Total 4 Others level Administrative / Clerical job vacancies in BAYAN LEPAS

Provides comprehensive administrative and operational support for the Entity. This role is responsible for ensuring smooth day-to-day Entity activities by handling general office administration, oversee maintenance, managing documentation, coordinating activities, supporting purchasing and finance processes.

Key Responsibilities

• Provide overall administrative support for the entity’s daily activities and general affairs - Oversee office and lab facilities maintenance, as well as supplies management
• Manage entity fixed assets, including inventory checks and scrap disposal
• Handle purchasing activities such as raising PR/POs and tracking approvals
• Support finance-related tasks, including invoice handling, documentation tracking, and staff claims
• Assist the Admin Manager with entity compliance and audits

About the Role

Are you a highly organized and proactive individual looking to gain hands-on experience in a fast-paced HR environment? This role offers a unique opportunity to contribute to both daily operations and significant strategic projects. You will develop critical administrative skills while leading initiatives that directly impact our team's professional presence and engagement.

What You'll Do (Key Responsibilities):

• Operational Excellence: Efficiently manage core HR administrative functions, including processing leave requests, tracking time & attendance, and maintaining digital filing systems.
• Responsive Support: Provide timely and effective support for a variety of ad-hoc tasks as directed by the Team Lead, demonstrating adaptability and problem-solving skills.

What You'll Lead & Contribute To (Project Work):

• Digital Brand Management: Take ownership as the Project Lead for HRS-MY's LinkedIn page, developing content, optimizing engagement, and enhancing our professional online presence.
• Team Cohesion: Play a vital role in coordinating and executing team engagement activities, fostering a positive and collaborative work environment.
• Strategic Insights: Analyze HR data, identify trends, and prepare compelling presentations for our monthly department meetings, contributing to data-driven decision-making.
• Reflective Presentation: Culminate your experience by preparing and delivering a comprehensive final presentation detailing your internship journey, achievements, and key takeaways.

Job Summary

• Providing administrative support in HRL.

Job Scope

• Provide administrative assistance within the department.
• Prepare reports and documents for weekly and monthly.
• Assist in handling disciplinary related issues.
• Administer HRL stationery request and maintain proper records.
• Assist in organizing company-wide activities.
• Any ad-hoc duties as per assigned from time to time.

Job Summary

• Perform day-to-day general administration and clerical tasks.
• Preparing and updating Receiving / Shipping / Warehouse Documentation.
• Close loop to ensure all documentation activity are completed on timely manner.
• To maintain and upkeep documentation with proper filling/archiving.
• Maintain good housekeeping and 7S at work place.
• To cover/backup any team member on day to day tasks during the absence of other team members.
• Support audit or ad-hoc activity upon request
• Monitoring office supplies and reporting on stock levels.
• Liaise with external parties for external related matters.
• Support other duties, ad-hoc or/and special tasks assigned by the immediate superior from time to time.

Job Scope

• Customer Order Fulfillment.
• Shipping/Container arrangement to maximize plant revenue.
• Interact with cross-functional team within plant and Bosch – Customer Planning Team, Planners, PJM etc.
• Liaise with external parties for all plant shipment – Logistics Services Providers, Liners, etc