Total 7 database administrator job vacancies in Business Management / Project / Planning category

Responsibilities

• Assist the Project Manager on the day to day running of the project administration

• Keep track of project billing cycle

• Prepare invoices and keep track of Purchase Orders

• Prepare correspondences and sent to authority according to the agreed referencing format 

• Follow-up with document submission as per the project schedule

• Assist in the document formatting for document submission

• Follow through with Document Control processes till official submission to customer

• Management of Central Shared folder

• Attend monthly progress meetings and preparation of monthly progress minutes of meeting and report

• General admin duties including filing and ensuring documentation in place for audits

• Maintain programme weightage register for monthly S-Curve generation

Requirements

• Degree / Diploma in Business administration with 2 to 3 years project admin experience, supporting projects 

• Experience in handling government projects is preferred

• Adaptable and able to work under pressure under a tight timeline

Licence no: 12C6060

Key Responsibilities & Accountabilities:

• Administer and maintain project contract records, correspondences, and commercial documentation.

• Monitor contractual deliverables, obligations, milestones, notices, and submission timelines.

• Support overall Project Management Department administrative and coordination activities as required, including documentation, tracking, reporting, meeting coordination, and general project support functions.

• Coordinate with Commercial, Procurement, Engineering, Finance, and Production departments as required.

• Maintain project change management and Variation Order (VO) tracking logs.

• Prepare and track contractual letters, notices, clarification responses, and meeting records.

• Support progress claim documentation, back charges, extension of time (EOT) support records, and contractual evidence compilation.

• Ensure all contract documents, amendments, and revisions are properly controlled and archived.

• Support project close-out documentation and final account reconciliation.

• Attend project meetings, commercial discussions, and coordination meetings when required.

• Ensure compliance with company procedures, contractual requirements, and applicable shipbuilding standards.
  

  Requirements:

  1. Minimum 3 years relevant experience in shipyard, marine, offshore, or project coordination environment.

  2. Experience in vessel newbuilding, repair, conversion, or project administration will be an advantage.

  3. Diploma or Degree in Business, Engineering, Maritime Studies, Project Management, Quantity Surveying, or related discipline.

  4. Contract administration or project coordination experience is preferred.

  5. Basic understanding of contract administration, project documentation, and commercial coordination.

  6. Familiar with project execution processes in shipyard, marine, or offshore environment.

  7. Able to coordinate with multiple departments and maintain proper project records and trackers.

  8. Proficient in Microsoft Office applications and familiar with digital document management, reporting, and project coordination tools.

  9. Familiar with document control systems, SharePoint, and project management systems.

  10. Ability to maintain trackers, dashboards, and contractual logs.

  11. Strong coordination and communication skills.

  12. Detail-oriented and able to manage multiple project interfaces.

  13. Able to work under tight project schedules and fast-paced shipyard environment.

  14. Able to support multiple functions across project management, commercial coordination, reporting, and general administrative activities as required.

  15. Need to travel to Batam Shipyard when required.

  16. Candidate with strong commercial awareness and project coordination mindset will be preferred.

  17. Experience supporting Project Management or PMO team is an added advantage.

Project Coordination & Administration

• Provide administrative support to Project Manager(s) and site teams
• Coordinate project activities, meetings, and schedules
• Prepare and distribute meeting minutes, reports, and project updates
• Maintain project timelines and track deliverables

Documentation & Control

• Manage and maintain project documentation (drawings, contracts, permits, reports)
• Ensure proper filing and version control of all documents
• Monitor document submissions and approvals
• Assist with contract administration and compliance tracking

Communication & Stakeholder Management

• Act as a liaison between internal teams, subcontractors, consultants, and clients
• Handle correspondence such as emails, letters, and notices
• Ensure timely communication of project updates and requirements

Site & Compliance Support

• Coordinate site access, inductions, and logistics where required
• Ensure compliance with company policies and construction regulations
• Support audit preparation and reporting

• 5 Days Work Week (8:30am-5:30pm)
• Well established Construction company (Main Con)
• Work Location : Changi South

About this company :
Singapore-based construction company involved in civil engineering and building-related projects.

We are looking for a detail-oriented Admin Assistant to support the project team in handling site passes, permits, documentation, and administrative coordination to ensure smooth project operations.

Job Responsibilities :

• Assist project team with authority pass applications, permits, and site access documents.

• Coordinate with authorities, clients, internal teams, and site personnel for required submissions.

• Prepare, check, and submit documents accurately and on time.

• Track pass expiry dates and arrange renewals to avoid site access issues.

• Maintain proper records of applications, approvals, renewals, and related documents.

• Support project administration duties such as filing, data entry, and document preparation.

• Liaise with site personnel to gather required information and supporting documents.

• Ensure all documents are complete and comply with project and authority requirements.

• Handle general admin duties and ad-hoc support as assigned.

Job Requirements

• Minimum GCE “O” Level / Nitec / Diploma or equivalent.

• At least 1 year of administrative experience, preferably in the construction industry.

• Experience in project administration, site pass application, permit submission, or document control will be an advantage.

• Proficient in Microsoft Office, especially Excel and Word.

• Able to liaise with internal teams, site personnel, clients, and relevant authorities.

• Detail-oriented, organized, and able to manage documents accurately.

How to Apply:                                                                                                                                                                                    

Interested candidates, please submit your updated resume by using Quick Apply button
We regret to inform that only shortlisted candidates will be informed.

Yip Seow Thung
Registration Number: R24121304
EA License No: 18C9027

Project Administration & Coordination

• Provide day-to-day administrative support the Project Managers and project teams
• Record minutes with clear notes and action tracking
• Maintain project calendars, schedules, and key milestone tracking

Document Control & Digital Systems

• Manage and maintain project documentation and client project management systems (e.g., project dashboards, document repositories, reporting tools)
• Ensure version control, proper document filing, and compliance with project protocols
• Support data integrity and audit readiness across all digital platforms

Reporting& Data Management

• Assist in preparation of project reports (weekly, monthly, and ad hoc)
• Consolidate project data, including progress updates, risk registers, and issue logs
• Track KPIs, budgets, and key deliverables using digital tools

Financial& Procurement Support

• Support procurement processes including document preparation and submission tracking
• Assist in invoice processing, cost tracking, and financial documentation
• Maintain records of contracts, variations, and approvals

Stakeholder Communication

• Act as a central coordination point for communication among internal teams, clients, and external stakeholders
• Track and follow up on action items and deliverables
• Ensure timely dissemination of information and documentation

Compliance& Governance

• Ensure adherence to company and client internal procedures and requirements
• Maintain proper documentation for audits and compliance review.
• Support implementation of project governance processes

Requirements:

• Diploma or Degree in Business Administration, Project Management, Real Estate, or related field
• 2–5 years of relevant experience in project administration, preferably in real estate, construction, or consultancy environment
• Familiarity with digital platforms or similar enterprise project management tools is an advantage
• Strong organisational and document control skills
• High attention to detail and accuracy
• Good communication and stakeholder coordination skills
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
• Proficiency in project digital platforms (e.g., Aconex, Procore, BIM 360, SharePoint)

EA Personnel Name: Jackie Ng

EA Personnel No: R22109024

EA License No: 95C5411

Job ID: 20278

• Location: Tai Seng
• Working hours: 8.30am - 5.30pm
• Salary: up to $3,500 (Depending on experiences)

Job Description

• Collect, validate, and maintain data to ensure accuracy, consistency, and integrity for analysis and reporting purposes.
• Develop, maintain, and enhance interactive dashboards and performance reports to monitor key business metrics, including delivery performance, inventory management, and service operations.
• Analyze data trends and generate meaningful insights, reports, and visualizations to support business decision-making.
• Collaborate closely with cross-functional teams to identify performance gaps, develop improvement initiatives, implement corrective actions, and track progress against targets.
• Monitor and follow up on action plans to ensure timely completion and achievement of desired outcomes.
• Provide administrative support and assist in coordinating business performance improvement activities as required.

Job Requirement

• Diploma in Data Analytics, Data Science, Business Analytics, Statistics, or a related field.
• Proficient in data analysis tools, reporting platforms, and relevant programming languages.
• Strong analytical, problem-solving, and critical thinking skills, with the ability to identify issues and recommend data-driven solutions.
• Excellent verbal and written communication skills, with the ability to effectively present findings and collaborate with stakeholders across different functions.
• Self-motivated and proactive, with a willingness to undertake both analytical and administrative responsibilities, including close monitoring and follow-up of outstanding action items.
• Able to actively participate in corporate initiatives, including Management by Objectives (MBO), continuous improvement projects, and organizational development activities.
  

Interested applicants, kindly send your updated resume to Joanne (R21101135) Joanne@pasona.com.sg with the email subject header "Job Application for "20278, Business Performance Analyst cum Administrator".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

Responsibilities

• Handle collection and sorting of daily mails, scanning and arranging of documents
• Assist in scanning bank statements, letters and other related accounting documents for clients
• Update Viewpoint system and scan documents needed
• Update details and information into systems
• Maintain and follow up on due cases and update identification documents
• Ad-hoc admin duties as assigned

Requirements

• Minimum 1 year experience in Secretarial Support/Paralegal

Interested candidates, please email your resume to meganng@recruitexpress.com.sg
Attention to: Megan Ng Su Ting (CEI: R23115059)
Recruit Express Pte Ltd
EA No. 99C4599

*** We regret that only shortlisted candidates will be contacted.