JOB SUMMARY

Assist in overseeing hotel hygiene, sanitation, and food safety procedures to ensure compliance with regulatory standards and company policies. The role supports the implementation of hygiene programs across kitchens, food preparation areas, restaurants, and other operational departments to maintain a safe and hygienic environment for guests and employees.

Responsible for monitoring hygiene standards, conducting inspections, maintaining documentation, and supporting corrective actions where required. Also assists in promoting food safety awareness and training among employees.

Setting and monitoring hygiene standards and compliance targets in line with the company’s policies and regulatory requirements. Organizing hygiene audits and ensuring departmental compliance while supporting staff training and development in food safety and sanitation practices.

CANDIDATE PROFILE
Education and Experience

Minimum Diploma or Degree in Food Science, Food Safety, Environmental Health, Hospitality Management, or related discipline;

Minimum 3–5 years of working experience in hygiene, food safety, quality assurance, or similar capacity, preferably in the hotel or hospitality industry;

Certification in food safety management systems such as HACCP preferred;

Knowledge of local food safety regulations and hygiene standards;

Certified in Food Safety / Hygiene training is an advantage.

 CORE WORK ACTIVITIES

• Oversee hygiene and sanitation practices across kitchens, restaurants, food storage areas, and other food preparation facilities;
• Assist in developing, implementing, and maintaining departmental hygiene policies and food safety procedures in accordance with company standards and regulatory requirements;
• Conduct routine hygiene inspections and internal audits to ensure compliance with food safety regulations;
• Monitor food handling procedures, food storage temperatures, and sanitation practices to prevent contamination risks;
• Maintain accurate hygiene records including temperature logs, cleaning schedules, pest control reports, and audit documentation;
• Coordinate pest control activities and ensure proper waste management and sanitation standards are maintained;
• Provide hygiene and food safety training for employees to promote awareness and compliance with hygiene standards;
• Assist in investigating hygiene-related incidents, food safety complaints, or non-compliance issues and implement corrective actions;
• Support management during external inspections or audits conducted by regulatory authorities;
• Ensure compliance with company policies and procedures while maintaining high standards of cleanliness and food safety across the property.

• Provide secretariat support for meetings chaired by the Dean, including preparation of materials, drafting minutes and tracking follow up actions.

• Conduct research and benchmarking on trends within the Institute of Higher Learning (IHL) landscape and academic programmes at peer universities.

• Collect, consolidate and analyse data relating to academic programmes and institutional metrics to support leadership discussions and planning.

• Provide administrative coordination for the Dean’s grant applications, including tracking timelines, coordinating documentation and liaising with co applicants.

• Coordinate operational matters within the Dean’s Office and ensure alignment with university administrative policies and procedures.

• Support governance processes by maintaining proper documentation and facilitating coordination of matters routed through the Dean’s Office.

• Liaise with academic divisions, corporate services units and central administrative offices to facilitate implementation of initiatives and administrative matters.

• Coordinate institutional engagements and visits involving the Dean and external partners.

• Support school level initiatives such as Knowledge Management and administrative process improvement efforts.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

We are partnering with a prominent listed financial institution that sits at the heart of Singapore's capital markets. As part of a planned transition, they are seeking an experienced and highly professional Personal Assistant to provide dedicated executive support to a small team of senior leaders.

The Role

This is a high-trust, high-visibility position providing day-to-day executive support to three senior stakeholders, with the primary focus on the most senior principal. You will serve as the operational backbone for his schedule and communications — anticipating needs, managing priorities, and ensuring nothing falls through the cracks.

Key Responsibilities

• Manage full calendar and email access on behalf of the primary principal; proactively schedule all meetings, appointments and engagements without being prompted
• Coordinate meeting room bookings and logistics across multiple stakeholders
• Handle expense claims and reimbursements accurately and on time
• Provide light administrative support to two additional senior leaders
• Assist with personal tasks and errands as required
• Flag time-sensitive matters and ensure the principal is briefed and prepared at all times

What They Are Looking For

• At least 10 years of PA or executive secretarial experience, ideally supporting C-suite or MD-level principals in banking or financial services
• Polished, professional presence — someone who carries herself with quiet authority and good judgment
• Highly proactive: takes initiative, anticipates needs and acts without waiting to be asked
• Flexible in mindset — willing to assist beyond the conventional scope when the situation calls for it
• Stable career history; no frequent job changes
• Comfortable with personal tasks alongside professional duties
• No PowerPoint skills required; strong organisational and communication skills are essential

If you are a seasoned PA from the financial services sector looking for a long-term role where you can make yourself indispensable, we would love to hear from you.

Please send your updated resume to nicole@licoresources.com quoting reference number A09654.

Only shortlisted candidates will be notified.

Job Reference No: A05231EA Licence No.: 13C6733EA Registration No.: R1333454

Data provided is for recruitment purposes only.

THE NOMAD WAY

Hospitality is at the core of what we do and who we are. It’s more than just a job; it’s a path to a career in our industry. Many of us at NoMad have grown from within these walls and we pride ourselves on providing these opportunities. We thrive to achieve our vision to be a thriving hotel combining the best of New York hospitality with the Singaporean charm. Our values connect us; our behaviours guide us; and our non-negotiables drive us. Welcome to NoMad Singapore

OVERVIEW OF ROLE

The Personal Assistant to the General Manager provides comprehensive administrative and organisational support to the General Manager, ensuring the smooth and efficient operation of the executive office.

This role acts as a key coordination point between the General Manager and internal as well as external stakeholders, maintaining confidentiality, managing priorities and supporting day-to-day business activities. The Personal Assistant plays an important role in enabling the General Manager to focus on strategic and operational leadership while ensuring that administrative matters are handled with precision and discretion.

MAIN DUTIES & RESPONSIBILITIES

The main responsibilities of the Personal Assistant to the General Manager are summarised below; however the list is not exhaustive.

GENERAL DUTIES

• Provide full administrative support to the General Manager, including calendar management, meeting coordination and correspondence.

• Manage and prioritise the General Manager’s schedule, ensuring effective time management and alignment with business priorities.

• Coordinate meetings, prepare agendas, take minutes and follow up on action items.

• Handle incoming communications, including emails and calls, and respond or redirect as appropriate.

• Prepare reports, presentations and documents as required by the General Manager.

• Maintain organised records, files and documentation for the executive office.

• Support internal communication by coordinating information flow between departments and leadership.

• Undertake any other duties or tasks deemed reasonable by the General Manager.

COORDINATION & STAKEHOLDER MANAGEMENT

• Act as a liaison between the General Manager and department heads, ensuring clear communication and follow-up.

• Coordinate visits, meetings and engagements with external stakeholders, partners and corporate representatives.

• Manage confidential information with discretion and professionalism.

• Support coordination of executive-level projects and initiatives.

• Ensure timely follow-up on key business matters and deadlines.

ADMINISTRATION & REPORTING

• Assist in preparing business reports, summaries and presentations for internal and external meetings.

• Track key action items and ensure timely completion across departments.

• Support the preparation of operational and executive reports.

• Maintain accurate documentation and filing systems.

PRE-OPENING & PROJECT SUPPORT

• Support the General Manager in coordinating pre-opening activities and timelines.

• Assist with scheduling meetings and tracking progress of key pre-opening milestones.

• Coordinate communication between project teams and hotel departments.

• Support documentation and reporting related to pre-opening activities.

LEADERSHIP AND COLLABORATION

• Work closely with all departments to ensure smooth communication and coordination.

• Support a collaborative and professional working environment.

• Demonstrate flexibility and adaptability in supporting business needs.

• Uphold professionalism and confidentiality in all interactions.

GUEST EXPERIENCE & BRAND REPRESENTATION

• Represent the office of the General Manager with professionalism and discretion.

• Ensure all interactions reflect the values and service philosophy of NoMad.

• Maintain a high standard of communication and presentation in all correspondence.

• Support the overall guest experience through efficient coordination and communication.

EXPECTATIONS:

The Personal Assistant to the General Manager is expected to:

• Always maintain a consistently professional demeanor.

• Represent NoMad positively in all interactions with internal and external stakeholders.

• Always adhere to company policies and procedures, including confidentiality and data protection standards.

• Demonstrate strong organisational and time management skills.

• Foster clear and effective communication across all levels of the organisation.

• Exhibit discretion, integrity and reliability in handling sensitive information.

• Champion company values and foster a collaborative and respectful working culture.

QUALIFICATIONS

• Diploma or Degree in Business Administration, Hospitality Management or a related field.

• Minimum 3–5 years of experience in an administrative or executive support role, preferably within hospitality or a service-oriented environment.

• Strong organisational, multitasking and time management skills.

• Excellent written and verbal communication abilities.

• Proficiency in Microsoft Office and administrative systems.

• High level of discretion and ability to handle confidential information.

• Strong interpersonal skills and ability to work with senior stakeholders.

• Ability to work in a fast-paced and dynamic environment.