Total 2 Junior Executive level Administrative / Clerical job vacancies in SHAH ALAM

Job Description:

1. Billing

• Prepare and issue transport invoices accurately and on a timely basis
• Verify supporting documents (e.g. delivery orders, trip records, customer reports) prior to billing
• Ensure billing is in accordance with agreed rates and contractual terms

2. Customer Reporting & Reconciliation

• Verify report and liaise with customers to verify, reconcile, and validate billing data
• Investigate and resolve discrepancies, disputes, or billing variances

3. Month-End Closing Support

• Assist in month-end closing activities related to transport billing
• Prepare and maintain transport accruals to ensure completeness of revenue and expenses
• Ensure transactions are recorded in the correct accounting period (minimize cross-month billing issues)

4. Data Accuracy & Control

• Ensure accuracy and completeness of billing data in the system

5. Documentation & Audit Support

• Maintain proper documentation for invoices, reports, and reconciliation workings
• Support audit requests by providing relevant schedules and documents

6. Coordination & Communication

• Act as key liaison between customers and internal finance/accounts team
• Respond to customer inquiries related to invoices, reports, and charges 

Seremban Vacancy:

• Able handle full set of trading accounts
• Ensuring proper maintenance of account transactions in compliance to statutory and requirements
• Reconciliation of the intercompany accounts, bank reconciliation, accurate posting entries, fixed assets register
• Liaison with company Secretary, auditor, tax department and other government departments
• Responsible in the timely preparation of full set of accounts, weekly, month-end, and financial year end closing with Note to Accounts and all related accounts schedules. Preparation of monthly, quarterly and yearly management reports.
• Handle finance functions including Accounts Receivable, Accounts Payable, Fixed Assets, and perform accounts reconciliations.
• Assisting with cash flow, payments, and bank-related matters
• Support audit and tax submission such as prepare audit and tax schedules for year-end finalization.
• Experience in e-invoicing

Job Requirements:

• Qualifications: Minimum LCCI/ Diploma in Accountancy or equivalent;
• At least 3 years working experience in accounting department;
• Required language(s): Mandarin (preference), English, Bahasa Malaysia;
• Able to work independently with minimum supervision;
• Positive working attitude and responsible;
• Familiar with MS Offices application, Microsoft Dynamics.

If interested, please contact/whatsapp to Mr. Chong at +6012 272 6610

Benefits:

• EPF/Socso/Annual Leaves/Medical Leaves/Public Holidays/Group Insurance/Sport Activities - Pickleball (weekly), Month Birthday Celebration.

Working Schedule - Shah Alam

• 5 days work a week (Monday to Friday).
• Working hours: Mon – Fri (8:30am – 5:30pm)

Working Schedule - Seremban

• 5 1/2 days work a week (Monday to Saturday).
• Working hours: Mon – Fri (8:30am – 5:30pm), Sat (08:30am - 1pm)

The Admin & Accounts Executive will play a key role in ensuring the smooth day-to-day financial and administrative operations of the company. This role is ideal for someone who enjoys variety, is highly organized, and is comfortable working in a fast-paced digital environment. We offer a positive work environment where your reliability makes a real impact. Expect opportunities to learn, take ownership, and grow in a role that keeps the company running smoothly every day

Key Responsibilities:

Accounts Responsibilities

• Handle daily accounting tasks including data entry, invoice processing, payment tracking, and reconciliations
• Manage accounts payable and receivable, ensuring timely payments and collections
• Assist with monthly closing and preparation of basic financial reports
• Maintain proper filing of financial records and documentation
• Support external auditors and tax agents as needed

Administrative Responsibilities

• Manage general office administration including supplies, maintenance, and correspondence
• Maintain and organize company records and documentation (digital and physical)
• Assist in HR-related tasks such as leave tracking, staff claims, and onboarding coordination
• Handle company insurance renewals, licenses, and vendor contracts
• Coordinate with other departments to support operational needs

Requirements:

• Education :Diploma/Degree in Accounting, Finance, Business Administration, or related field
• Experience :1–3 years of working experience in a similar role or in a System Integrator (SI) or IT services company is an advantage

Skills & Traits:

• Knowledge of accounting software is a plus
• Good understanding of basic accounting principles
• Strong organizational skills and attention to detail
• Able to work independently and handle multiple tasks efficiently
• Good communication skills in Mandarin, English, and Bahasa Malaysia

Why You’ll Love Working Here

• Direct management exposure – work closely with leaders and gain valuable insight into company operations
• Growth opportunities – develop your skills in accounting, administration, and business operations
• Supportive team culture – collaborate with helpful, down-to-earth colleagues who value teamwork and respect
• Stable and positive environment – enjoy a balanced workplace that appreciates reliability and consistency