Job Title: Admin & Event Support Officer
职位名称: 行政与活动支持专员
工作地点: 靠近 Clarke Quay MRT 站（步行 5 分钟）
雇佣类型: 全职
开始日期: 2026 年 4月
月薪范围 (新币): up to 3000
岗位职责:
一、行政管理
• 处理会所日常行政事务，包括文件归档、办公用品采购及库存管理。
• 管理会所固定资产及库存，确保账实一致、记录准确。
• 协助基础人事工作，如发布招聘信息、简历筛选、安排面试及接待。
• 协助核对与支付房租、水电及其他公用事业费用。
• 统筹安排设备定期维护（空调、厨房设备、灭虫服务等），确保设施正常运作。
• 管理公司备用金，负责报销登记、台账更新与费用核销。
• 协助会议资料准备、会议纪要记录，并跟进会议决议的落实。
• 协调内部沟通流程，促进部门协作，保障会所运营顺畅。
二、活动支持
• 与团队及设计方沟通，完成海报、易拉宝、邀请函等活动宣传物料的设计与制作。
• 负责宣传物料的印制、质量检查及现场配送安排。
• 根据活动需求采购相关物资，并管理活动物料登记与汇总。
• 提供活动现场支持，包括布场、设备调试、宾客接待及整体流程协调。
• 协助处理会员咨询，并参与会所日常巡检，维护服务品质。
任职要求:
- 大专或以上学历，主修行政管理、商业管理等相关专业。
- 至少3年相关工作经验，有行政管理务业背景者。
- 熟练使用MicrosoftOffice软件（Word, Excel, PowerPoint）。
- 熟练掌握英语和普通话，以便与普通话合作伙伴及内部团队成员进行日常沟通。
Location: Near Clarke Quay MRT station (5 minutes’ walk)
Employment Type: Full Time
Start Date: April 2026
Monthly Salary Range (SGD): up to $3000
Responsibilities:
Job Responsibilities
1. Administrative Duties
• Handle daily administrative tasks such as document filing, office supplies purchasing, and inventory management.
• Maintain accurate records of fixed assets and inventory to ensure consistency.
• Support basic HR tasks, including posting job ads, screening resumes, and coordinating interviews.
• Assist in verifying and processing payments for rent, utilities, and other operational expenses.
• Coordinate scheduled maintenance of equipment (air-conditioning, kitchen appliances, pest control, etc.).
• Manage petty cash, reimbursements, ledger updates, and expense verification.
• Prepare meeting materials, take minutes, and follow up on action items.
• Facilitate internal communication and cross-department collaboration to support smooth club operations.
2. Event Support
• Liaise with internal teams and designers to create event materials such as posters, banners, and invitations.
• Manage printing, quality inspection, and delivery of promotional materials.
• Purchase and maintain records of event-related supplies.
• Provide on-site event support, including venue setup, equipment checks, guest guidance, and overall coordination.
• Assist with member inquiries and conduct routine inspections to maintain service quality.
Requirements:
- Diploma or above in Business Administration, or related fields.
- Minimum 3 year of relevant working experience, preferably in administrative discipline.
- Proficient in Microsoft Office (Word, Excel, PowerPoint).
- Proficiency in English and Mandarin to facilitate daily communication with Mandarin-speaking partners and internal team members.
