Total 4 Administrative / Clerical job vacancies in North Melbourne

As the Senior Personal Assistant/ Executive Assistant to the Managing Director, Clients & Markets, you will go beyond traditional administration to become a trusted partner, proactively managing priorities, anticipating needs and driving outcomes.

This is a fast-paced, high-profile role reporting into the Managing Director, with broad stakeholder exposure across Australia and APAC, where your ability to stay organised, communicate clearly and execute with precision will be critical.

Key Responsibilities

• Executive Support: Manage diaries, emails, travel and leadership requirements with a strong focus on prioritisation and proactive delivery
• Meetings & Coordination: Prepare agendas and materials in advance, and ensure follow-ups, actions and communications are delivered within 24 hours
• Client Engagement: Support national client programs, track key metrics and prepare reporting for leadership
• Collaboration: Partner with Service Line and Geographic Leaders to coordinate activity and drive best practice
• Strategic Support: Assist with projects, stakeholder engagement and initiatives that support business growth

As a Personal Care Worker at our Cranbourne North village, you will work as part of a team that creates the safest, healthiest and most enjoyable lifestyle for our residents. This role is varied and centres around providing personal care and assistance to our resident’s daily lives.

What you will do:

• Deliver high-quality, person-centred care to residents, supporting their daily living and wellbeing
• Build meaningful relationships with residents and their families
• Work collaboratively with a diverse team to create a vibrant, safe, and welcoming community
• Support health, safety, and wellbeing initiatives in line with Summerset’s values

This is a casual position working on a as and when basis. 

Please click here to view the full job description. 

The Opportunity

As the Deputy Company Secretary, reporting into the General Counsel, you will play a pivotal role in supporting the AFCA Board and Executive on all matters relating to corporate governance, company secretariat responsibilities and membership governance.

Operating with a high level of independence and accountability, you will lead Board and member governance frameworks, oversee compliance with AFCA’s Constitution and the Corporations Act, and act as a trusted adviser across the organisation.

This is a senior, influential role suited to someone who thrives in complexity, enjoys working with Boards, and values purpose alongside professionalism.

Key Responsibilities

In this broad and impactful role, you will:

• Provide strategic advice on Board, Member and Corporate Governance, including compliance with AFCA’s Constitution and Rules
• Lead AFCA’s company secretariat function, including end‑to‑end delivery of Board and Board Committee meetings
• Oversee compliance with Corporations Act obligations, ASIC lodgements and Annual Review reporting
• Draft high‑quality Board and Committee papers for the Board, ARC, PRC and Nominations Committee
• Lead development and continuous improvement of Board frameworks, policies and governance processes
• Act as the Board’s delegate for management of AFCA’s member base, including approvals, compliance, expulsions and lifecycle management
• Own and oversee membership fulfilment and servicing workflows, from applications through to cessations
• Provide senior advice to Executives, Ombudsmen and leaders on matters impacting AFCA members
• Sponsor and oversee projects responding to regulatory change and evolving membership requirements
• Manage governance‑related risk and external reporting to regulators and government bodies
• Serve as business owner for membership systems and governance processes in organisational projects

• Manage AP Overheads and COD inboxes, ensuring invoices are correctly coded, approved, and ready for processing in line with Rexel’s Delegation of Authority.
• Prepare and maintain AP folders including capex, property, rebates, and rejected invoices.
• Verify supplier bank details through EFTSURE and support the resolution of EFTSURE rejections.
• Assist with supplier setup and changes, including ABN/GST checks and maintaining accurate Oracle records.
• Support the end‑to‑end COD process and coordinate urgent payment priorities with the data entry team.
• Raise journals and vouchers for adjustments, corrections, and COD transactions.
• Follow up outstanding approvals and resolve rejected invoices from B2BE and data entry.
• Respond to stakeholder queries, including supplier reconciliations, to ensure smooth AP operations.
• Contribute to daily and month‑end AP deadlines to maintain Rexel’s high standards of accuracy and service.