Total 2 procurement administrator job vacancies in Education / Training category in The Philippines

ASPRI-IPI, the training arm of ASPRI, is a non-profit organisation dedicated to advancing the Process Industry in Singapore. We collaborate with industry leaders, government agencies, and subject matter experts to develop and deliver high-quality training programmes.

Join us on our mission to enhance the skills and safety of the Process Industry workforce, contributing to a safer and more productive industry for Singapore.

Position Overview

The core responsibility of this role is to provide technical and administrative support to ensure delivery of training courses that meet the required standards.

Training Operations

• Plan and coordinate resources and other logistics which are required to support training programmes and day-to-day operations, including technical assistance to ensure smooth operation of technical equipment, tools and training infrastructures.

• Timely uploading and submission of trainee’s course result, issuance of certificates and tracking of controlled documents.

• Collect, analyse and prepare data for submission in accordance with WSQ and Training Centre protocols.

• Support Service Quality Unit on course administrative matters

• Other duties and projects as assigned by the management.

Business Development

• Assist with marketing and outreach programme, including events, seminars and career roadshows designed to enhance the image of the Training Centre and increase course demand.

• Support any other corporate activities or events organise by ASPRI.

Suppliers Management

• Source, negotiate, monitor and feedback on the performance of outsourcing partners and vendors, ensuring compliance to technical specifications and service standards.

Quality Management

• Maintain and track various items under the training quality management system

• Assist management with preparation for audits and other regulatory requirements by Accreditation Bodies.
  

You should possess the following:

• Ability to effectively manage time and schedules under tight deadline and pressure;

• Strong adaptability skill, able to work independently as well as in a team;

• Strong communication skills with good customer service aptitude;

• Proficiency in Microsoft Office and other IT applications

• Willingness to work a flexible schedule, including shift duties on a rotational basis (estimated twice a month for evenings and once a month for weekends), generous perks provided.

• Willing to travel to Jalan Papan, where our training centre is located.
  

Our Client is a Social Service Agency that provides comprehensive and professional eldercare services to the aged.  

Scope of Work

Training Administration & Coordination

·      Collate course nominations, process training applications, confirm schedules with internal and external stakeholders, and send course invitations and confirmations.

·      Track attendance, handle trainee enquiries, and follow up on post-training submissions (e.g. feedback forms, assessments, certificate uploads).

·      Maintain and update staff learning history and training records in the Learning Management System (LMS).

·      Monitor certification expiry dates and refresher timelines (e.g. BCLS-AED) and coordinate refresher training where applicable.

·      Submit Continuing Professional Education (CPE) claims for trained nursing staff (e.g. Staff Nurses and Enrolled Nurses) via the Singapore Nursing Board (SNB) Portal.

·      Prepare and circulate minutes of training-related meetings.

Training Operations & Logistics

·      Prepare in-house training venues, arrange and test audio-visual equipment (e.g. projectors, computers), and coordinate meals and tea breaks with the in-house kitchen.

·      Prepare, photocopy, bind, and pack physical training materials, handouts, and certificates.

Finance & Reporting

·      Raise payment requests for course fees, manage invoices, monitor training expenditure, and process employee reimbursement claims.

·      Prepare monthly training and utilisation reports.

Documentation & Systems Support

·       Support updates and maintenance of training templates, forms, and administrative documentation.

Requirements

·      Proficiency in MS Office: Strong skills in Excel, Word, and PowerPoint.

·      Organizational Skills: Meticulous, detailed-oriented, and capable of managing multiple tasks under pressure.

·      Communication: Effective verbal and written communication skills for interacting with trainers, employees, and external vendors.

·      Experience:  Diploma/Higher NITEC with 3 years of experience in training support

If you are keen to know more about this role, please email Mary at marymarquez@rmagroup.com.sg and send your resume in MS Word format. Note that only shortlisted candidates will be contacted.

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Group’s PDPA and e2i’s PDPA.

Mary Marquez (EA Regn No: R1326974)
RMA Consultants Pte Ltd (EA Licence No: 93C4403)