Total 157 Administrative / Clerical job vacancies in D26 Springleaf, Upper Thomson

To provide general administrative duties, support the sales team and other ad hoc duties when required.

Handle frontline clerical duties:

• Attend to telephone calls and answering general enquiries
• Receive walk-in visitors
• Provide general administrative and project-based work support

Support duties:

• Key in invoices
• Receiving stocks
• Transferring stocks
• Inventories control

Working Hours:

• Monday to Friday - 8.30am to 5.45pm
• alternate Saturdays - 8.30am to 12.30pm

Requirements

• West area
• Skill: Knowledge of Adobe Photoshop
• Min. O’ Levels or equivalent with passes in English, Chinese and Mathematics
• Bilingual in English and Chinese, both oral and written so as to communicate with Mandarin speaking customers / suppliers
• At least 1 year of similar working experience is a plus.
• Team player and a fast learner, someone who is energetic with good people management skills and able to work independently in a fast paced environment.
• Able to start immediately.
• Singaporeans only.

Job description

• Provide day-to-day support for HR functions.
• Process payroll.
• Maintain and regularly update master database (personal file, personal database & etc.) of each employee.
• Assist in recruitment & selection activities.
• Administer onboarding / exit clearance activities
• Handle work passes application, renewal and cancellation.
• Maintains company organization chart and employee contact list.
• Liaise with insurance company on staff insurance and claims
• Administer training related matters including coordination or enrolment of internal & external courses, update & maintain training record etc.
• Handle disciplinary issues of foreign workers.
• Assists to prepare and submit IR8A for all operational workers.
• Manage workers’ quarter.
• Handle company certificate (BCA/ Slots/ Bizsafe) & Company Insurance
• Perform general office administrative duties such as stationary / pantry requisition and maintenance of office equipment / facilities;
• Any Ad-hoc assigned by your superior.

Requirements

• Minimum Diploma or Degree in Human Resource or equivalent
• Minimum 2 years of relevant working experience in HR and Admin functions in construction industry.
• Knowledge in employment act and work pass application process
• Good knowledge in Microsoft Office, especially Excel and Word
• Able to work independently and as a team player
• Good communication and interpersonal skills
• Meticulous and well-organized
• Work Location near to Beauty World MRT Station.
• 5 Days Work Week.

Job Highlights

Singapore grown Medical & Surgical Solutions SME
Competitive remuneration package & good benefits

Job Description

In DuoMed, we are passionate about improving patients' lives. We’re DuoMed, a home-grown leader in the design and supply of medical solutions. More importantly, we put patient care first! We innovate to improve clinical outcomes and affordability for healthcare professionals and their patients.

As our high growth momentum continues, we're currently hiring for Accounts & Admin Executive to support our expanding present Singapore and region! The ideal candidate has at least 1 year of working experience in similar role. We offer competitive remuneration package and good career progression opportunities.

In this role you will:

A.  Accounts Responsibility:

·    Maintain accuracy of general ledger.

·    Perform daily accounting & finance duties includingreceivables and payables processes, general ledger, tax and bank reconciliationetc.

·    Prepare monthly financial and management reports formanagement.

·    Oversee AR and AP data and maintenance of sub-ledger.

·    Handle data entry of transactions to accounting system.

·    Support audit and tax queries.

B.  Admin Responsibility:

·    Reporting to Sales Manager.

·    Being the centre point of contact for sales ordering placing, including orders from various countries.

·    Efficiently process orders and coordinate deliveries.

·    Be involved with the entire sales operations process, from issuing invoice, navigating customer to payment platform, issuing sales order, purchase orders to other trade-related documents.

·    Responsible for shipment arrangement to ensure smooth & consistent goods delivery.

·    Establish active communication and engagement with sales and logistic team to ensure that orders are processed promptly.

·    Point of contact for Key account inquiries and being an inside sales for existing customers.

Qualifications & Requirements

·    Minimum GCE ‘O’ Level & ITE or Diploma with 1 years working experience will be an advantage.

·    Basic accounting skills.

·    Computer skill such as MS Office.

·    Possess good interpersonal and communication skills.

About DuoMed

Founded in 2019, DuoMed is a Singapore base medical device company that is committed to provide high quality products that deliver value and satisfaction to our customers. We research and design, manufacture, and supply medical solutions. Beginning April 2020, we become a HSA licensed and ISO13485 compliant manufacturer of medical devices & consumables. By 2025, we have extended our distributorship in Malaysia, Thailand, Philippines, Vietnam & India.

We specialize in:

Woundcare solutions: DM Negative Pressure Wound Therapy (NPWT) Device & Advance Woundcare Products such as Duofoam Post-Op & Duoflex Border range.

Surgical solutions: including DuoMed OT Surgical Packs, Sanitizers, Masks, Gloves & etc.

Interested candidates please send your resume. We regret that only suitable candidates will be shortlisted for further discussion.

Job Purpose

To support the QHSE function across multiple active projects and corporate-level governance by managing administrative, documentation, audit coordination, and regulatory correspondence. This role ensures the effectiveness, integrity, and audit-readiness of the Integrated Management System (ISO 9001 / ISO 14001 / ISO 45001), while enabling the QHSE operations team to focus on high-risk operational reviews.

Key Responsibilities

ISM & Document Control

• Maintain and administer document control for the Integrated Management System (ISO9001 / 14001 / 45001).

• Manage controlled procedures, forms, registers, and revision tracking to ensure document integrity and traceability.

Audit & Certification Coordination

• Coordinate and schedule internal audits, external audits, surveillance audits, and certification renewals (ISO, bizSAFE, ConSASS).

• Track and follow up on CARs, NCRs, audit observations, and evidence submissions, ensuring timely closure and audit readiness.

Regulation & Authority Correspondence

• Centralize and maintain accurate records of correspondence with MOM, NEA, PUB, SCDF, BCA.

• Manage inspections records, notices, summonses, penalties, and regulatory submissions.

Reporting & Management Support

• Prepare and consolidate monthly QHSE dashboards, KPI reports, and management review inputs for senior management.

Operational & Administrative Support

• Manage scheduling for audits, training sessions, inspections, and meetings.

• Support tender submissions by preparing and compiling QHSE-related documentation.

• Ensure confidential and controlled QHSE documents are handled professionally at all times.

Job Requirements

• Diploma in Business Administration, or a related discipline.

• Minimum 3 years of relevant experience in QHSE, HSE, QHSE, or ISO-related administrative roles, within the construction sector.

• With working knowledge of Integrated Management Systems (IMS) and document control requirements.

• Proficient in Microsoft Office applications including data consolidation, report preparation, and dashboard support.

• Ability to manage multiple deadlines, maintain accurate records, and ensure document integrity and traceability.

• Strong attention to detail with a high level of accuracy.

• Good coordination and communication and skills to liaise effectively with project teams, auditors, and authorities.

• Demonstrated professionalism in handling confidential and controlled QSHE documentation.

Join our vibrant and dedicated team at Tao Li Swimming Club (TLSC), where we're passionate about fostering a love for swimming and promoting excellence in aquatic sports. Our club provides a supportive and inclusive environment for swimmers of all ages and skill levels, from beginners to elite athletes. We are currently seeking an enthusiastic Administrative Executive to contribute to the efficient operation of our club and support for both our Learn-To-Swim Program and Competitive Program swimmers.

Responsibilities:

• Provide administrative support to the club's management team, coaches and members.
• Manage club inquiries from members and the public.
• Communicate with parents and kids.
• Coordinate scheduling for club activities, including new classes, replacement classes, leave of absence and fees payment.
• Assist with fee collection, and membership inquiries.
• Maintain accurate records and databases related to membership.

Qualifications:

• Proficiency in both Chinese and English languages to effectively communicate with a diverse members.
• Previous experience in an administrative role preferred, if no experience. training will be provided as long have a strong willingness to learn.
• Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Excellent communication and interpersonal skills, with a customer service-oriented approach.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team in a fast-paced environment.
• Attention to detail and accuracy in record-keeping and data management.

Benefits:

• Competitive salary based on experience.
• Commision Pay

WORK SCHEDULE: 5.5 Days Week, off on weekdays only

Provide Admin Support:

• Issue Delivery Orders, Invoices, Quotations, and other paperwork
• Basic office tasks such as filing, data entry, answering phone calls
• Ad hoc duties as assigned

Provide HR Support:

• Assist HR Manager with all HR-related duties
• Recruitment and selection
• Preparation of HR documents such as employment contracts, letters, memos, policies, payslip etc.
• Arrange Foreign Workers to attend medical check-up, MOM appointments etc.
• Maintain and update HR database (employment records, leave, medical, claims, training)
• Full spectrum of payroll using Info-tech software (including workers time attendance, overtime)
• Employee orientation, onboarding and offboarding processes
• Co-ordinate Training & Development activities for staff
• Adhoc duties as assigned

Requirements:

• Salary commensurate with experience
• Added advantage for those with experience in handling foreign workers
• Proficient with MS Office
• Possess good organisational skills, ability to prioritise and demonstrate attention to details
• 5-day week + Alternate Saturdays (half day)
• Able to correspond with Chinese speaking associates and employees
• At least 2 years of working experience in related field

Role Summary

The Secretary to the Principal provides confidential administrative, clerical and organizational support to ensure the efficient operation of the Principal’s Office. The role serves as the primary communication link between the Principal and internal or external stakeholders by upholding Christian values, professionalism and excellence. Key to this role is supporting the Principal as the chief executive and spiritual leader in his strategic, academic and operational leadership mandates.

Key Functional Responsibilities

Executive Office Management

· Manage the Principal’s schedule, appointments, travel arrangements and contact lists to support his leadership in local, regional and global networks.

·  Maintain accurate and confidential filing systems in both digital and physical formats to ensure operational integrity and provision of meeting supplies and logistics including the preparation and editing of bilingual correspondence and reports, presentations and internal communications for the Principal.

·  Gatekeep and manage first line of external or media contacts when situations arise.

Governance Support

· Serve as recording secretary for key meetings such as the Board Meeting, EC Meeting, etc to ensure effective governance reporting to the Board of Directors.

· Draft letters, memoranda and official documents for the Principal’s approval regarding College matters and announcements.

·  Support the preparation of ministry, governance and accreditation documentation to ensure compliance in a timely manner.

Stakeholder Engagement

· Act as the first point of contact for the Principal’s Office by handling calls, visitors, correspondence and media with discretion.

· Liaise efficiently and professionally with the various stakeholders including Board members, faculty, students, alumni, donors and ministry partners, keeping contact lists up to date.

· Ensure timely dissemination of key information and follow up on decisions, contracts or actions resulting from the Principal's church and community engagements.

Event and Project Coordination

· Organize, coordinate and communicate logistics for academic ceremonies, official visits and College-wide events that aligned with the Principal’s academic leadership.

· Administer and follow up with the organization of the College Calendar, internal meetings, management events and communicate updates.

· Organize and administer the smooth running of institutional spiritual life engagements such as chapels, retreats and community worship.

Faith Alignment

·  Ensure that communication and representation of the Principal’s Office reflect Christ-centred principles, the College’s vision, mission and values.

·  Exercise discernment, prayerful support and integrity in daily living, serving as a role model of the College, steward gifts and donation with prudent accountability.

·  Uphold a positive representation of the Principal Office with a high level of conduct and Christian values.

Key Result Areas (KRAs)

Administration Accuracy

· Accuracy and timeliness of minutes for EC Meetings and governance reports.
· 100% on time submission

Stakeholder Satisfaction

· Professionalism and tact in handling first point of contact communication for Board members, donors, employees, media, etc.
· Overall high positive feedback

Logistical Efficiency

· Successful coordination of travel, academic ceremonies, official visits, College Calendar and events without error.
· Zero major logistical lapses

Data Confidentiality

· Integrity and security of handling and keeping confidential matters with high sensitivity and integrity including contracts, the filing systems and digital records.
· Zero breaches of confidentiality

Positive Representation

· Uphold a high standard of professional conduct by exemplifying commitment, humility, excellence and Christian values in all interactions with stakeholders representing the Principal Office.
· Zero validated complaints related to conduct or professionalism

Attributes Description

Calling

· Embrace and contribute to the College's vision, mission and values through your role and daily interactions

·  Actively support the growth and development of students, employees and the community

·  Pursue personal and spiritual growth that enhances your effectiveness and self-leadership

Character

· Demonstrate Christ-like qualities such as love, respect and integrity that values diversity and unity in missional service

· Exhibit God-centredness with humility and servant leadership mindset by prioritizing the growth and well-being of students and employees, fostering a collaborative environment

· Show resilience and faithfulness when facing challenges, inspiring others and remaining focused on the College's mission and goals

Capability

· Perform your responsibilities with excellence, continually developing job-specific skills

· Communicate effectively and think critically to solve problems at all levels

· Take initiative in your role, contributing to the College's goals and encouraging others to do the same

Functional Competencies

Spirituality Description

· Demonstrate a mature, biblically grounded faith in Holy Trinity

· Engage in ongoing spiritual growth through regular Scripture meditation and prayer with a strong supportive community

· Show commitment to integrating biblical principles into academic leadership and curriculum

· Model a Christ-centred approach to mentoring faculty and students

· Apply biblical wisdom and values in academic and administrative decision-making in alignment with the College’s vision, mission and values

· Foster a grace-filled, accountable community reflecting Christ-like character

Knowledge Description

Required Qualifications

· Diploma or Degree in Office Administration and Business Management or equivalent.

Preferred Qualifications

· Understanding of academic governance and accreditation processes in a higher education setting is advantageous.

Industry Knowledge

· Knowledge of Singapore’s educational and charity regulations including Board/EC meetings formalities and data protection.

Technical Knowledge

· Strong understanding of technological utilities, digital and physical filing systems and secretarial best practices.

Compliance Knowledge

· Relevant compliance knowledge of church and seminary operations

Experience Description

Minimum Experience

· At least 3 to 5 years of relevant secretarial experience serving senior leadership.

Preferred Experience

· Above 2 years’ experience in an academic or faith-based or non-profit setting working closely with internal and external stakeholders.

Relevant Projects

· Experience in organizing, coordinating and administering large scale events from start to end is advantageous.

Relationships Description

Internal Relationships

· Liaise with Board members, Deans/HODs, faculty and administrative staff and students.

External Relationships

· Interact with alumni, donors, ministry partners, external agencies and regional/global theological networks.

Skills Description

Leadership Skills

· Servant leadership characterized by humility, grace and discernment.

· Take ownership and initiative with minimal supervision while leading events and projects.

Management Skills

· Strong organizational and time management abilities with the ability to prioritize workloads and present in high work quality, paying attention to details.

People Skills

· High level of discretion, interpersonal tact and communication sensitivity to cross cultural and inter-denominational environments.

Cultural Sensitivity

· Appreciate and understand operations under diverse cultural backgrounds.

Specialist Skills

·  Ability to translate English-Chinese-English for correspondence and reports on behalf of the Principal Office is desirable. 

Technical Skills

· Proficiency in usage of AI tools to enhance administrative productivity.

Software Skills

· Proficiency in Microsoft 365 and Google Workspace is required.

Hardware Skills

· NA

Language Skills

· Excellent written and verbal communication skills in languages.

Key Responsibilities

1. Calendar & Schedule Management

• Manage and coordinate daily schedules, meetings, and appointments
• Prioritize commitments and ensure optimal time management
• Send reminders and prepare necessary materials ahead of meetings

2. Administrative Support

• Handle emails, calls, and correspondence on behalf of the manager
• Prepare documents, reports, and presentation materials
• Maintain organized filing systems (digital and physical)

3. Meeting & Event Coordination

• Arrange internal and external meetings (venue, logistics, materials)
• Take meeting notes and follow up on action items
• Support planning of team events, client sessions, or workshops

4. Client & Stakeholder Coordination

• Act as a point of contact for clients and internal teams
• Ensure smooth communication and timely follow-ups
• Maintain professionalism and confidentiality at all times

5. Task & Project Support

• Assist in tracking ongoing projects and deadlines
• Coordinate across teams to ensure deliverables are met
• Handle ad-hoc tasks and problem-solving as required

ACCOUNTS CUM ADMIN ASSISTANT

Responsibilities:

• Handle basic accounting duties including data entry, invoicing, and payment process
• Assist in accounts payable and accounts receivable functions
• Maintain proper filing and documents of accounting records
• Handle general administrative duties and provide office support
• Assist with preparation of reports and other documentation
• Liaise with suppliers, vendors and internal departments when necessary
• Perform other ad hoc duties as assigned by Superior or Management

Requirements:

• Diploma / LCCI / relevant accounting qualification
• At least 1 year of experience in handling accounts duties; experience in the construction Industry will be an added advantage
• Fresh graduates are welcome to apply
• Proficiency in Microsoft Office application (Excel, Word)
• Knowledge of ACCPAC and Ezy accounting software will be an added advantage
• Meticulous, responsible, possession of a good working attitude and a team player

Key Responsibilities

1. Calendar & Schedule Management

• Manage and coordinate daily schedules, meetings, and appointments
• Prioritize commitments and ensure optimal time management
• Send reminders and prepare necessary materials ahead of meetings

2. Administrative Support

• Handle emails, calls, and correspondence on behalf of the manager
• Prepare documents, reports, and presentation materials
• Maintain organized filing systems (digital and physical)

3. Meeting & Event Coordination

• Arrange internal and external meetings (venue, logistics, materials)
• Take meeting notes and follow up on action items
• Support planning of team events, client sessions, or workshops

4. Client & Stakeholder Coordination

• Act as a point of contact for clients and internal teams
• Ensure smooth communication and timely follow-ups
• Maintain professionalism and confidentiality at all times

5. Task & Project Support

• Assist in tracking ongoing projects and deadlines
• Coordinate across teams to ensure deliverables are met
• Handle ad-hoc tasks and problem-solving as required

What the Job involves:

1. Liaise with both internal & external customers and suppliers

2. Monthly Customer Management Report

3.Generate monthly billing cycle within the month end closing period

4.WMS and customer system adminstration

5. Any other duties as assign from time to time

Required Qualifications, Skills & Experience

1. Min 'O' level

2. Computer literacy

3. 1 year experiece

4. Microsoft office including Excel, Email

5. Competent in Warehouse Management System (WMS)

Working Locations:

2 CHANGI SOUTH AVE 2

• Work Pass & Employment Legalization: Handling Work Pass (WP) applications, renewals, and cancellations via MOM (Ministry of Manpower) systems (e.g., WP Online).
• Candidate Management: Recording and updating candidate data, screening resumes, formatting resumes to meet company templates, and coordinating interview schedules.
• Client & Employer Liaison: Answering enquiries, preparing employment contracts, service agreements, and sending quotations to employers.
• General Administrative Support: Managing mail, filing documents, answering phone calls, scanning, printing, and ordering office supplies.
• Onboarding Coordination: Coordinating worker onboarding arrangements, bookings, and flight bookings for foreign workers.
• Invoicing & Payroll: Preparing invoices, tracking payments, and assisting with payroll preparation.
• CEI Certification and also KAH certification

• Handle accounts receivable (AR) and accounts payable (AP)
• Prepare invoices, receipts and process payments
• Maintain proper accounting records and filing
• Perform bank reconciliation
• Assist in preparation of monthly financial reports
• Monitor outstanding payments and follow up with customers
• Assist with GST submission and audit matters when required
• Assist in ad-hoc duties assigned from time to time

Requirements : -

• Diploma in Accounting, Finance or related discipline
• Preferably 1–2 years relevant accounting experience
• Knowledge of accounting software will be an advantage
• Proficient in Microsoft Excel and Microsoft Office
• Detail-oriented with good organizational skills
• Able to work independently and meet deadlines