Total 98 operations engineer job vacancies in Administrative / Clerical category in The Philippines

• Check and verify Proof of Deliveries (PODs)

• Daily recording and updating of operational documents

• File, organize, and maintain physical and digital records

• Support billing, invoicing, and audit requirements

• Assist operations with administrative tasks

SENIOR DESIGN ENGINEER C&S (LTA project experience is a MUST)

Are you an experienced Senior Design Engineer looking to take on a pivotal role in major infrastructure developments? Join a dynamic team delivering complex LTA and civil infrastructure projects, where your expertise will directly contribute to shaping sustainable and future-ready urban environments.

Our client is a reputable leader in engineering and construction, known for delivering high-quality infrastructure solutions across transportation and civil sectors.

KEY RESPONSIBILITIES:

• Lead and review engineering design deliverables in accordance with LTA standards, contract requirements, and project specifications
• Coordinate multidisciplinary design interfaces (C&S, Geotechnical, Traffic, Utilities, Drainage, etc.)
• Prepare and manage design schedules, ensuring alignment with construction timelines
• Oversee design development from conceptual to detailed design stages
• Ensure compliance with local authority regulations, codes of practice, and LTA submission requirements
• Manage and coordinate submissions to LTA and other relevant authorities for approval
• Conduct design reviews, risk assessments, and value engineering exercises
• Liaise closely with Project Managers, Consultants, Contractors, and Authorities
• Identify and resolve design issues, discrepancies, and clashes through coordination meetings
• Support tender and procurement processes, including technical evaluations
• Supervise and mentor junior engineers and design coordinators
• Ensure proper documentation control, drawing management, and revision tracking
• Monitor design progress, resources, and man-hours to maintain efficiency
• Provide technical support during construction, including site inspections and design clarifications
• Ensure constructability, safety, and sustainability considerations are integrated into design

SKILLS AND EXPERIENCE REQUIRED

• Degree in Civil Engineering or equivalent
• Minimum 8–12 years of relevant experience in civil infrastructure projects
• Mandatory experience in LTA projects (e.g., roads, MRT, tunnels, bridges, drainage, utilities)
• Strong knowledge of Singapore codes, LTA standards, and submission procedures
• Proficient in engineering software (e.g., AutoCAD, Civil 3D, MicroStation, BIM tools)
• Experience in design coordination and multidisciplinary interface management
• Strong understanding of construction methodologies and sequencing
• Ability to work in a fast-paced, deadline-driven environment
• Excellent communication and stakeholder management skills
• Familiarity with BIM processes and digital design coordination tools is an advantage

HOW TO APPLY

Must Indicate:

• Detailed resume
• Availability or Notice Period to serve,
• Reason for Leaving,
• Current and Expected Salary

For the exceptional position offered, please click apply and attention to:

Babs Khanduja – babs@phoenix-recruit.com Dial: +65 64634941

I can provide an up-to-date market appraisal on current jobs and associated salaries. Contact me for a confidential discussion.

Refer a friend or colleague to Phoenix Recruitment today. If we place them into a job, you will receive SGD $588

*Contact your Consultant for full terms

MOM Registered Employment Agency: 20C0113 Employment Agency Personnel Registration No.: R1100441

Role Summary

We are looking for a versatile and proactive professional to be the backbone of our Singapore office. You will manage vendor relationships, corporate hospitality, and office culture details, anticipating needs and solving problems independently to ensure a seamless work environment.

Responsibilities

• Act as the primary liaison with building management and external service providers to maintain office facilities efficiently
• Source, evaluate, and negotiate vendor contracts to optimize costs and service quality
• Oversee procurement and inventory management of office stationery, pantry items, and general supplies
• Coordinate business travel arrangements including flights, hotels, and local transport for executives and visiting colleagues
• Facilitate corporate hosting by managing dining reservations, event space bookings, and guest itineraries
• Plan and execute internal events such as team-building activities, festive celebrations (e.g., Chinese New Year, Christmas), and the annual company dinner
• Develop initiatives to enhance workplace culture and boost employee morale aligned with company values
• Manage government correspondence and ensure timely renewal of office licenses and insurances for regulatory compliance
• Handle petty cash, verify administrative invoices, and support Finance with monthly expense reporting
• Serve as the primary contact for all office-related requests and emergency facility issues, providing prompt problem resolution

Required competencies and certifications

• Minimum 3-5 years of experience in office management or corporate administration within Singapore
• Proficient in English and Mandarin to effectively liaise with local vendors and Mandarin-speaking stakeholders
• Knowledgeable of Singapore’s Workplace Safety and Health (WSH) guidelines and local business practices
• Strong communication and negotiation skills with attention to detail
• Demonstrates a proactive, can-do attitude with the ability to multitask and prioritize in a fast-paced environment

Admin Executive (Operations)

Company Overview

AETOS Holdings Pte Ltd, part of the Surbana Jurong Group, delivers integrated safety and security solutions to government agencies and commercial clients. With over 50 years of experience rooted in Singapore’s Auxiliary Police Forces, AETOS protects critical assets across maritime, aviation, and infrastructure domains.

Job Summary

We are seeking a proactive and detail-oriented Executive, Operations & Administration to support operational excellence within a dynamic security environment. This role goes beyond administrative coordination to include process optimisation, stakeholder management, and operational readiness, making it ideal for individuals with experience or interest in security operations.

Key Responsibilities

• Operational Coordination & Stakeholder Management
  Act as a key liaison between Operations, internal departments, and external stakeholders to ensure seamless execution of daily activities and projects
• Inventory & Asset Management
  Oversee the lifecycle of operational equipment and assets, including tracking, replenishment, and disposal, ensuring operational readiness and compliance
• Procurement & Logistics Oversight
  Manage purchase requests, monitor delivery timelines, and coordinate issuance of logistics and operational supplies to support frontline operations
• Training & Capability Development
  Coordinate training registrations, scheduling, and logistics, supporting workforce readiness including PRD-related training where applicable
• Reporting & Compliance
  Consolidate and submit operational reports to Finance and HR, ensuring accuracy, timeliness, and compliance with organisational and regulatory standards
• Records & Audit Management
  Maintain comprehensive and accurate records across inventory, procurement, training, personnel, and clearances to support audit and inspection requirements
• Claims & Time Management Administration
  Review and process transport claims and time sheets to ensure accurate reimbursement and attendance tracking
• Continuous Improvement
  Identify opportunities to streamline processes, improve operational efficiency, and enhance administrative workflows
• Ad-hoc Support
  Support operational initiatives and projects as assigned, contributing to overall team effectiveness

Requirements

• Diploma or Degree in Business Administration or a related discipline
• Minimum 3 years of relevant experience in operations, administration, or coordination roles
• Exposure to or understanding of the private security industry; experience in PRD or uniformed services will be an advantage
• Familiarity with ISO standards and SAP systems is preferred
• Strong organisational and multitasking abilities, with attention to detail
• Proficient in Microsoft Office, especially Excel for reporting and tracking
• Effective communication and stakeholder management skills
• Able to work independently in a fast-paced, operations-driven environment
• Positive attitude with a willingness to learn and adapt

Why Join Us

• Be part of mission-critical operations supporting national infrastructure and safety
• Gain exposure to security operations
• Work alongside experienced professionals in a structured and disciplined setting
• Opportunities to grow within a leading integrated security solutions provider

Admin Executive (Operations)

Company Overview

AETOS Holdings Pte Ltd, part of the Surbana Jurong Group, delivers integrated safety and security solutions to government agencies and commercial clients. With over 50 years of experience rooted in Singapore’s Auxiliary Police Forces, AETOS protects critical assets across maritime, aviation, and infrastructure domains.

Job Summary

We are seeking a proactive and detail-oriented Executive, Operations & Administration to support operational excellence within a dynamic security environment. This role goes beyond administrative coordination to include process optimisation, stakeholder management, and operational readiness, making it ideal for individuals with experience or interest in security operations.

Key Responsibilities

• Operational Coordination & Stakeholder Management
  Act as a key liaison between Operations, internal departments, and external stakeholders to ensure seamless execution of daily activities and projects
• Inventory & Asset Management
  Oversee the lifecycle of operational equipment and assets, including tracking, replenishment, and disposal, ensuring operational readiness and compliance
• Procurement & Logistics Oversight
  Manage purchase requests, monitor delivery timelines, and coordinate issuance of logistics and operational supplies to support frontline operations
• Training & Capability Development
  Coordinate training registrations, scheduling, and logistics, supporting workforce readiness including PRD-related training where applicable
• Reporting & Compliance
  Consolidate and submit operational reports to Finance and HR, ensuring accuracy, timeliness, and compliance with organisational and regulatory standards
• Records & Audit Management
  Maintain comprehensive and accurate records across inventory, procurement, training, personnel, and clearances to support audit and inspection requirements
• Claims & Time Management Administration
  Review and process transport claims and time sheets to ensure accurate reimbursement and attendance tracking
• Continuous Improvement
  Identify opportunities to streamline processes, improve operational efficiency, and enhance administrative workflows
• Ad-hoc Support
  Support operational initiatives and projects as assigned, contributing to overall team effectiveness

Requirements

• Diploma or Degree in Business Administration or a related discipline
• Minimum 3 years of relevant experience in operations, administration, or coordination roles
• Exposure to or understanding of the private security industry; experience in PRD or uniformed services will be an advantage
• Familiarity with ISO standards and SAP systems is preferred
• Strong organisational and multitasking abilities, with attention to detail
• Proficient in Microsoft Office, especially Excel for reporting and tracking
• Effective communication and stakeholder management skills
• Able to work independently in a fast-paced, operations-driven environment
• Positive attitude with a willingness to learn and adapt

Why Join Us

• Be part of mission-critical operations supporting national infrastructure and safety
• Gain exposure to security operations
• Work alongside experienced professionals in a structured and disciplined setting
• Opportunities to grow within a leading integrated security solutions provider

Administrative Assistant (Marine Operations)
Working hours : Monday to Friday (830AM - 530PM), Alt Saturday (830AM-12PM)
Working location: Pioneer (Transport provided in Jurong)
Salary: $1900 -$2100

Job Description:

• Email enquires, preparation of quotations, billing advice, consolidation of operations document
• Maintain communication and relationships with crew
• Verify qualifications and certificates of potential and/or newly recruited crew (STCW, Manning Licence)
• Support deployment schedule planning and update crew manifests, according to crew availability
• Support vessel manning by identifying seafarers who are qualified, experienced and medically fit, in accordance to current regulations and best practices
• Ensure day-to-day administrative tasks
• Assist in the preparation of monthly ISO Objectives and its designated vessels
• Perform reception duty and office routines as assigned from time-to-time
• Follow-up with Client's emails

Qualifications:

• At least GCE 'O' Level / Higher Nitec (Business Management)
• Minimum 2 years of relevant working experience
• Marine Industry is a plus
• Knowledge of MS Office, UBS software – Inventory Control management, accounting, Netiquette

✅Interested personnel kindly send your CV to WhatsApp: https://wa.me/65 88567364(Ethan)

Han Meng Zhuo | Reg No: R25138931

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Job Description

• Provide administrative support to daily operations work
• Administer Order Processing duties, including data entry and updating of records to system
• Assist in the planning and scheduling of measurement and installation works based on existing procedures and customer requirements
• Coordinate with relevant Departments in daily deployment of trucks and drivers
• Assist in Vehicle Scheduling
• Prepare drawings with/without using CAD software
• Coordinate between different departments and sub-contractors to ensure order fulfilment and proper documentation and billing
• Prepare full of documents including costing before passing over to other departments for processing
• Perform verification of sub-contractor billings
• Handle office administrative work like filing and scanning
• All other job duties as assigned

Job Requirements

• Possess at least a secondary school GCE “O” level or Diploma equivalent
• At least 1 – 2 year(s) of working experience in admin co-ordination
• Able to work independently under minimum supervision
• Able to work in a fast-paced environment with deadlines
• Proficient in Microsoft Office (Excel, Outlook) and Google Sheets
• Comfortable with Numbers and Technical Drawings
• Familiarity with Singapore roads will be an advantage

Working Hours

Monday to Friday
Office Hours

Employment Type

Contract (6 Months)

Job Summary

Provide administrative and operational support to the department, ensuring smooth coordination of clinical and operational activities within a fast-paced healthcare environment.

Job Responsibilities

• Support onboarding and administrative processes for new staff and medical officers
• Assist in tracking and managing medical reports and related documentation
• Manage clinical administrative matters such as claims, leave, and roster coordination
• Support audits and ensure proper documentation compliance
• Maintain and update department intranet and internal resources
• Assist in data collation, reporting, and preparation of presentations
• Support departmental communications and coordination activities
• Monitor and ensure adequate stock for daily operational needs
• Perform general administrative duties and support department initiatives

Requirements

• Min GCE ‘A’ Level, Diploma or equivalent qualification

All qualified applicants, please click “ APPLY NOW”

Or you may send in your resume to:

Whatsapp: https://wa.me/+6597430026  

Email : kimlow@recruitexpress.com.sg

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Corporate secretary executive 

Location: Marymount
Working Days: Mon-Fri , 5 days
Working hours : 9am to 6pm
Salary: $2500 - $3000 

Job Description

• To provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers)
• Handling submission of ACRA & IRAS transactions
• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
• Ensure that secretarial files and statutory records are properly updated and maintained
• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
• Any other corporate and ad-hoc jobs as required

Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law
• Prior relevant corporate secretarial experience will be an advantage

✅Interested personnel kindly send your CV to WhatsApp: https://wa.me/65 88567364(Ethan)

Han Meng Zhuo | Reg No: R25138931

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Company Overview

We specialise in corporate secretarial services, company incorporation, GST, accounting/bookkeeping, tax compliance, and payroll. We serve local SMEs and professionals, bridging government agencies and businesses while keeping client information confidential.

Job Summary

Support customer onboarding and administrative operations by coordinating with teams, managing communications, and maintaining accurate accounting records to ensure smooth office and client service functions.

Responsibilities

• Coordinate with new customers to facilitate a smooth onboarding process and address their initial needs
• Collaborate with department leaders and individual contributors to complete routine administrative tasks efficiently
• Verify and update accounting documents and company system records to maintain accurate financial data
• Welcome visitors, clients, and employees professionally to create a positive first impression
• Manage incoming calls by screening and directing them to the appropriate personnel promptly
• Sort and prepare incoming and outgoing mail and packages to ensure timely delivery
• Assist with filing, scanning, and photocopying to support document management
• Perform additional administrative duties as assigned to support office operations

• Arranging for site survey
• Call up/source of supplier to deal with good pricing in goods & etc
• Prepare claim, progression, submission such as air-con's warranty & etc
• Po/Do/ Sales invoice preparation/filing
• Schedule/ fulfill the aircon & project's timing & deadlines.
• Arranging manpowers at jobsite daily with staffs/ management
• Handle/follow up on complains and after-completion services
• Updating daily and following/filing up of paper work of projects
• Raise PO/Issuing Invoice/Reminders of Payments etc
• Prepare/Update sales report, expenses report
• Assist in project team/ technician support
• Assistance in preparation of tender, quotation in related of contracts/job
• Any other duties assigned by Operation Manager

Job Description

• Provide administrative support to daily operations work
• Administer Order Processing duties, including data entry and updating of records to system
• Assist in the planning and scheduling of measurement and installation works based on existing procedures and customer requirements
• Coordinate with relevant Departments in daily deployment of trucks and drivers
• Assist in Vehicle Scheduling
• Prepare drawings with/without using CAD software
• Coordinate between different departments and sub-contractors to ensure order fulfilment and proper documentation and billing
• Prepare full of documents including costing before passing over to other departments for processing
• Perform verification of sub-contractor billings
• Handle office administrative work like filing and scanning
• All other job duties as assigned

Job Requirements

• Possess at least a secondary school GCE “O” level or Diploma equivalent
• At least 1 – 2 year(s) of working experience in admin co-ordination
• Able to work independently under minimum supervision
• Able to work in a fast-paced environment with deadlines
• Proficient in Microsoft Office (Excel, Outlook) and Google Sheets
• Comfortable with Numbers and Technical Drawings
• Familiarity with Singapore roads will be an advantage

Job Description
Support Finance, Risk & Compliance functions by providing administrative, coordination, and operational support to senior stakeholders.

Key Responsibilities

• Coordinate monthly meetings and prepare reports for Finance and Risk & Compliance teams
• Track and update sales pipeline and revenue data in Salesforce
• Manage calendars, schedule meetings, and handle logistics
• Process timesheets, expenses, and visitor arrangements
• Organize team meetings and support client events (e.g., workshops, roundtables)

Requirements

• Diploma/Degree in Business Administration, Finance, or related field
• 2–5 years of relevant administrative or coordination experience
• Strong organizational and communication skills
• Proficient in Microsoft Office applications
• Familiarity with CRM tools (e.g., Salesforce) is an advantage

WhatsApp: +65 90820021 (Kyler)
Email: kylergan.supreme@gmail.com

Working hours : Monday to Friday (830AM - 530PM), Alt Saturday (830AM-12PM)
Working location: Pioneer Sector, Singapore (Transport provided in Jurong)
Salary: $1900 -$2100

Job Description:

• Email enquires, preparation of quotations, billing advice, consolidation of operations document
• Maintain communication and relationships with crew
• Verify qualifications and certificates of potential and/or newly recruited crew (STCW, Manning Licence)
• Support deployment schedule planning and update crew manifests, according to crew availability
• Support vessel manning by identifying seafarers who are qualified, experienced and medically fit, in accordance to current regulations and best practices
• Ensure day-to-day administrative tasks
• Assist in the preparation of monthly ISO Objectives and its designated vessels
• Perform reception duty and office routines as assigned from time-to-time
• Follow-up with Client's emails

Qualifications:

• At least GCE 'O' Level / Higher Nitec (Business Management)
• Minimum 2 years of relevant working experience
• Marine Industry is a plus
• Knowledge of MS Office, UBS software – Inventory Control management, accounting, Netiquette

The Supreme HR Advisory Pte. Ltd | 14C7279
Gan Kai Le | R23112683

• Administrative Assistant (Marine Operations)
• Working hours : Monday to Friday (830AM - 530PM), Alt Saturday (830AM-12PM)
• Working location: Pioneer (Transport provided in Jurong)
• Salary: $1900 -$2100

Job Description:

• Email enquires, preparation of quotations, billing advice, consolidation of operations document
• Maintain communication and relationships with crew
• Verify qualifications and certificates of potential and/or newly recruited crew (STCW, Manning Licence)
• Support deployment schedule planning and update crew manifests, according to crew availability
• Support vessel manning by identifying seafarers who are qualified, experienced and medically fit, in accordance to current regulations and best practices
• Ensure day-to-day administrative tasks
• Assist in the preparation of monthly ISO Objectives and its designated vessels
• Perform reception duty and office routines as assigned from time-to-time
• Follow-up with Client's emails

Qualifications:

• At least GCE 'O' Level / Higher Nitec (Business Management)
• Minimum 2 years of relevant working experience
• Marine Industry is a plus
• Knowledge of MS Office, UBS software – Inventory Control management, accounting, Netiquette

‼️欢迎Whatapps申请 , 发简历 (Apply via WA , Send in Resume)

Interested applicants can also send your resume to WA:+65 83472904 (Mr Samuel) and allow our Consultant to match you with our Clients.

No Charges will be incurred by Candidates for any service rendered.

Samuel Siaw

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Reg No: R2412474