Total 2 Senior Executive procurement administrator job vacancies in Human Resources category in The Philippines

We Are?

We are EnerMech, a specialist service company that delivers safe, integrated solutions for complex energy projects.

For over 50 years, we've been energizing our clients across the world with unrivalled expertise, equipment, and technology that supports the entire asset life-cycle offshore and on land.

We enable progress through our three global business lines: Energy Solutions, Infrastructure & Industrial Solutions, and Lifting Solutions.

Within these areas, we offer a wide range of services, including cranes, lifting, fluid power, training, equipment rental, pipeline and subsea, process, and valves all designed to help our clients optimize performance, enhance reliability, and improve efficiency.

With a focus on operational excellence, we deliver value through our customized integrated solutions. This approach reduces risk and enhances efficiencies making us a leading and trusted partner every step of the way.

The Role

This role is providing maternity cover and expected to last for 12 months.

Immediate joiners preferred.

Job Purpose

• To Provide an HR Administrative function to the business
• To Populate and maintain the HR database and Personal file
• To administer the benefits scheme

Main Responsibilities & Key Result Areas

• Understanding the skill sets from BLM
• Sourcing the candidates by using job portals like Naukri/job posting
• Screening of the resume of the candidates, conducting initial round of telephonic interview and shortlisting the candidates based on the initial round
• Lining up the shortlisted candidates for the technical round of interview by sending them the calendar invite and coordinating these interviews with BLM
• Collecting feedback from BLM of the candidates
• Negotiating the CTC of the selected candidate and preparing and issuing of the offer letter
• Mailing the soft copy of the personal forms (Personal Datasheet) to the selected candidate and scrutinizing the filled up form once received.
• Handover the hard copy of the offer letter as well as contract to the new joinee
• Collecting the relevant documents and verifying them
• Scanning of the forms and the documents, Saving them at L Drive and filing the hardcopies in the personal file thereby creating the P file of the new joinee
• Maintaining and updating the recruitment drive sheet and one note on regular basis
• Maintaining HR Record by updating the personal files of the employee (Updating transfers, terminations, exit interview, change in job classification, confirmation etc.)
• Checking the attendance with the time log report on monthly basis to ensure that there is no discrepancy and correcting the attendance sheet accordingly after reviewing them with India HR Operations Manager
• Prepare and issue contracts of employment for employees
• Report Starters and leavers to appropriate persons and bodies in a timely manner
• Populate and maintain the HR Database (NAV) to include all information including salary and benefits. Preparation of letters, coordination for sign off and issuance and record keeping
• Probationary review confirmation letters and benefits update. For example – Maintain coordination for letter sign off and issuance.
• Deal with any payroll query related to attendance and sick pay entitlements
• Acts as sharepoint focal for HR
• Checking F&F Settlement, co-ordination with ex-employees and exit formalities
• Onboarding formalities, induction, BGV, co-ordination for new joiner setup
• Employee engagement
• Compliance – Preparation and maintaining compliance records, files and ensuring completion
• Insurance – Sending insurance data, employee queries, billing, renewal data and co-ordination, etc.
• PDP – Ensuring all employees have submitted their PDPs for HR records
• Prob. Obj - Ensuring all employees have submitted their Prob. Obj. for HR records
• JD – Ensuring JDs are updated for all employees

The Requirements

Qualifications

Essential

• Certificate in Personnel Practice

Preferred

• Business Administration Practice

Experience, Competence, Skills & Knowledge

Essential

• Good Database Skill
• Maintain High level of confidentiality at all times, protecting both company and personnel information
• Demonstrate a good understanding of processes such as recruitment, payroll, training, administration, Performance Management
• Previous HR Experience
• Good Communication Skills both internally & externally
• Ability to prioritize effectively
• Good Communication Skill
• Excellent attention to details/accuracy
• High level of Microsoft office experience in producing presentations, complex spreadsheet, letters and contracts accurately

Preferred

• Ability to work under pressure
• Flexibility

Personal Qualities

• Ability to deal with all levels of personnel in the organisation in a professional & sensitive manner
• Ability to interface effectively with other departments of the business

Diversity & Inclusion

EnerMech is dedicated to fostering a diverse and inclusive organisation. We believe that diversity enriches our team, and we welcome applications from candidates of all backgrounds, cultures, and identities. You will have good organisational and time management skills with the ability to meet deadlines, along with effective communication skills.

About Us

Ho & Wee LLP is a boutique law firm. We are looking for a capable and proactive Senior HR & Office Administrator to help us run and grow the firm.

Key Responsibilities

1.  Human Resources

•      Implement and maintain firm-wide HR policies and procedures

•      Oversee staff leave management and scheduling to ensure adequate manpower coverage at all times.

•      Oversee the full recruitment lifecycle: drafting job descriptions, placing advertisements, screening CVs, coordinating interviews, and managing candidate communications.

•      Manage work pass applications, renewals, and cancellations in compliance with MOM regulations.

•      Handle employees’ benefits administration including medical insurance and leave entitlements.

•      Maintain accurate and confidential employee records; manage staff confirmation, resignation, and offboarding processes.

•      Introduce and enforce structure and discipline across the firm to support a well-run, professional working environment.

2.  Office Management

•      Oversee day-to-day office operations and ensure the office runs smoothly and efficiently.

•      Manage and negotiate with third-party vendors and service providers, including IT, insurance agents, and facilities management.

•      Manage procurement of office supplies

•      Maintain lawyers’ practising certificates and professional indemnity insurance renewals.

•      Handle ad hoc administrative matters as they arise, with a problem-solving mindset.

•      Support the firm’s business development efforts by identifying opportunities to grow the firm’s profile and client base.

What We’re Looking For

•      Minimum Diploma qualification in a related field.

•      At least 5–7 years of relevant experience, ideally in a professional services environment (law firm, accounting firm, or similar). Experience in a legal setting is a strong advantage.

•      Proven ability to take ownership and work independently with minimal supervision

•      Strong HR knowledge including familiarity with MOM regulations, Employment Act, and labour laws in Singapore.

•      Experience in recruitment

•      Strong interpersonal and stakeholder management skills— able to liaise credibly with lawyers, partners, external vendors, and potential candidates.

•      Proficient in Microsoft Office (Word, Excel, PowerPoint); familiarity with legal practice management software is an advantage.

•      Highly organised, meticulous, and able to manage multiple priorities in a fast-paced environment.

Interested applicants are invited to submit a detailed CV together with your current and expected remuneration to jobs@hoandwee.com.

Please note that only shortlisted candidates will be notified. Due to work pass restrictions, only Singaporeans and Permanent Residents are invited to apply.