Total 4 technology development job vacancies in Administrative / Clerical category in The Philippines

• Handle sales documentation for property sales and purchases. 处理房地产买卖相关销售文件。
• Prepare booking forms, SPA documents, loan documentation, and purchaser files. 准备订购表格、买卖合约（SPA）、贷款文件及客户档案。
• Coordinate with purchasers, bankers, lawyers, and internal departments. 与买家、银行、律师及内部部门进行协调沟通。
• Monitor sales progress, loan approval status, and SPA signing. 跟进销售进度、贷款审批及买卖合约签署情况。
• Update sales records, purchaser database, and project reports. 更新销售记录、客户资料及项目报告。
• Assist sales team in administrative and operational matters. 协助销售团队处理行政及日常事务。
• Handle billing, receipts, rebate records, and payment tracking. 处理账单、收据、回扣记录及付款跟进。
• Prepare weekly/monthly sales reports for management. 准备每周及每月销售报告给管理层。
• Ensure proper filing and documentation compliance. 确保文件归档及资料完整符合公司要求。
• Attend to purchaser inquiries and provide after-sales support. 处理客户咨询及售后服务事项。

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture

Job Purpose

We are looking for a reliable Admin & HR Assistant to support our daily office operations. You will act as the first point of contact for employees and visitors while providing essential administrative support to the HR department.

Key Responsibilities

• Administrative Support:
• Manage front-desk activities, including answering calls and greeting guests.
• Organize and maintain physical and digital filing systems (invoices, receipts, and records).
• Handle office procurement, such as ordering stationery and pantry supplies.
• Coordinate with external vendors (couriers, cleaners, and maintenance).
• Human Resources Assistance:
• Assist in the recruitment process by posting job ads and scheduling interviews.
• Maintain updated employee records (leave management, attendance, and personal files).
• Coordinate the onboarding process for new hires (preparing workstations and IDs).
• Support payroll processing by compiling monthly attendance data.

Requirements

• Education: Minimum SPM, STPM, or Diploma in Business Administration, Human Resources, or a related field.
• Experience: 1–2 years of experience in an office administrative role is preferred (Fresh graduates are encouraged to apply).
• Language: Proficiency in English and Bahasa Malaysia (Mandarin is an added advantage depending on the company).

Skills:

• Familiarity with Microsoft Office (Word, Excel).
• Basic knowledge of the Malaysia Employment Act 1955.
• Strong organizational skills and attention to detail.

Office Administration:

• Standardize and manage daily office operations.
• Responsible for the procurement and management of office supplies and facilities.
• Maintain filing and document management for administrative forms, contracts, and certificates.
• Record administrative expenses and coordinate with the finance department for cost accounting.

Activities and Coordination:

• Assist in organizing company events, such as team building, D&D.
• Coordinate employee activities and distribution of holiday gifts.

C-level Support:

• Provide administrative and secretarial support to the CEO and management team.
• Manage apartments for expatriates.

Ad-hoc:

• Assist with account applications for employees and onboarding/offboarding processes for new employees.
• Draft and publish internal notices and general administrative documents.
• Ad-hocs assigned by management.

Job Requirements:

• Fluent in both Chinese and English.
• Able to write and speak in Chinese fluently as to communicate well with the stakeholders
• 1-2 years of relevant administrative work experience.
• Strong organizational and multitasking skills.
• Proactive, detail-oriented, and able to work independently.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office software (Word, Excel, PowerPoint).

Responsibilities:

• Handle general administrative tasks, including phone enquiries, office stationery, office maintenance, and attendance checking via the time management system
• Prepare and manage staff petty cash claims
• Provide clerical and administrative support to the team
• Maintain proper filing systems and keep records up to date for easy retrieval
• Assist in preparing supplier payments
• Assist in preparing documents for audit
• Perform other ad-hoc duties as assigned by the management

Requirements:

• GCE ‘O’ Level or equivalent
• With 2 years' site experience from large-scale projects on main contractor side.
• Proficient in Microsoft Office
• Strong interpersonal and communication skills
• Positive working attitude and a team player
• Able to commence work within short notice

We offer attractive remuneration package with comprehensive fringe benefits to the right candidates.