Location: Raffles Place
Working Hours: 5 days office hours
Salary: Up to $15/ hr
Duration: Till Dec 2026

Job Scope:

• Maintain and update programme databases (mentorship, outreach, engagement programmes)
• Coordinate and mobilise participants for events and initiatives
• Provide admin support (scheduling, documentation, procurement)
• Assist in event logistics, setup and execution (on-site/off-site)
• Liaise with vendors, partners and internal stakeholders
• Support communications (social media, EDMs, outreach materials)

Job Requirements:

• Min. Diploma / Degree in any field
• Comfortable with events and stakeholder coordination
• Outspoken, proactive and able to engage participants
• Organised and able to manage multiple tasks

If interested, please send updated resume via email  melissa@recruitexpress.com.sg 

Melissa Zhang Zhiqi (Mezzo)

(CEI.No: R2197564 | Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599)

melissa@recruitexpress.com.sg

Job Description:

• Processing of Quick Purchasing (QP)/Invitation to Quote (ITQ) for those with basic procurement knowledge.

• Provide administrative support e.g.: ensure all supporting documents are in place prior to routing to the team for processing.

• Reviewing of all the online purchase requests and to check against the catalog items and direct them to the appropriate channel – via Kyberlife / allowing online purchase.

• Consolidate all the Pcard/Vcard purchase request and work with finance to ensure timely processing.

• Assist Procurement Executive to follow up on the missing documents and to send reminder to requestor.

• Assist in other administrative work within procurement.

Job Requirements:

• Minimum Diploma or Degree in any field.

• Good knowledge of Microsoft Office applications.

Interested candidates please send in your resume to:
Topaz Liang Huimin (CEI No. R1104500), email to: west1@recruitexpress.com.sg
EA License No: 99C4599

Job Description:

• Ensure that all tasks are processed within stipulated timelines and according to the operational procedures
• Data cleaning/checking
• Check all documentation and ensure it meets requirements.
• Data-entry of key information such as client and product information, premium amount into system
• Approve submission in online platform (internal / external system)
• Archival - Scanning / Verification / Uploading
• Ensure all scanned documents are indexed correctly.
• Check and verify all documents and ensure its accuracy during verification.
• Ensure all documents are uploaded into the correct adviser’s/client’s folder.

How to Apply:

Interested applicants, please email your resume to zoeychng@recruitexpress.com.sg

Kindly note that only shortlisted candidates will be contacted.

Zoey Chng Chu Xin

CEI No: R24125496

Recruit Express Pte Ltd

EA Licence No: 99C4599

About The Company:

Leighton Asia leverages comprehensive sector expertise and geographic diversity as a leading constructor. We possess a unique combination of local knowledge and extensive international experience, which allows us to develop competitive, innovative and practical solutions across Asia, India and the global offshore market. Our ability to consistently deliver results to clients, shareholders and communities in our geographically vast and culturally diverse footprint is backed by our motivated, focused and performance-driven employees. We currently operate in China, Hong Kong, India, Indonesia, Iraq, Laos, Macau, Malaysia, Philippines, Singapore, Sri Lanka, Thailand and Vietnam. Leighton Asia is headquartered in Hong Kong.

Key Responsibilities:

Accurate Data Entry and Management

• Input data into systems (e.g. databases, spreadsheets) with speed and accuracy
• Verify data by comparing it to source documents
• Update and maintain databases and records
• Handle confidential information with discretion
• Liaise with internal departments to ensure data accuracy
• Follow up on missing and unclear information
• Support team members with information and updates as needed

Internal/ External Liaison

• Facilitate clear and effective verbal and written communication between the Project Director and internal/external stakeholders
• Provide clerical support to various department
• Prepare and issue purchase requisitions for orders
• Schedule interviews, meetings, or training sessions
• Coordinate schedule of drivers
• Coordinate events, campaigns and projects
• Collaborate with other team members to ensure smooth project workflow
• Make travel arrangements, including flight bookings, hotel accommodations, and itineraries
• Liaise with vendors and internal stakeholders for office maintenance issues

Document Administration and Management

• Draft, edit and proofread emails, reports, and other documents
• Prepare meeting agendas, materials, and presentations
• Create and organize digital and physical files
• Maintain document filing and retrieval systems
• Archive outdated files according to retention policies
• Organize and maintain files, documents, and records for easy retrieval
• Conduct research, compile and update information as needed for project
• Ensure efficient time management to maximize productivity
• Any other ad hoc tasks assigned

Job Requirements:

• Candidate must possess at least a Diploma in Business Management/ Administration or equivalent
• At least 2 year(s) of working experience in the Construction industry is a plus
• Able to work independently with minimal supervision
• Strong interpersonal skills and ability to communicate at all levels
• Positive attitude and willing to learn
• Able to work on alternate Saturdays

Key Responsibilities
• Process and submit vehicle loan applications to banks and monitor loan status updates.

• Review and verify loan documents and supporting paperwork to ensure completeness and accuracy prior to submission and disbursement.

• Perform administrative duties including document tracking, filing, archiving, and other ad-hoc support as assigned.

Requirements
• Minimum Diploma or Degree in any discipline.
• Proficient in MS Word

Interested candidates please send in your resume to:

Reina Patricia Johan

Outsourcing Team

Recruit Express Pte Ltd

Email: reina@recruitexpress.com.sg

EA License No: 99C4599

The Job:

• Provide full managerial and administrative support of a general and confidential nature to the CFO and the wider Finance team
• Coordinate the administrative and logistics aspects of meetings
• Assisting the consolidation of agenda/materials for meetings
• Produce minutes of meetings
• Arrange travel and accommodation & support the expense claims for the management
• Undertake any other function-related duties and tasks assigned
• Liaise for the purpose of information requests, provision, event/meeting coordination & confirmation, and ensuring adherence to company policies and procedures
• Coordinate meetings and arrangements
• Disseminate information as requested
• Process Travel Request System and Purchase Requisition System
• Obtain necessary approvals for all purchase/travel requisitions & expense claims                                                                                             

Requirements:

• Minimum of 1 year of secretarial experience with senior management      
• Excellent Computer literacy, MS Office skills (Word, Excel,PowerPoint, etc.)

Interestedapplicants can send their detailed resumes to janelui@recruitexpress.com.sgor call JANE @ 6735 1955.

JANE LUI JIE'EN

CEI: R1104482

Company Reg.No. 199601303W || EA Licence No. 99C4599

Purchasing Admin (Procurement Support) – Tai Seng | Up to $2,300 | 5 Days

We are hiring a Purchasing Admin to support procurement operations, vendor coordination, and purchasing administration in a structured office environment.

Job Responsibilities

• Prepare and process Purchase Orders (POs) in system
• Request and compare supplier quotations
• Liaise with vendors on pricing, delivery schedules, and order updates
• Track and follow up on deliveries to ensure timely arrival
• Maintain accurate records of purchases, invoices, and contracts
• Coordinate with internal teams (warehouse, finance, operations)
• Assist in inventory monitoring and replenishment planning
• Resolve discrepancies in orders, invoices, or deliveries
• Maintain supplier database and documentation
• Support procurement team with general admin duties

Job Requirements

• Minimum O Level (no NITEC/Poly required)
• At least 2 years of admin / clerical experience
• Able to speak Mandarin (due to client communication needs)
• Proficient in basic office documentation and coordination
• Good attention to detail and organisational skills
• Able to work in a fast-paced environment

Salary

• $1,900 – $2,300 per month

Location

• Tai Seng

Job Description:

• Ensure the approved terms of the credit proposals are accurately reflected
• Liaise with lawyers and RMs for mortgage redemption matters
• Check duly executed security documentation / conditions and ensure they are in order before limit input
• Maintain custody of credit files for dept
• Follow up with RMs on outstanding documentation

Application Procedures

Interested candidates, please email your resume to:

Attention: Jamie Tan Pei Zhen (CEI No. R2199473)

jamietan@recruitexpress.com.sg

Recruit Express Pte Ltd (EA No. 99C4599)

Administrative

• Provide full managerial and administrative support of a general and confidential nature to the CFO and the wider Finance team as well as Head of Real Estate Solutions and the team
• Coordinate the administrative and logistics aspects of meetings
• Assist in the consolidation of agenda/materials for meetings
• Produce minutes of meetings
• Arrange travel and accommodation & support the expense claims for the CFO and Head of Real Estate Solutions
• Undertake any other function-related duties and tasks assigned.

Regional Function

• Play key role in organization and/or coordination of events within own division as well as those that involve cross-divisional collaborations. e.g. conference, townhalls, etc.
• Assist, provide ad-hoc assistance to the other function Managers where necessary

Coordination

• Liaise for the purpose of information requests, provision, event/meeting coordination &confirmation, and ensuring adherence to company policies and procedures
• Coordinate meetings and arrangements
• Coordinate with other departments’ Coordinators to ensure that administrative office information and procedures are updated and complied with efficiently.

Requisition Management

• Process Travel Request System and Purchase Requisition System
• Obtain necessary approvals for all travel requisitions & expense claims                                                                                             

Requirements:

• Minimum of 1 year of secretarial experience with senior management      
• Excellent Computer literacy, MS Office skills (Word, Excel, PowerPoint, etc.)
• Time management skills: able to prioritise, deal with complexity/ambiguity and organise well
• Preferably with experience in working closely with senior management             

For interested candidates, please send your updated resume:

Email: angelateh@recruitexpress.com.sg

Angela Teh Ling Wei

(CEI No.R1104464)

Recruit Express Pte Ltd

EA License No. 99C4599

Join a dynamic healthcare-focused environment where you'll play a key role in supporting daily operations, coordinating administrative processes, and contributing to meaningful projects. Comprehensive training will be provided, making this an excellent opportunity for individuals looking to build valuable administrative and coordination experience.

Key Responsibilities

• Handle enquiries and provide professional customer service support.
• Process, verify, and maintain records for applications, claims, reports, and related documentation.
• Perform data entry, document scanning, filing, and database maintenance with accuracy.
• Liaise with applicants and external stakeholders to resolve application-related matters.
• Coordinate and support training sessions, workshops, and internal activities.
• Assist with event logistics and operational arrangements.
• Provide administrative and coordination support for system testing and improvement initiatives.
• Manage scheduling, correspondence, and general office administration duties.
• Support the team with various administrative projects and operational tasks as assigned.

Requirements

• Minimum A Levels, Diploma, or equivalent qualification in any discipline.
• Available to commit for at least 3 months.
• Able to start work within a short notice period.
• Prior experience is not required; structured training will be provided.
• Interested in administrative operations within the healthcare sector.
• Detail-oriented, organized, and able to work effectively in a team environment.

Interested applicants may send their updated resume to healthcaretemps@recruitexpress.com.sg with the subject header:

Application for Healthcare Admin Assistant – Leon

Leon Leong De Cong
R1551708
Recruit Express Pte Ltd
EA License No. 99C4599

Job Description:

• Provide general administrative support to the team
• Support fund operational function
• Support the funds workflow/process to ensure completeness and integrity

Application Procedures

Interested candidates, please email your resume to:

Attention: Jamie Tan Pei Zhen (CEINo. R2199473)

jamietan@recruitexpress.com.sg

Recruit Express Pte Ltd (EA No.99C4599)

Responsibilities

• Responsible for asset transfer for all markets, processes and inherent risks
• Respond to clients, trade representatives and relevant stakeholders’ queries
• Liaise with relevant stakeholders and internal business units
• Serves as the point of contact for the business unit
• Assist with ad-hoc duties as assigned

Requirements

• Proficient in Microsoft Office

Interested applicants please email your resume to meganng@recruitexpress.com.sg
Megan Ng Su Ting (CEI: R23115059)
Recruit Express Pte Ltd
EA Licence No: 99C4599

*** We regret that only shortlisted candidates will be contacted.

Job Title: Lead & Admin Coordinator

Location: Orchard Road

Reports to: Director

About Us

Athletic Collective provides expert Strength & Conditioning coaching, personal training, and physiotherapy to the athletic population in Singapore. We support athletes at every stage of their journey, from elite-level performers to recreational enthusiasts and youth athletes. We are a team dedicated to high-performance outcomes and professional care.

The Role

We are looking for a highly organised and proactive Lead & Admin Coordinator to act as the "control center" for our business. In this role, you will be the first point of contact for our prospective clients and the primary support for our training team. You will spend your day ensuring our sales pipeline is moving efficiently while handling the essential administrative tasks that keep our business running smoothly.

What You’ll Be Doing

• Inbound Lead Management: Act as the face of our company for all new enquiries. You will respond to emails, calls, and web forms promptly, qualifying interest and scheduling trials or consultations for our trainers.
• CRM Stewardship: Take full ownership of our CRM system. You will track leads, update statuses, and ensure no enquiry is ever left in the wrong pipeline or forgotten.
• Scheduling Coordination: Manage booking calendars to maximize our trainers' time and ensure a seamless experience for new clients from their first contact to their first session.
• General Administration: Assist with routine office tasks, including client onboarding, invoicing, responding to general support queries, and preparing documentation for the training team.
• Operational Support: Help us refine our internal processes to ensure our lead-to-booking conversion rate remains high and our administrative tasks stay organized.

Who You Are

• A Master of Detail: You are naturally organized and find satisfaction in keeping records tidy and up-to-date.
• A Clear & Empathetic Communicator: You enjoy helping people. You can take an enquiry and turn it into an excited, booked client through warm, professional communication.
• Tech-Savvy: You are comfortable working in a CRM (or can pick one up very quickly) and are proficient with email and calendar management.
• Reliable: You understand that "fast and accurate" is the key to our success. You don't let balls drop.
• Experience in the fitness, sports, or physiotherapy industry is a significant advantage.

Job Responsibilities:

• Assist in end-to-end recruitment activities, including job postings, interview coordination, and onboarding.
• Maintain and update employee records, HR databases, and documentation.
• Support HR processes such as leave administration, claims, and performance review tracking.
• Provide general administrative support, including filing, correspondence, and office coordination.

Job Requirements:

• NITEC/Diploma in HR or Business Administration.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office and comfortable handling confidential information

Aaron Teo Yiau Bing

CEI Reg. No. R1103712

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

• Submit the loan cases to bank for processing.

• Record loan cases into Salesforce.

• Liaise with Banks for update on loan status.

• Monitor and update Salesforce with loan approval advice from the Banks.

• Convey the loan status to Sales Consultants.

• Release loan amount into Salesforce for registration.

• Check loan documents submitted by Sales Consultants before releasing loan amount into Salesforce for registration.

• Liaise with Sales Consultants for outstanding documents before & after registration.

• Check the Tax Invoices, LTA logcard and Insurance Cover Note from Vehicle Admin before despatch to Banks.

• Check the HP Agreement and other required forms are duly signed before despatch to Banks.

• Generate despatch batch in Salesforce and prepare documents to Banks for disbursement.

• Update and record outgoing documents into Salesforce.

• Liaise with Banks and arrange for daily collection of documents.

• Other daily admin duties include photocopying, archiving of loan cases into ParaDM, etc

• Other ad hoc duties as assigned.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted