Roles & Responsibilities :
· Receive and validate vendor invoices (format, tax details, legal compliance)
· Verify invoice accuracy against purchase orders and contracts
· Check pricing, quantities, tax rates, and payment terms
· Route invoices for appropriate approval as per delegation of authority
· Post approved invoices in the ERP system
· Manage invoice exceptions and discrepancies with vendors and internal teams
· Maintain proper documentation and audit trails
· Responsible to handle vendor and internal queries.
· Support internal and external audits.
· Perform periodic reconciliation of the GRIR account (monthly / weekly)
· Identify open GRIR items arising from:
- Goods received but invoice not posted
- Invoice posted but goods not received
· Analyze aging of GRIR balances and flag long-outstanding items
· Investigate quantity, price, or tax mismatches between:
- Purchase Order (PO)
- Goods Receipt (GR)
- Vendor Invoice (IR)
· Coordinate with Procurement, Warehouse, and Accounts Payable teams to resolve discrepancies
· Follow up with vendors for missing or incorrect invoices
· Post required adjustment entries after proper approval
· Clear GRIR balances once discrepancies are resolved
· Ensure compliance with internal controls and accounting policies
· Maintain proper documentation and reconciliation support for audit purposes
· Support month-end and year-end close activities
· Escalate unresolved or high-value items to management
· Record intercompany invoices and transactions accurately
· Reconcile intercompany balances between affiliates on a periodic basis
· Identify timing differences, pricing variances, and posting errors
· Coordinate with affiliate finance teams to resolve discrepancies
· Ensure intercompany agreements and transfer pricing policies are followed
· Confirm balances for month-end and year-end close
· Support intercompany confirmations and eliminations for consolidation
· Maintain reconciliation schedules and documentation