Total 44 Senior Executive operations engineer job vacancies in Administrative / Clerical category in The Philippines

We are sourcing on behalf of a reputable landscape and construction company that is expanding its team and looking for a highly competent, proactive, and independent Admin cum HR cum Finance Executive.

In this role, you will play a vital part in ensuring daily operations run smoothly, making a meaningful impact on project delivery and overall business success by overseeing administrative functions, supporting HR and payroll processes, managing financial documentation, maintaining well-organised digital and physical records, and coordinating scheduling and operational activities across multiple projects.

Key Responsibilities:

1. Administrative Functions

• Oversee daily office operations and ensure smooth administrative workflow.
• Manage documentation, filing systems (physical & digital), and company records.
• Handle correspondence, email drafting, and communication with clients, vendors, and authorities.
• Prepare reports, contracts, quotations, and official letters professionally.
• Liaise with external stakeholders (banks, auditors, government agencies, suppliers, etc.).
• Maintain office supplies, equipment, and general office management.

2. Human Resource Functions

• Handle full-spectrum HR duties including recruitment, onboarding, and offboarding.
• Coordinate job postings, candidate screening, interviews, and hiring processes.
• Manage employee records, contracts, and HR documentation.
• Process payroll, leave management, and employee claims.
• Ensure compliance with Singapore labor laws and MOM regulations.
• Handle work pass applications, renewals, and cancellations (WP, S Pass, EP).
• Liaise with government agencies (MOM, CPF Board, IRAS).
• Draft HR letters, policies, and internal communications professionally

3. Finance & Accounts Functions

• Handle Accounts Payable (AP) and Accounts Receivable (AR).
• Prepare invoices, receipts, and payment tracking.
• Perform bank reconciliation and maintain financial records.
• Assist with monthly financial reports and cash flow tracking.
• Liaise with external accountants, auditors, and tax agents.
• Ensure compliance with IRAS and statutory requirements.
• Monitor company expenses and support budgeting processes.

Requirements:

Core Competencies

• Strong working knowledge across Admin, HR, and Finance functions.
• Ability to work independently with minimal supervision.
• Highly resourceful and solution-oriented.
• Strong attention to detail and organizational skills.
• Professional communication and writing skills.

Experience & Qualifications

• Minimum 3–5 years of relevant experience in a similar multi-functional role.
• Prior experience in SME environment preferred (construction industry advantageous).
• Familiar with Singapore compliance requirements (MOM, CPF, IRAS, ACRA).
• Experience handling work passes, payroll, and basic accounting is essential.
• Diploma/Degree in Business Administration, HR, Accounting, or related field.

Language Requirement

• Fluent in English (spoken & written).
• Proficiency in Mandarin is required to communicate effectively with Mandarin-speaking clients, workers, and stakeholders.

Personal Attributes

• Responsible, reliable, and accountable.
• Proactive and able to take initiative.
• Strong problem-solving mindset.
• Professional attitude with high standards of work quality.
• Able to handle pressure and multitask effectively.

If you are a proactive and capable professional seeking a stable and rewarding opportunity in a dynamic environment, we invite you to apply and be part of our growing team!

Executive & Administrative Support 

• Manage the Director’s calendar, meetings, reservations, and appointments effectively to ensure priorities are met. 

• Coordinate logistics for internal and external meetings, including venue booking, technology set-up, agenda preparation, and minute-taking. 

• Prepare briefing notes, presentations, research materials, and reports. 

• Handle email and correspondence professionally on behalf of the Director. 

• Organize travel arrangements such as flights, accommodation, itineraries, and contingency planning. 

• Maintain organized filing systems (physical and electronic) for ease of retrieval, ensuring accuracy and absolute confidentiality. 

• Track projects, deadlines, and follow-ups, ensuring action items are completed promptly. 

• Collaborate with cross-functional departments to coordinate office operations, team events, and board meetings. 

Personal Support 

• Provide ad-hoc support for professional or personal matters as needed. 

• Assist with special projects or initiatives delegated by the director. 

• Assist the Director in monitoring corporate-related protocols and action plans across each team. 

• Assist the Director in addressing and resolving HR-related issues as they arise. 

• Handle confidential and sensitive information with integrity 

• Anticipate the director’s needs to ensure smooth day-to-day operations. 

Stakeholder Management & Operational Coordination 

• Monitor and report on the implementation of new SOPs across various departments (e.g., Accounting, Tax, Corporate Secretarial teams) to ensure continuous operational improvements. 

• Track managers' assigned tasks, goals, and KPIs, providing regular updates and visibility to the Director. 

• Proactively follow up and send tactful reminders to team managers to encourage execution and ensure timely achievement when delays occur. 

• Act as a professional primary point of contact for internal and external stakeholders, coordinating tasks across teams and vendors to maintain effective communication. 

• Act as a professional point of contact for internal and external stakeholders and liaise with internal teams and external stakeholders to maintain effective communication.  

Requirements:

• Minimum 5 years of experience in a Personal Assistant role supporting senior management or C-suite executives. 

• Excellent written and verbal communication skills in Japanese & English/additional languages are a plus. Proficient in Microsoft Office Suite ( Teams, Word, Excel, PowerPoint, Outlook) and productivity tools. 

• High degree of discretion, professionalism, and integrity. 

• Flexibility to manage urgent tasks beyond office hours when necessary 

• Highly adaptable and versatile in a fast-paced and high-growth environment 

• Strong organizational, time management, and multitasking skills 

• Strong sense of ownership, accountability and responsibility 

• Proactive, resourceful with a solutions-oriented mindset 

• Proficient in calendar, meeting tools (e.g., Google Calendar, Zoom, Teams), travel booking platforms and expense systems 

Job Description

• Provide administrative support to daily operations work
• Administer Order Processing duties, including data entry and updating of records to system
• Assist in the planning and scheduling of measurement and installation works based on existing procedures and customer requirements
• Coordinate with relevant Departments in daily deployment of trucks and drivers
• Assist in Vehicle Scheduling
• Prepare drawings with/without using CAD software
• Coordinate between different departments and sub-contractors to ensure order fulfilment and proper documentation and billing
• Prepare full of documents including costing before passing over to other departments for processing
• Perform verification of sub-contractor billings
• Handle office administrative work like filing and scanning
• All other job duties as assigned

Job Requirements

• Possess at least a secondary school GCE “O” level or Diploma equivalent
• At least 1 – 2 year(s) of working experience in admin co-ordination
• Able to work independently under minimum supervision
• Able to work in a fast-paced environment with deadlines
• Proficient in Microsoft Office (Excel, Outlook) and Google Sheets
• Comfortable with Numbers and Technical Drawings
• Familiarity with Singapore roads will be an advantage

Be at the heart of operations in a dynamic environment where organization, precision, and initiative make a real impact. This role offers the opportunity to support leadership, drive administrative excellence, and contribute to meaningful projects and events.

Key Responsibilities

• Manage and coordinate day-to-day administrative and office operations
• Develop and streamline office processes, systems, and workflows
• Act as a key point of contact for internal and external stakeholders
• Prepare and review reports, correspondence, and presentation materials
• Support budgeting processes, track expenditures, and reconcile financial records
• Coordinate meetings, appointments, and travel arrangements seamlessly
• Organize events such as seminars, conferences, and corporate functions
• Oversee documentation, editing, and proofreading for accuracy and quality
• Compile, analyze, and summarize data for reporting purposes
• Supervise and guide support staff where required
• Handle enquiries, manage communications, and ensure smooth information flow

Requirements

• Diploma qualification with at least 3 years of relevant experience
• Strong communication and interpersonal skills
• Meticulous, organized, and comfortable working with data and figures
• Proficient in Microsoft Office applications

Interested applicants, please send your updated resume to leonleong@recruitexpress.com.sg (Subject: Executive Assistant - Leon)

Leon Leong De Cong
EA Personnel No: R1551708
Recruit Express Pte Ltd
EA License No: 99C4599

About MIJ Hub:

My Inspiring Journey Hub (MIJ Hub) is a leading and rapidly growing private school and non-profit organisation (NPO) dedicated to transforming the lives of individuals aged 4 to 40 with diverse learning needs. Through our comprehensive educational programs, vocational training, and community integration initiatives, we have been creating positive change locally for over 13 years. Our mission is to be the ultimate one-stop centre for the special needs community in the region.

At MIJ Hub, we are pioneers in innovation. By managing multiple for-profit ventures, including a food and beverage (F&B) arm, we generate sustainable income streams that allow us to provide subsidies, ensuring parents and students have access to affordable, high-quality education. Join MIJ Hub and become part of a vibrant, dynamic team committed to driving financial sustainability, fostering inclusivity, and expanding our reach to make a real difference in the community.

About the Admin & Operation Executive Role 

About the Role:
As an Admin Executive, you’ll play a key role in keeping daily operations running smoothly while supporting a collaborative team. You’ll gain exposure across administrative, operations, finance, and coordination, enrollment and facilities coordination, allowing you to build well-rounded skills in a dynamic, fast-paced environment.

If you’re organised, proactive, and enjoy creating structure and efficiency, this role offers a great platform to grow and make a meaningful impact.

Key Responsibilities 

• Executes day-to-day administrative and operational support duties, ensuring smooth coordination, accurate records, and timely follow-up across assigned functions. 

• Manages first-line enquiries through calls, WhatsApp, email, walk-ins, or other channels; provides accurate information, routes matters appropriately, and follows up where needed. 

• Supports day-to-day enrolment administration, including form processing, document collection, scheduling, follow-up, data entry, and updating enrolment trackers. 

• Maintains records, prepares forms, letters, files, and updates databases, trackers, and administrative documentation accurately and on time. 

• Prepares finance-related documents, issues invoices or receipts where applicable, follows up on outstanding documents or payments, and updates finance trackers. 

• Logs facilities issues, reports maintenance matters, follows up on routine requests, and supports the coordination of repairs, servicing, and replenishment. Entire centre including toilets, staffroom, marketing room, AC room, Kitchen, meeting room 

• Tracks stock levels for office or operational use, prepares purchase requests, receives supplies, and updates inventory or replenishment records. 

• Supports event preparation and execution, including registrations, logistics coordination, materials preparation, scheduling, venue setup support, and post-event administration. 

• Maintains compliance files, prepares supporting documents, updates checklists and trackers, and follows up on outstanding documentation required for audits or reviews. Only look at SGEnable and other audit related 

• Supports daily readiness checks, prepares or updates checklists, flags issues affecting readiness, and follows up on routine matters relating to site operations.Looking at aircon, centre overall cleanliness, repairs on centre level 

• Assists in coordinating appointments, servicing schedules, quotations, routine follow-ups, and document collection from vendors. 

• Supports communication and follow-up with departments for day-to-day administrative and operational matters as assigned. 

• Carries out assigned processes according to SOPs and flags issues, delays, or discrepancies for review. 

• Updates trackers, prepares basic summaries, flags urgent issues, and escalates exceptions or unresolved matters to the senior role. 

• Supports the senior role, carries out assigned responsibilities, and provides timely updates on work progress and issues. 

Requirements

• Minimum Diploma qualification

• At least 1 year of relevant experience

• Proficient in Microsoft Excel (important), Word, and PowerPoint

• Strong spoken and written English (important, as the role involves handling parent enquiries)

• Organized, responsible, and detail-oriented

• Able to work in a face paced environment 

• Meticulous 

• Willing to learn and understand MIJ Hub’s operations and services

About the Role

We are seeking a detail-oriented and proactive Admin Executive (Purchasing & Logistics Operations) to support our procurement, logistics, and supply chain functions. This role is ideal for someone with hands-on experience in purchasing and import/export coordination, who thrives in a fast-paced operational environment and enjoys working with both internal teams and international partners.

Job Responsibilities

Job Summary

We are looking for a reliable and detail-oriented Office Admin & Operations Executive to support our daily business operations. This role focuses primarily on administrative functions and coordination work to ensure smooth and efficient operations. You will work closely with management to maintain accuracy, organisation, and timely execution of tasks across the business.

Responsibilities

• Organise and maintain digital and physical filing systems to ensure easy retrieval of documents
• Prepare invoices and track payments to support financial record accuracy
• Assist with basic accounting records and perform simple reconciliations for financial clarity
• Manage claims submission and follow up on documentation to ensure timely processing
• Support Work Pass application processes by preparing and managing related documentation
• Liaise with internal teams and external partners to coordinate administrative processes
• Respond professionally to emails and phone enquiries to maintain effective communication
• Follow up on pending tasks to ensure timely completion and operational continuity
• Support day-to-day operational coordination to facilitate smooth business functions
• Assist management in executing processes accurately and consistently
• Maintain accuracy and consistency in administrative workflows to uphold quality standards

Preferred competencies and qualifications

• Experience in office administration, operations, or coordination roles
• Familiarity with email, spreadsheets, and basic office systems
• Good written and verbal communication skills
• Experience with invoicing, claims, or documentation work
• Prior experience with Work Pass applications
• Minimum 1–3 years of relevant experience

Other Information

Working Arrangement

• Work Type: Full-time (On-site)
• Working Hours: Monday to Friday, 9:00 AM – 6:00 PM
• Work Location: Jalan Besar/Bugis area

Salary & Compensation

• SGD 2,600 – 3,600/month (depending on experience & capability)
• This range aligns with current market benchmarks for admin-focused roles in Singapore, considering responsibilities and scope of work

Why Join Us

• Stable 5-day work week (9–6)
• Clear and structured role with defined responsibilities
• Exposure to real business operations
• Opportunity to grow within administrative and operations functions
• Work closely with management in a dynamic environment

Job Description

• Provide administrative support to daily operations work
• Administer Order Processing duties, including data entry and updating of records to system
• Assist in the planning and scheduling of measurement and installation works based on existing procedures and customer requirements
• Coordinate with relevant Departments in daily deployment of trucks and drivers
• Assist in Vehicle Scheduling
• Prepare drawings with/without using CAD software
• Coordinate between different departments and sub-contractors to ensure order fulfilment and proper documentation and billing
• Prepare full of documents including costing before passing over to other departments for processing
• Perform verification of sub-contractor billings
• Handle office administrative work like filing and scanning
• All other job duties as assigned

Job Requirements

• Possess at least a secondary school GCE “O” level or Diploma equivalent
• At least 1 – 2 year(s) of working experience in admin co-ordination
• Able to work independently under minimum supervision
• Able to work in a fast-paced environment with deadlines
• Proficient in Microsoft Office (Excel, Outlook) and Google Sheets
• Comfortable with Numbers and Technical Drawings
• Familiarity with Singapore roads will be an advantage

Key Responsibilities

• Provide administrative and operational support to ensure smooth daily operations of the unit.
• Coordinate and support events, workshops, and meetings, including logistics and post-event follow-ups.
• Liaise with vendors, speakers, and internal stakeholders to facilitate programme and event delivery.
• Assist with procurement processes, including purchase requisitions, vendor coordination, and payment processing.
• Support billing, budget tracking, and grant administration while ensuring compliance with financial policies.
• Maintain records for gifts and donations and assist with reporting requirements.
• Provide secretariat and administrative support for programmes, meetings, and other centre initiatives.

Requirements

• Bachelor’s degree in a relevant discipline with at least 3 years of administrative or coordination experience.
• Strong organisational and communication skills with the ability to manage multiple stakeholders.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Detail-oriented, proactive, and able to handle confidential information with discretion.
• Able to work independently in a fast-paced and dynamic environment.

Attention to: Debbie Tan (debbie.tan@elitez.asia)

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Elitez Pte Ltd | EA Licence: 16C8004| Debbie TAN | Registrations No: R26159853

Key Responsibilities

• Support the Head of Operations in daily operational and administrative matters
• Coordinate with internal teams (Operations, Sales & Marketing) for project execution
• Process customer purchase orders, delivery orders, and return documentation
• Arrange equipment testing, maintenance, and handle customer inquiries or issues promptly
• Prepare tax invoices, progress claims, and statements of accounts
• Follow up on receivables and ensure timely closure of project accounts
• Liaise with vendors, verify invoices against completed work, and coordinate with Accounts for payment processing
• Perform asset, inventory, and financial reconciliations; generate monthly management reports
• Utilize ERP systems for daily operations and support system improvements
• Ensure compliance with company policies, regulatory requirements, and ISO standards
• Maintain proper documentation for accounting and ISO audits
• Handle ad-hoc duties as assigned

Requirements

• Diploma or equivalent qualification
• Proficient in Microsoft Office applications
• Strong organizational, communication, and multitasking skills
• Able to work independently and meet tight deadlines
• Team player with strong sense of responsibility and initiative
• Experience with ERP systems and/or construction industry is an advantage

Working Hours & Benefits

• 5 days work week
• Mon–Thu: 8:00am – 5:30pm
• Fri: 8:00am – 4:30pm
• Company transport provided

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

By submitting your resume, you acknowledge and consent to the collection, use, and disclosure of your personal data for recruitment purposes, including evaluating your application and contacting you for relevant job opportunities.

Summit Talent Pte Ltd
EA License No: 23C1875

Job Title

Executive Assistant (Healthcare Operations)

Key Responsibilities

• Manage onboarding and administrative matters for medical staff
• Coordinate and track medical reports and documentation
• Support rostering, claims, and departmental administration
• Assist in audits, reporting, and data tracking
• Prepare reports, presentations, and correspondence
• Manage department intranet and internal communications
• Support daily operations and ensure smooth workflow

Interested candidates, do submit your resume to : jocelynchan@recruitexpress.com.sg OR telegram @jocelynchan

Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R1331820

Job Summary

Responsible for supporting overall admin operations, including dormitory management, transport coordination, canteen operations, and general office administration.

Key Responsibilities

• Manage workers’ dormitories, including allocation, maintenance, and housekeeping.
• Oversee company vehicles (servicing, insurance, road tax, and parking).
• Coordinate employee transport and liaise with transport providers.
• Supervise canteen operations and manage office supplies/equipment.
• Provide general administrative and HR support as needed.

Key Requirements

• Minimum 5 years’ relevant experience.
• Experience in dormitory and facilities management.
• Strong organizational and time management skills.
• Diploma in Business or related field.

Job Title

Executive Assistant (Healthcare Operations)

Sector

Healthcare / Administration / Operations

Employment Type

Contract (6 Months)

Job Summary

Support administrative and operational functions within Emergency Medicine. This role involves coordination, reporting, and supporting clinical operations in a fast-paced healthcare environment.

Key Responsibilities

• Manage onboarding and administrative matters for medical staff
• Coordinate and track medical reports and documentation
• Support rostering, claims, and departmental administration
• Assist in audits, reporting, and data tracking
• Prepare reports, presentations, and correspondence
• Manage department intranet and internal communications
• Support daily operations and ensure smooth workflow

Requirements

• Diploma / A Levels or equivalent

All qualified applicants, please click “ APPLY NOW”

Or you may send in your resume to:

Whatsapp: https://wa.me/+6597430026  

Email : kimlow@recruitexpress.com.sg

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Jobscope:

• General admin: Filing, data entry and document preparation

• Operations coordination: Scheduling, tracking progress, liaising with internal teams, vendors, and customers.

• Reporting & data management: Updating systems

• Procurement & finance support: Processing purchase orders, sourcing quotations, verifying invoices.

• Vehicle-related tasks: Managing VPC registration, coordinating vehicle documentation, tracking renewals/servicing schedules, liaising with vendors for vehicle-related needs.

• Compliance & documentation: Maintaining records for audits, ensuring adherence to local regulations.

• Management support: Preparing reports, assisting with projects, and handling ad-hoc duties.

Requirements:

• Min N or O Levels
• Preferably with 2 years relevant working experiences
• With MS Office working knowledge especially MS Excel
• Possess good working attitude and initiative
• Able to work independently as well as in a group setting
• Added advantage for those who can start work immediately or within a short period of time