Total 7 Administrative / Clerical job vacancies in D28 Seletar

Job Title: Accounts & Admin Assistant

Detailed Job Description:

Exciting full-time opportunity to grow your career with a rapidly expanding international aviation Company. BIAero is a trading firm specializing in the sale of Engines/APUs and components. The company works with customers in a robust global marketplace providing repair support to fleets and MROs worldwide. Currently a staff of nine in the United States and seven in Singapore to run our global operations and sales – we are looking for an Accounts & Admin Assistant to join our Singapore team, to provide support on finance & administrative matters, located at Seletar Aerospace Park. Learn more at https://www.biaero.com

This position reports directly to the General Manager (APAC) and Chief Financial Officer.

Duties and Responsibilities:

• Provide secretarial and administrative support to GM APAC & CFO.
• Maintain all order documentation, including contracts and orders, to ensure files are accurate, organized and readily accessible.

Accounts Payable (AP)

• Handle Accounts Payable functions, including Data entry of supplier invoices, preparing payment documentation for review, Manage Cash Disbursements (CD) including recording of payments, Liaising with vendors on invoice-related matters
• Staff Claims: Process staff claims including verification and data entry

Accounts Receivable (AR)

• Notifying relevant colleagues via email on customer receipt
• Cash Receipt (CR) including recording of receipts and ensure documentation is complete and accurate.
• Follow up on outstanding receivables, coordinating with colleagues and customers as needed to support timely collections

Bank Reconciliation & Accounting Support

• Perform timely and accurate monthly bank reconciliations
• Investigate and resolve discrepancies between bank statements and internal records
• File and maintain bank correspondence and related documentation
• Assist with updating accounting schedules, and support month-end closing activities
• May support the finance team with data entry of standard journal entries
• Serve as the primary internal contact for our external accounting firm for accounting records, reconciliations, and quarterly reporting requirements

Key Responsibilities for Administration

• General office maintenance - upkeep of office premises and equipment.
• Office supplies, pantry management, and tidiness.
• Insurance renewals, ensure company properties are adequately insured, premium payments and claims.
• Perform ad hoc administrative tasks as and when necessary.

Requirements/Pre-Requisites:

• Must be a Singapore Citizen, or holding “PR” status.
• Preferably Diploma holders – minimum O level qualifications.
• Minimum 2 years of relevant working experience
• Good written and verbal communication skills in English
• Proficiency with PC / MS Office software
• Multitasking and organized
• Ability to work independently and with other colleagues

Desired Characteristics:

• Ability to operate calmly under pressure and establish own work priorities to deliver against deadlines
• Excellent attention to detail, produce accurate work in a timely manner
• Ability to exercise judgement and act on own initiative
• High degree of computer literacy in Microsoft Office applications.

Closing Date for Application: 07/19/2026

Tentative Start Date: 08/01/2026, subject to changes

About FTTA Table Tennis Academy is a premier table tennis academy in Singapore,dedicated to nurturing players of all ages and skill levels. We provide a vibrant, sporting environment where passion for the game meets professional coaching.

Role Overview We are looking for a friendly and organised Part-Time Receptionist to manage front desk operations during our academy's operating hours. You will be the first point of contact for students, parents, and visitors, ensuring a welcoming and smooth experience.

Responsibilities

• Greet and assist students, parents, and walk-in visitors at the front desk
• Handle class registrations, bookings, and enquiries (in-person, phone, and WhatsApp)
• Process payments and issue receipts via POS system
• Maintain attendance records and update student databases
• Coordinate with coaches on class schedules and room allocation
• Ensure the reception area is tidy and well-presented at all times

Requirements

• Prior receptionist, customer service, or retail experience preferred
• Friendly, proactive, and able to work independently
• Bilingual in English and Mandarin is an advantage (to assist Mandarin-speaking families)
• Available on weekends

Interested candidates may contact us at +65 8099 0326 or email us at academy@ftta.sg

Job scope:

• Responsible for checking receivable and payable
• Perform documentation checks for agreements
• Liaison with government official such as LTA
• Apply/Renew Work Permit
• Filling and Data Entry
• Handle incoming/ outgoing emails and phone calls
• Assist manager's enquiries
• Any ad-hoc job assigned by the Management

Requirement:

• Minimum GCE ‘O’ / ‘A’ Levels, Diploma, or equivalent qualifications
• Fluent in spoken English, Chinese (for Chinese speaking customers)
• Able to multi-task and handle diverse job scopes
• Basic knowledge in MS Office/Excel
• Meticulous and detailed in work
• Able to work independently and as a team
• No experience required (training will be provided)
• 5.5 days Alternate Saturday

Company Overview

Coway Engineering provides precision machining & engineering support services to Aerospace, Oil & Gas, and Defence industries.

Job Summary

Provide administrative and accounting support to the Accounts Department, mainly assisting in Accounts Payable and Accounts Receivable functions, documentation and general office administration.

Responsibilities

• AP - Assist in processing supplier invoices and supporting documents
• AR - Prepare and issue customer invoices and update payment records
• Accurately input and post accounts receivable and accounts payable transactions into the accounting and ERP systems to maintain financial integrity
• Perform administrative tasks such as filing, data entry, resolving invoice discrepancies, and organizing financial documents to support accounting operations
• Manage professional correspondence including emails and phone inquiries
• Execute ad hoc duties assigned by the supervisor or management

Required Qualifications

• Minimum Diploma / LCCI / Accounting related qualification
• Minimum of 2-3 years of relevant experience in accounting functions

Preferred competencies

• Proficiency in Microsoft Office applications to support accounting and administrative tasks
• Experience with accounting software and ERP systems will be an advantage
• Basic knowledge of Accounts Payable and Accounts Receivable
• Strong attention to detail and organizational skills to maintain accuracy and meet deadlines
• Ability to work independently with minimal supervision and collaborate effectively within a team environment

* Fluent in English and Chinese preferably / Computer knowledge

* Good communication skill and able to work in fast paced environment

* 5 days work (rotating shift work & must be able to work on weekends)

* Able to travel as and when needed (additional incentives)

* Must always remain flexible and agile (carry our any other ad-hoc duties that may be assigned to you)

* More detail will be provided during interviews

* Office location : Ubi Crescent

* Working Hours : 9 hours a day (with 1 hour lunch break)

* Strictly Singaporean only

* Watsapp only to 89663834

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

• Responsible for student admission and discharge matters (e.g., registration, updates, submissions, documentation, invoicing etc.) 
• Maintain and update staff and students' records and files (e.g., staff numbers, student enrolment, staff & student attendance etc.) 
• Preparation and submission of staff/student documents, information, reports and records to relevant agencies (e.g., on attendance, enrolment, financial assistance regularly) 
• Collection of school fees and related banking matters 
• Assist with correspondence with parents, caregivers and/or other agencies 
• Attend to students and parents/caregivers and handle simple matters and queries 
• Assist with any other duties/tasks assigned by School Leaders or Admin Manager  
• Perform basic book-keeping and accounting duties (e.g., for petty cash, debit card, vouchers, accounts receivable/payable, fixed assets) 
• Assist with procurement matters, delivery and acceptance of goods and services 
• Process purchases, invoices and claims 
• Perform banking-related functions 
• Assist with any other duties/tasks assigned by School Leaders or Admin Manager 
• Compilation/collation of data and data entry 
• Preparation and submission of data, information and reports to internal (e.g., MINDS HQ) and external agencies (e.g., MOE, MSF, NCSS etc.) 
• Handle incoming/outgoing correspondences (e.g., distributing office mails, document despatch etc.) and dissemination of information to internal and external agencies  
• Manage, maintain and update office files, documents, records and forms 
• Perform general admin tasks and functions such as postal mailing, photocopying, scanning and laminating etc. 
• Answer phone calls and handle general enquiries 
• Assist colleagues where necessary and with other general administrative duties/tasks assigned by School Leaders or Admin Manager 
• Manage and maintain office equipment, inventories, stationery and supplies 
• Issuance of supplies, groceries, office stationery to staff and general workers and liaison with suppliers

• GCE ‘A' Levels or Diploma 

• At least 3 years of general administrative experience. Candidates with basic accounting qualifications/background and experience with administrative duties in a school setting will be an advantage 
• Ability to work independently as well as part of a team 
• Good interpersonal and communication skills 
• Strong organization, time management and multi-tasking skills 
• Great attention to details with a positive attitude 

Company Overview

Coway Engineering provides precision machining & engineering support services to Aerospace, Oil & Gas, and Defence industries.

Job Summary

Provide administrative and accounting support to the Accounts Department, mainly assisting in Accounts Payable and Accounts Receivable functions, documentation and general office administration

Responsibilities

• AP - Assist in processing supplier invoices and supporting documents
• AR - Prepare and issue customer invoices and update payment records
• Accurately input and post accounts receivable and accounts payable transactions into the accounting and ERP systems to maintain financial integrity
• Perform administrative tasks such as filing, data entry, resolving invoice discrepancies, and organizing financial documents to support accounting operations
• Manage professional correspondence including emails and phone inquiries
• Execute ad hoc duties assigned by the supervisor or management

Required competencies and certifications

• Minimum Diploma / LCCI / Accounting Related qualification
• Minimum of 2-3 years of relevant experience in accounting functions

Preferred competencies and qualifications

• Proficiency in Microsoft Office applications to support accounting and administrative tasks
• Experience with accounting software and ERP systems will be an advantage
• Basic knowledge of Accounts Payable and Accounts Receivable
• Strong attention to detail and organizational skills to maintain accuracy and meet deadlines
• Ability to work independently with minimal supervision and collaborate effectively within a team environment