Position Overview
The Preconstruction & Bid Manager will oversee bid coordination, project intake, subcontractor outreach, procurement planning, estimating support, and project readiness across multiple commercial construction projects throughout California.
This role sits at the intersection of business development, estimating, operations, and project management. The ideal candidate thrives in a fast-paced environment, takes ownership of workflows, drives accountability across teams, and proactively identifies issues before they impact project execution.
The right person is not simply an estimator or coordinator — they are a strong operational leader who helps organize and drive the entire front-end construction process.
Key Responsibilities
Bid Management & Opportunity Intake
- Manage incoming bid opportunities from clients, developers, brokers, and public/private portals
- Coordinate project intake and opportunity tracking
- Support bid/no-bid evaluations with leadership
- Maintain bid calendars, deadlines, and proposal schedules
- Organize bid documents, drawings, specifications, and subcontractor distribution
- Coordinate subcontractor outreach and bid coverage efforts
- Track proposal progress and ensure timely bid submissions
- Assist with RFIs, clarifications, and bid communications
- Maintain visibility into all active pursuits and pipeline activity
Preconstruction Coordination
- Support preconstruction planning for commercial TI and ground-up projects
- Review plans, specifications, scopes, and schedules for constructability and execution risks
- Identify missing information, scope gaps, and coordination issues early
- Coordinate closely with estimating, operations, and project management teams
- Assist with project budgeting, scope alignment, and proposal preparation
- Help ensure projects are fully prepared before turnover to operations
Subcontractor Sourcing & Buyout
- Lead subcontractor sourcing and RFP efforts across multiple trades
- Build and maintain strong relationships with subcontractors and suppliers
- Analyze and level subcontractor bids
- Identify exclusions, scope gaps, and pricing risks
- Support subcontractor buyout and contract coordination
- Track subcontractor responsiveness, pricing competitiveness, manpower availability, and performance
Procurement & Material Coordination
- Coordinate procurement activities across multiple active projects
- Track material lead times and identify procurement risks early
- Coordinate material approvals, ordering, deliveries, and vendor follow-up
- Resolve procurement-related issues including substitutions, shortages, returns, damaged materials, and credits
- Ensure procurement schedules align with project execution schedules
Vendor Management & Cost Control
- Develop and maintain strong vendor and supplier relationships
- Negotiate pricing and improve purchasing efficiency
- Support material standardization efforts where appropriate
- Monitor market pricing trends and material cost fluctuations
- Support value engineering and cost-saving initiatives
Project Turnover & Operations Handoff
- Coordinate project handoff from preconstruction into operations
- Organize turnover meetings between estimating, PMs, superintendents, and operations teams
- Ensure all project assumptions, budgets, procurement logs, subcontractor commitments, and critical documentation are captured
- Help improve communication between estimating, preconstruction, and field execution teams
Systems, SOPs & Process Improvement
- Improve procurement, bidding, and intake workflows
- Develop SOPs, trackers, templates, and reporting systems
- Improve visibility and accountability across front-end construction operations
- Help build scalable operational systems to support company growth
