Total 2 support analyst job vacancies in Accounting / Auditing category in D26 Upper Thomson, Springleaf

Experienced Audit Administrative Support Staff

Singapore | Full-time

We are looking for an experienced and organised Audit Administrative Support Staff to provide administrativeand coordination support to our audit department.

Key Responsibilities

• Provide day-to-day administrative support to the audit team.
• Prepare, format, scan, print, and organise audit documents and reports.
• Maintain proper filing of audit engagement files and supporting documents.
• Follow up with clients on outstanding documents and information.
• Coordinate schedules, meetings, and deadlines for the audit team.
• Assist with engagement letters, confirmations, billing support, and internal records.
• Handle general correspondence, emails, and phone enquiries.
• Ensure proper document control and compliance with internal procedures.

Requirements

• Minimum 2 to 3 years of relevant administrative experience.
• Experience in an audit firm, accounting firm, or professional services environment preferred.
• Proficient in Microsoft Word, Excel, Outlook, and PDF tools.
• Strong organisational skills and attention to detail.
• Able to multitask and work within deadlines.
• Good communication and interpersonal skills.
• Responsible, proactive, and able to work independently.
• Able to handle confidential information with discretion.

To Apply

Please submit your resume statingyour current salary, expected salary, notice period to hr@jcpartners.com.sg

The primary purposes of this role are:

• Regional Finance control tower support in area of accounts receivables and e-invoicing
• Billing SOP enhancement and continuous training
• Process improvement / report generation
• Primary regional eBill production support
• Improvement projects engagement as required

Key Tasks:

A. Resolution / reduction of invoicing exceptions:

• Participate in weekly conference calls with Schenker countries and billing control tower
• Monitor countries’ invoice fallouts through weekly reports from pre-audit company, identify root cause and provide guidance on the resolution of billing exceptions
• Consolidate country feedback on exceptions / weekly SOAs if required
• Support countries with transmission failures in eBill
• Trouble-shoot technical issues with IT and recommend remedial action
• Raise change requests to IT to amend / modify existing erroneous mapping
• Conduct training / re-training on billing SOP and ensure compliance on country level
• Develop and document processes to better manage invoicing exceptions e.g. standardize exception reasons from countries etc.
• Generate internal reports for monitoring as well as to management on demand

B.   Billing accuracy and timeliness:

• Track and monitor timely billing and submission of e-invoices against customer’s set targets
• Generate internal reports to tally customer’s monthly / quarterly rating on billing accuracy and timeliness
• Participate in monthly / quarterly business reviews with customer or billing control tower

Competencies:

• Initiative and maturity to work independently
• Analytical, attention to details and process oriented
• Proficient in English both oral and written is preferred
• Excellent interpersonal communication skills
• Proficient in IT and Microsoft office applications especially excel.  Macros skills would be an advantage
• Ability to working under pressure and multi-task

Experiences & Qualification:

• Ability to co-ordinate with countries, monitor compliance and communicate clearly on regional initiatives.
• 3 to 5 years relevant experience in the logistics / freight industry with finance background is an added advantage.