous improvement methodologies
• Good IT skills, particularly MS Word, Excel, Outlook
• Fluent English - excellent verbal and written communication skills
• Strong administrative and organizational abilities, with the capability to manage a complex and varied workload efficiently
• Previous experience in a front facing customer service role and/or project experience is desirable
• Should be flexible to work in multiple shifts
• Strong interpersonal skills, can build effective relationships with internal and external stakeholders at all levels

HR & Foreign Worker Administration

• Assist in recruitment coordination (job postings, interview scheduling, onboarding)

• Maintain employee records, contracts, and HR documentation

• Support payroll, leave tracking, and attendance records

• Ensure compliance with Singapore MOM regulations

• Handle foreign worker administration, including:

• Work permit applications, renewals, and cancellations

• Monitoring quota and levy requirements

• Liaising with MOM and relevant agencies

• Maintaining proper documentation for all foreign employees

Administrative Support

• Support daily office administrative operations

• Coordinate with outlets on HR and operational matters

• Manage documentation, filing systems, and SOP updates

• Assist with internal reporting and communications

Accounts Support (Basic Bookkeeping)

• Assist with invoice processing and expense tracking

• Perform data entry for accounts (AP/AR support)

• Prepare documents for monthly closing and reporting

• Liaise with external accountant when required

Requirements

• Diploma or Degree in HR, Business Administration, Accounting, or related field

• Minimum 1–3 years of relevant experience

• Familiar with Singapore foreign worker regulations (Work Permit, quota, levy, etc.)

• Basic accounting or bookkeeping knowledge

• Proficient in Microsoft Office (especially Excel), and Google Drive

• Organised, detail-oriented, and able to multitask

Preferred

• Experience in retail, beauty, or multi-outlet environment

• Experience handling work permits and MOM submissions

• Familiar with accounting software (e.g. QuickBooks) and HR software (e.g. InfoTech)

• Bilingual in English and Mandarin to liaise with Chinese-speaking customers and team members.
  

  Work Schedule

  • Monday to Friday: 9:00 AM – 6:00 PM

  • Saturday: Half-day (e.g. 9:00 AM – 1:00 PM)

Role Summary

The Junior HRBP partners closely with the Regional HRBP and business leaders to support people processes, talent, performance, workforce planning, and HR operations for designated client groups. In addition, ~20% of the role provides administrative and executive support to senior leaders (VP/GM level), ensuring smooth coordination, scheduling, and documentation.

This role is ideal for a high‑potential HR professional who wants to grow into a full HRBP while supporting senior leadership operations.

Key Responsibilities

1. HR Business Partnering (60%)

• Act as the first point of contact for day‑to‑day HR queries for assigned client groups.
• Support cyclical HR processes including:
• Performance management
• Mid-year/year-end talent discussions
• Development planning
• Compensation cycle support (data consolidation, quality checks)
• Coordinate workforce planning activities, including role approvals and headcount governance.
• Partner with hiring managers on hiring needs, job briefs, interview coordination, and offer processes.
• Maintain HR dashboards and provide basic people analytics (attrition, HC report, time-to-fill, trends).
• Support employee onboarding, offboarding coordination, and probation tracking.
• Assist in organizing employee engagement initiatives, events, and communications.
• Ensure HRIS data accuracy and support HR process audits.

2. Administrative & Executive Support (20%)
Provide proactive PA-level support to VP/GM including:

• Calendar management and scheduling of internal/external meetings.
• Preparation of meeting materials, decks, and summaries.
• Travel arrangements, claims submission, expense tracking.
• Coordination of leadership team meetings, agendas, and action trackers.
• Administrative support on cross-functional meetings, Townhalls, and staff events.

3. HR Operations & Compliance (20%)

• Ensure adherence to local labour laws and internal HR policies.
• Maintain accurate digital HR records.
• Prepare quarterly people operation reports and create simple dashboards.
• Support HR administration (letters preparation, contract issuance, Workday/HRIS updates).
• Assist in office administration such as maintaining pantry & stationary inventories

Qualifications

Must-Have

• 2–3 years’ HR experience (generalist, HR operations, or junior HRBP exposure).
• Strong coordination, organisational, and administrative skills.
• Ability to support senior leaders with professionalism and discretion.
• Strong communication skills with the ability to manage multiple stakeholders.
• Comfortable with spreadsheets and HR systems.
• Fresh graduates holding Higher Nitec in Human Resource and Administration or Specialist Diplomas/Diplomas in HR disciplines from local polytechnics are welcome to apply

Nice-to-Have

• Prior executive assistant or PA experience supporting leaders.
• Experience working in a regional or MNC environment.
• Exposure to Workday, SAP SuccessFactors, BambooHR or similar.
• Bilingual proficiency in English & Mandarin/Korean/Japanese to engage regional stakeholders.

Competencies

• Business acumen
• Stakeholder management
• Operational excellence & documentation discipline
• Data accuracy
• Time and priority management
• Professional maturity & confidentiality
• Service orientation