Total 207 Administrative / Clerical job vacancies in Klang Valley

Logistics & Supply Chain MNC hiring now!

• AWS & VB

• Entry Level, Training Provided

• Resume Booster

• Transport Pick Up from MRTs

Responsibilities:

• Answering of enquiries on delivery shipment from customers.

• Providing of documents to internal team.

• Data entry of shipment delivery and processing of invoices.

Requirements:

• Strong interest in Logistics and Supply Chain.

• No experience welcomed!

For candidates who do not wish to apply via the site and would still like to apply in a P&C manner, please send in your resume to apply97[ADD]talentvis.com

EA License: 04C3537 | Talentvis Singapore

EA Personnel: R26160646 | Adrian Tan

• To support the governance and compliance functions of our professional service firm.
• Maintaining the firm’s regulatory standards, coordinating board meetings, and managing corporate records.
• Organize and facilitate board meetings, committee meetings, and annual general meetings, including preparing agendas, distributing materials, and recording accurate minutes.
• Advise the board on governance matters, regulatory compliance, and fiduciary responsibilities to support informed decision-making.
• Maintain corporate records, including board resolutions, meeting minutes, and statutory registers, ensuring accurate and up-to-date documentation.
• Oversee filings with regulatory bodies, ensuring compliance with statutory reporting requirements.
• Assist in policy development and implementation to ensure that the firm’s governance framework aligns with current laws, regulations, and industry standards.
• Support internal stakeholders by providing guidance on corporate governance, risk management, and regulatory changes impacting operations.
• Ensure transparency and accuracy in all communications with shareholders and stakeholders, particularly during annual reporting cycles.

Job Requirements

• Diploma holder (Welcome entry level - On Job Training)
• Good communication and interpersonal skills
• Discretion and integrity in handling confidential information.
• 5 days work (9am to 6pm) at Orchard road
• Salary $2600 - $3500

Interested applicants please send over your Resume. Shortlisted candidates will be contacted very soon. Thank you.

About the Role

We are seeking a dynamic, organized, and result-oriented Marketing Senior Executive / Assistant Marketing Manager to bridge the gap between creative strategy and execution.

In this role, you will collaborate closely across our group of companies, support category growth, and manage end-to-end marketing activations. Additionally, you will provide crucial operational and administrative support, managing essential client documentation and policy processes. The ideal candidate is an excellent communicator who thrives in a fast-paced environment and can confidently manage relationships with both internal and external stakeholders.

Key Responsibilities

1. Campaign Execution & Content Creation

• Concept to Execution: Drive marketing campaigns and deliverables efficiently from initial concept to final deployment.

• Asset Development: Assist in preparing comprehensive campaign briefs, creative references, copy points, and marketing collateral.

2. Operations & Policy Administration

• Documentation Support: Handle day-to-day administrative processing, including preparing client quotations, processing applications, and managing policy endorsements.

• Team Support: Provide general operational and administrative support to the wider team to ensure smooth workflows.

3. Strategic Planning & Market Intelligence

• Category Growth: Plan and implement targeted marketing activations to support category growth and commercial objectives.

• Strategic Input: Contribute and participate actively in assigned category planning sessions.

• Market Insights: Conduct market research, sales analysis, and identify emerging trends to keep our brands competitive.

4. Stakeholder Management & Events

• Group Liaison: Act as a key point of contact across our group of companies to execute marketing strategies effectively.

• Timeline Management: Manage project timelines confidently and front conversations with internal and external stakeholders at all levels.

• Activations: Plan, coordinate, and support experiential events, roadshows, and customer engagement activities to drive brand loyalty.

Requirements

• Diploma or Bachelor’s Degree in Marketing, Business, or a related field.

• Proven experience in marketing campaign management, event planning, or corporate administration.

• Handling quotations, applications, or policy administration is highly advantageous.

• Strong project management skills with the ability to manage multiple timelines and administrative tasks simultaneously.

• Excellent interpersonal and communication skills to manage stakeholder relationships across different business partners.

• Meticulous attention to detail with an analytical mindset.

What We Offer

• Competitive salary package

• Opportunities for career growth within our group of companies

• A collaborative and dynamic work environmen

With thousands of hotels in over 100 countries and territories, Hilton offers countless opportunities to delight. From an open door to a welcoming smile and an exceptional experience, we offer the millions of travellers who stay with us every year a welcome they will never forget. In addition to our flagship brand, Hilton Hotels & Resorts, the family of brands includes Waldorf Astoria, LXR, Conrad, Canopy, Curio Collection, DoubleTree, Hilton Garden Inn, Hampton and many others.

If you appreciate the impact global travel can have on the world, you may be just the person we are looking for to work as a Hilton Team Member. Because it’s with Hilton where we never forget the reason we're here: to delight our guests, Team Members, and owners alike.

Position Statement

The Administrative Executive coordinates Letters of Agreement, secretarial backup, hotel inspections or any other specific projects as assigned, under the general guidance and supervision of the Groups, Meetings & Events Sales Manager and the Events Servicing Manager.

What will you be doing? 

As the Administrative Executive for Business Development, you will be responsible for performing the following tasks to the highest standards: 

• Handle incoming telephone calls with proper qualification and assign calls to the right contact point. 
• Responsible for assisting the managers in the administrative such as proposals, Letters of Agreement, banquet event orders, group resumes, thank you letters, post event summaries, etc.
• Handle photocopying and distribution of all correspondence such as memos, banquet event orders, Letters of Agreement, resumes, etc. to concerned departments. 
• Maintain a proper filing and trace system for the department. 
• Responsible for maintaining the general tidiness of the department and ensuring sufficient stock of stationery and other office supplies. 
• Be aware of event details related to the accounts of designated Sales Managers. 
• Assist the Sales Managers in liaising with other departments for information (e.g. liaise with Banquet operations for floor plans and equipment / liaise with the Chef for special menus, etc.). 
• Maintain a good understanding of clients serviced by designated Sales Managers. 
• Handle all enquiries and provide initial suggestions on sales enquiries. 
• Handle guests’ requests independently by supplying information, contacting concerned departments to assist in guests’ requests and needs. 
• Update the department meeting minutes and prepare relevant reports. 
• Conduct site inspections if required. 
• Responsible for sending out the post-event critique forms with thank you letters at the end of each event. 
• Assist in ad-hoc projects as assigned by the supervising Sales Managers and / or Director, GM&E / Assistant Director, GM&E. 
• Maintain the highest standard of professionalism, ethics and attitude towards clients and colleagues. 
• Always ensure that a hospitable service atmosphere is projected at all times in the hospitality business. 

What are we looking for?

An Administrative Executive, Business Development serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow: 

• University graduate. 
• Minimum 1 year of experience in a similar capacity with international chain hotels. 
• Good communication and interpersonal skills. 
• Good team player. 
• Able to work under pressure and deal with stressful situations during busy periods. 
• Familiar with the local market and good at marketing trend analysis. 

What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands.  Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day.  And, our amazing Team Members are at the heart of it all!

Job Responsibilities:

• Assist in end-to-end recruitment activities, including job postings, interview coordination, and onboarding.
• Maintain and update employee records, HR databases, and documentation.
• Support HR processes such as leave administration, claims, and performance review tracking.
• Provide general administrative support, including filing, correspondence, and office coordination.

Job Requirements:

• Diploma in HR or Business Administration.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office and comfortable handling confidential information

Aaron Teo Yiau Bing

CEI Reg. No. R1103712

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Location: Tanjong Pagar
Duration: 6 months
Salary: $10.50/ hr

Job Scope:

• Support the drafting of roll-out activities, including coordination and timelines for UAT, training and onboarding.
• Assist in preparing and collation of materials such as progress files and training materials
• Collation of user account details from community care partners
• Coordination of CCPS training schedules and logistics
• Scheduling of meetings including booking of meeting rooms

Job Requirements:

• Min. A level/ Diploma in any field
• No experience as training will be provided

If interested, please send updated resume via email  melissa@recruitexpress.com.sg 

Melissa Zhang Zhiqi (Mezzo)

(CEI.No: R2197564 | Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

melissa@recruitexpress.com.sg

Part-Time Admin Assistant

Kickstart your career in the healthcare sector with a dynamic administrative role that offers valuable exposure to healthcare operations, stakeholder coordination, and project support. Comprehensive training will be provided to help you succeed in a fast-paced and rewarding environment.

Key Responsibilities

• Deliver professional administrative and customer support services
• Handle enquiries and provide timely assistance to internal and external stakeholders
• Process, verify, and maintain grant applications, claims, reports, and statistical records
• Perform data entry, document scanning, filing, tracking, and records management
• Follow up with applicants and external parties regarding application-related matters
• Assist in the planning and coordination of training sessions, workshops, and meetings
• Provide logistical and operational support for events and healthcare initiatives
• Support user acceptance testing and system-related administrative activities
• Manage appointments, schedules, correspondence, and office documentation
• Maintain accurate records and ensure smooth day-to-day administrative operations
• Collaborate with team members and stakeholders to support departmental objectives

Requirements

• Minimum A-Level, NITEC, Higher NITEC, Diploma, or equivalent qualification
• Prior experience is not required as full training and guidance will be provided
• Able to commit for at least 3 months
• Available to commence work within a short notice period
• Interested in healthcare administration and operations
• Possess good organisational and communication skills

If you are keen to explore this opportunity, please submit your updated resume to healthcaretemps@recruitexpress.com.sg with the subject header "Healthcare Administrative Coordinator".

Leon Leong De Cong
R1551708
Recruit Express Pte Ltd
EA License No. 99C4599

Salary: $2500 - 2600
Location: Queenstown

Job Scope:

• Support onboarding and off boarding process of clinicians and department staff, including access applications.
• Prepare and verify claims for overtime, night allowances, leave and petty cash for department staff.
• Manage and plan rosters of clinicians, with uploading into system.
• Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.
• Collation of data required by the department for purposes of cost management and improvement.
• Procurement of common items used by the department, maintaining a master inventory list.
• Manage mailbox for the department, including dispatch to respective clinics.
• Manage the Director’s/ Clinical leads’ calendars as required.
• Perform any other duties assigned by supervisor

Job Requirements:

• Min. Diploma in any field
• No experience as training provided
• Keen interest in healthcare

Interested candidates may apply by submitting their updated resume to melissa@recruitexpress.com.sg

Melissa Zhang Zhiqi (Mezzo)
CEI No: R2197564
Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599

TheEmbassy of Greece in Singapore, pursuant to article 422 of Law 4781/2021, invitesapplications for the position of one (1) Personal Assistant (PA) under atwo-year employment contract.

Job description:

Thesuccessful candidate will provide secretarial and administrative support to theHead of the Mission and the Embassy. Duties include receiving officialvisitors, contributing to events and performing any other secretarial oradministrative duties assigned by the Head of Mission that are relevant to therole.

A.Eligibility requirements

Applicantsmust meet the following requirements:

1.     Be between 21 and 60 years of age.

2.     Be a Singapore Citizen or Permanent Resident.

3.     Hold at least a secondary education diploma.

4.     Be fluent in English. Knowledge of Mandarin will be considered an advantage.

5.     Previous professional experience in a similar position will be considered an asset.

6.     Have good knowledge of Microsoft Office applications (Word, Excel and Powerpoint).

7.     Demonstrate discretion, integrity and the ability to maintain confidentiality.

The ideal candidate is discreet, courteous, professional, able to maintain confidentialityand work harmoniously within the Embassy team.

The remuneration for the position is determined in accordance with the applicableprovisions of Greek legislation and amounts to EUR 2,900 gross per month. Please,note that no health insurance is provided. Any overtime will be compensated bythe corresponding time off in lieu, rather than by monetary payment.

B. Application procedure

Applications should be submitted by email to theEmbassy of Greece in Singapore at  gremb.sg@mfa.gr no laterthan 22 June 2026 togetherwith the following supporting documents:

1.         Curriculum vitae.

2.         Photocopy of ID card and photocopy of passport.

3.         Photocopy of education diploma and any other certificates in possessionrelevant to this position.

Only candidates who meet the above requirements and are shortlisted will be invited to theEmbassy for an interview before the Selection Committee.

Duration: Till End March 2027
Salary: $2580 - 3200
Location: West

Job Scope:

• Perform daily checks on GPFirst referrals, handle bill adjustments and liaise with patients and GPs when necessary
• Manage ground operations in ED related to GPFirst programme (e.g. training to ED staff, handle queries related to the programme)
• Conduct audits and timely submission of reports on a monthly basis
• Collate, analyse and manage statistics for the GPFirst programme
• Ensure timely and accurate claims submission to MOH
• Review appropriateness of referrals and identify trends and opportunities for improving appropriateness of referrals and GP capabilities
• Work independently with relevant stakeholders within and across institutions to develop and expand the GPFirst programme
• Liaise with stakeholders to enhance IT system to better support the GPFirst programme where necessary
• Manage registration of Nursing Home patients that are sent to ED via ANGEL pathway
• Assist in coordination of logistics required for training sessions conducted for Nursing Home staff, including preparation of training rooms, refreshment, attendance tracking and on site support where needed
• Liaise with vendors, MMD, finance and stakeholders to support procurement requests
• Oversee the management of department intranet webpage
• Assist in collation of data and reporting of department key indicators
• Assist with correspondence and preparation of reports and presentations
• Be able to contribute to department, institutional, and cluster goals and objectives.

Job Requirements:

• Min. Diploma/ Degree in any field
• No experience required as training provided

If interested, please send updated resume via email  melissa@recruitexpress.com.sg 

Melissa Zhang Zhiqi (Mezzo)

(CEI.No: R2197564 | Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

melissa@recruitexpress.com.sg

Responsibilities

• Manage LEARN subscription and billing-related processes
• Provide administrative support for business development activities
• Develop instructional guides and EDMs to support content curation and events

Requirements

• Min GCE A level
• Proficient in Microsoft Office & Canva
• Excellent communication skills & time management
• Able to communicate clearly and professionally with stakeholders
• Accurate and detail-oriented in data entry
• Able to work independently and as part of a team

Other Information

• Location: Buona Vista
• Working Schedule: Mon - Thu (8.30am – 6pm/9-630pm), Fri (830am – 530pm/9-6pm)
• Salary: $2,650

Yana Norzamry | Personnel Registration No: R26160959 | EA Licence No.91C2918

Job Summary

This role supports procurement and administrative operations, including invoice processing, inventory management, and coordination of office, staff, and student-related activities. It also provides general operational support such as handling logistics, facility bookings, and day-to-day office needs.

Responsibilities

• Support procurement and invoicing processes, including checking invoices and coordinating payments
• Handle supplier enquiries and follow up on payment matters
• Receive deliveries and track missing items where required
• Manage inventory of office supplies and distribute items to staff
• Support general staff administration, including preparing onboarding items and arranging gifts or bookings
• Assist with student-related administrative tasks such as coordinating logistics for events (e.g. transport, meals)
• Provide general operational support, including basic pantry upkeep, reporting faulty items, and assisting with ad-hoc tasks

Requirements

• Able to support invoice processing, vendor follow-ups, and basic inventory management
• Familiar with basic systems (e.g. facility bookings) and comfortable using spreadsheets or document tools
• Good organisational, communication, and time management skills to handle multiple tasks and coordinate with stakeholders
• Able to work with different teams and external vendors, and follow through on assigned tasks
• Handles information with care and maintains accuracy in data entry and reporting

Other Information

• Location: Choa Chu Kang
• Working Schedule: Mon to Thu (8.30am - 6pm), Fri (8.30am to 5.30pm)
• Salary: $2,580

Yana Norzamry | Personnel Registration No: R26160959 | EA Licence No.91C2918

• Responsible for clients with Hold Mail Services and to coordinate
• Arrange for the re-direction of mails including scanning and liaising with clients.
• Arrange for the collection and sorting of daily mail (23rd Floor for now) for the respective departments.
• Assist in the scanning of bank statements and other related documents for clients with accounting work with us.
• Assist in the scanning of standard letters or correspondences eg letters from IRAS, SBF etc.
• Assist in the scanning of corporate documents for all transfer in clients including the updating of Viewpoint.
• Assist the Team in requesting for Certificate of Incumbency/Good Standing/Company Search Reports for various jurisdictions.
• Assist the Team in arranging for certification/ notarisation of documents.
• Assist the Team with bulk updating of time charges,disbursements etc in Viewpoint.
• Handle the complete procedure for closed files based on the File Closure Checklist.
• Updating of individual/corporate profiles in Sentroweb for screening including google and other public searches.
• Maintain and follow up with PICs for cases due for CDD reviews and updated identification documents.

Joy Yeow Zhi Qian
(CEI Registration No: R2096261)
Recruit Express Pte Ltd (EA Licence No: 99C4599)

Job Highlights

• Conveniently located at Dhoby Ghaut MRT
• Executive Health screening, GP Clinic and Radiology Centre.
• 5.5 days' week.

About The Opportunity

As part of the clinic admin team, you will be a key member of our Clinic and Medical Centre, ensuring the efficient management of administrative tasks and contributing to the smooth operation of our facility.

What You'll be Doing

Claims and Billing Management

• Submission of claims to corporate programme and insurer portals. Accurately and promptly submit insurance claims and follow up on any discrepancies or issues that arise.
• Manage invoicing and billing to patients and clients. Prepare and send invoices to patients and clients, track payments, and manage any billing inquiries or issues.

Medical Records Office

• Manage incoming and outgoing medical reports. Handle the receipt, processing, and distribution of medical reports, ensuring confidentiality and compliance with relevant regulations.
• Manage laboratory reports. Receive and verify lab results, submitting to doctor for review and compiling into medical reports for patients, liaison with lab partner on queries and issues.

Communication and Correspondence

• Monitor and respond to emails from patients, clients, and other stakeholders in a timely and professional manner.
• Handle incoming phone calls, provide information, schedule appointments, and direct calls to the appropriate personnel.
• Handle patient inquiries and concerns. Address patient questions and concerns, providing excellent customer service and ensuring patient satisfaction.
• Appointment scheduling and coordination. Schedule and confirm patient appointments, coordinate with medical staff, and manage the appointment calendar.

Operational Support

• Support clinic operations. Assist with various administrative tasks to support the overall operations of the clinic, including registering/discharging patients at the counter, clerical tasks, restocking of clinic supplies and other duties as assigned.

What We Are Looking for

• ITE, Diploma or equivalent; additional certification in Healthcare Administration or related field is a plus.
• Previous experience in a Medical administrative role or similar position is highly preferred.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in using medical software and office applications.
• Knowledge of medical terminology and billing practices.
• Ability to work independently and as part of a team.
• High level of discretion and confidentiality.

We regret to inform that only shortlisted applicants will be notified for an interview.

To learn more about our Organization, please visit https://www.alliancehealthcare.com.sg.