Total 3 construction engineer job vacancies in Administrative / Clerical category in The Philippines

Job Summary

You will manage administrative tasks including preparing quotations and invoices, handling communications, coordinating with stakeholders, supporting purchasing and HR duties, and maintaining accurate records to ensure smooth office and project operations.

Responsibilities

• Prepare accurate quotations, invoices, delivery orders, and reports to support sales and project documentation
• Respond promptly to emails, phone calls, and customer enquiries to maintain effective communication
• Organize and maintain filing and documentation records for easy retrieval and compliance
• Coordinate with customers, suppliers, subcontractors, and site staff to facilitate project progress and resolve issues
• Perform data entry and update office records to ensure information accuracy and currency
• Assist in scheduling appointments, meetings, and site works to optimize time management
• Support purchasing and material ordering activities to maintain adequate stock levels
• Monitor stock inventory and office supplies to prevent shortages and support operations
• Follow up on quotations, invoices, payments, and outstanding documents to ensure timely processing
• Assist in work permit applications and maintain staff attendance records to support HR compliance
• Prepare submission documents and maintain project files to ensure completeness and accessibility
• Liaise with clients regarding work schedules and service updates to maintain transparency and satisfaction
• Handle incoming and outgoing mail and courier arrangements to ensure timely delivery
• Support HR and payroll administrative duties as needed to assist department functions
• Ensure proper document control and office organization to maintain a professional work environment
• Perform general administrative and clerical support duties to assist daily office operations

Required competencies and certifications

• Basic knowledge of Microsoft Word and Excel to perform document preparation and data entry
• Ability to communicate effectively in English for clear internal and external interactions

Preferred competencies and qualifications

• Experience in administrative or office support roles to enhance task efficiency and accuracy
• Strong communication and coordination skills to facilitate teamwork and stakeholder engagement
• Responsible, hardworking, and organized work approach to manage multiple tasks independently and collaboratively

Company Overview

Ssangyong Engineering & Construction Co., Ltd is a leading international construction firm established in 1977. Known for expertise in building and civil projects, it has completed over 12,000 hotel guestrooms and advanced intelligent buildings. The company seeks dynamic professionals in Singapore.

Job Summary

Support accounting and administrative operations by preparing payment vouchers, managing supplies, processing payroll, maintaining employee records, and handling work pass renewals to ensure smooth office and site functions.

Responsibilities

• Prepare payment vouchers for suppliers, contractors, and staff claims to ensure accurate financial transactions
• Monitor stock levels and order stationery, pantry, and office supplies to maintain office operations
• Draft employee contracts and update personal, leave, and medical claim records to maintain accurate HR documentation
• Track employee work pass expiry dates and coordinate applications, renewals, issuances, or cancellations to ensure compliance with regulations
• Process payroll for staff and workers accurately and timely
• Perform general administrative duties to support daily office functions
• Complete other ad-hoc duties as assigned to support team needs

Required competencies and certifications

• Minimum 3 years of relevant experience, preferably in the construction industry
• Knowledge of Ministry of Manpower (MOM) procedures for different types of work passes
• Proficiency in Microsoft Word and Excel for document preparation and data management
• Familiarity with SAGE Payroll System Advantage for payroll processing
• Ability to work independently with minimal supervision
• Capability to manage heavy workloads and meet tight deadlines effectively

Other Information

Working Hours

• 8am to 6pm (Monday to Friday), 8am to 12 noon (Alternate Saturdays)

Location

• Stationed at Construction Site Office

Responsibilities:

• Handle general administrative tasks, including phone enquiries, office stationery, office maintenance, and attendance checking via the time management system
• Prepare and manage staff petty cash claims
• Provide clerical and administrative support to the team
• Maintain proper filing systems and keep records up to date for easy retrieval
• Assist in preparing supplier payments
• Assist in preparing documents for audit
• Perform other ad-hoc duties as assigned by the management

Requirements:

• GCE ‘O’ Level or equivalent
• With 2 years' site experience from large-scale projects on main contractor side.
• Proficient in Microsoft Office
• Strong interpersonal and communication skills
• Positive working attitude and a team player
• Able to commence work within short notice

We offer attractive remuneration package with comprehensive fringe benefits to the right candidates.