Total 9 construction engineer job vacancies in Administrative / Clerical category

Location

Johor (Kempas)

Internship Roles Available

Technical Intern (Technician / Document Control)

• Exposure to technical documentation and drawings
• Assist in document control and site coordination
• Students from Civil / Construction related field

QAQC Intern

• Assist in site inspection and quality checking
• Learn QAQC processes and reporting
• Civil / M&E related students

Site Supervisor Intern

• Support daily site activities and coordination
• Learn construction workflow and supervision
• Civil / Construction background

QS / Contract Intern

• Assist in measurement and cost-related tasks
• Exposure to contract and project costing
• Quantity Surveying / Construction Management students

Safety Intern

• Support safety monitoring and site compliance
• Learn safety procedures and site practices
• Safety / Civil background

Surveyor Intern

• Assist in site measurement and setting-out
• Exposure to survey instruments (training provided)
• Surveying / Civil students

Procurement / Purchasing Intern

• Assist in purchasing and material coordination
• Exposure to supplier management and documentation
• Business / Engineering Management students

Admin Intern

• Support administrative and coordination tasks
• Exposure to project documentation and operations
• Open to all relevant fields

Requirements

• Students from relevant field (Diploma / Degree)
• Willing to learn and work in site environment
• Responsible and positive attitude
• Able to communicate in English (Chinese is an advantage for certain roles)

Perks & Benefits

• Open culture

Company Overview / Employee Value Proposition

Hexacon Construction is a reputable main contractor based in Singapore. We are dedicated to providing reliable, timely, excellent and safe construction services to our clients.

Job Summary

Support project management by administering site documentation and purchase orders, ensuring accurate record-keeping and seamless coordination with site personnel and head office to drive compliance and operational efficiency.

Responsibilities

• Administer project documents and manage purchase orders at the site office to support project execution
• Provide administrative and clerical support to site personnel to facilitate smooth daily operations
• Liaise effectively with head office to obtain and process necessary documentation for project continuity
• Control and manage the flow of incoming and outgoing documents to maintain organized records
• Maintain a comprehensive inventory of project documentation to enable easy retrieval and audit readiness
• Review and update records regularly to ensure accuracy and currency of project information
• Communicate proactively with relevant stakeholders to ensure timely submission of required documents
• Coordinate with the project team to enforce compliance with documentation standards and procedures

Preferred competencies and qualifications

• Diploma in Business Administration, Construction Management, or a related field
• Minimum 2 years of experience in site administration and document control, preferably within the construction industry
• Strong organizational skills to manage multiple tasks and priorities efficiently
• Excellent communication and interpersonal skills to collaborate across teams and stakeholders

Oversee daily office operations and administrative staff.

Maintain proper filing systems for project documents, contracts, quotations, invoices, and correspondence.

Ensure office supplies, equipment, and administrative resources are adequately maintained.

Coordinate with project managers, site supervisors, and clients on administrative matters.

Track project documentation such as work orders, variation orders, progress claims, delivery orders, and permits.

Monitor project schedules and support submission deadlines.

Assist in tender documentation and project handover documentation.

Maintain employee attendance, leave records, payroll support, and manpower allocation records.

Coordinate onboarding, work pass applications, renewals, and training schedules for workers.

Ensure proper maintenance of worker certificates, safety courses, and medical records.

Coordinate purchase orders and supplier quotations.

Track delivery schedules and material orders for painting projects.

Maintain records of stock, tools, PPE, and equipment.

Coordinate invoicing, payment tracking, petty cash, and expense claims.

Assist with progress claims and subcontractor payment documentation.

Liaise with external accountants or auditors when required.

Ensure proper maintenance of workplace safety documents, risk assessments, method statements, and permits.

Monitor validity of licenses, insurance policies, and company certifications.

Support compliance with local construction and workplace regulations.

Handle client enquiries, scheduling, and administrative coordination.

Maintain good relationships with suppliers, subcontractors, and service providers.

Follow up on quotations, invoices, and project-related documentation.

Attending to fortnightly or weekly work meetings where necessary.

Attending to site walk meetings.

Statement Of Purpose (Overall Purpose of Job)

To provide administrative support to the department / company.

Major Duties & Responsibilities

(A) Specific :

• Sourcing & procurement of insurance policies & bonds for new & extended projects.

• Oversee group project insurances and ensure all client requirements are met, updating and filing records.

• Processing of project insurance claims (injury, damages etc.).

• Ensure all insurance bonds have been discharged upon completion date.

• Annual public liability & work injury compensation renewals.

• New / renewal BCA workhead, builder license, bizSafe and GGBS.

• Maintain & updating of project master list.

• Point of liaison for technical controller, builder endorsements/submissions.

• Follow up RIT project completion documents.

• Oversee the office facilities responsibilities.

• Supervise junior staff to ensure adherence to company policies and standard operating procedures (SOPs).

• Assist in internal & external audit matters, such as updating IMS, GGBS, SR audits, etc.

(B) General :

• Handle facilities-related & administrative related matters within the Company.

• Other duties as assigned.

(C) Safety :

• Follow the Company safety procedures, rules and regulations and eliminate or reduce hazard at the work place.

Job Requirements

(A) Education, Qualifications & Special Training :

• “O” Level with credits in English and Mathematics or equivalent.

• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills :

• Basic technical knowledge of building & office facilities.

• Good working attitude, self-motivated and able to work independently.

• Good communication skills (verbal and written).

• Knowledge in general & commercial insurance lines.

(C) Experience :

• Preferably with at least 1 year relevant experience in construction sector.

Statement Of Purpose (Overall Purpose of Job)

To provide administrative support to the department / company.

Major Duties & Responsibilities

(A) Specific :

• Sourcing & procurement of insurance policies & bonds for new & extended projects.

• Oversee group project insurances and ensure all client requirements are met, updating and filing records.

• Processing of project insurance claims (injury, damages etc.).

• Ensure all insurance bonds have been discharged upon completion date.

• Annual public liability & work injury compensation renewals.

• New / renewal BCA workhead, builder license, bizSafe and GGBS.

• Maintain & updating of project master list.

• Point of liaison for technical controller, builder endorsements/submissions.

• Follow up RIT project completion documents.

• Oversee the office facilities responsibilities.

• Supervise junior staff to ensure adherence to company policies and standard operating procedures (SOPs).

• Assist in internal & external audit matters, such as updating IMS, GGBS, SR audits, etc.

(B) General :

• Handle facilities-related & administrative related matters within the Company.

• Other duties as assigned.

(C) Safety :

• Follow the Company safety procedures, rules and regulations and eliminate or reduce hazard at the work place.

Job Requirements

(A) Education, Qualifications & Special Training :

• “O” Level with credits in English and Mathematics or equivalent.

• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills :

• Basic technical knowledge of building & office facilities.

• Good working attitude, self-motivated and able to work independently.

• Good communication skills (verbal and written).

• Knowledge in general & commercial insurance lines.

(C) Experience :

• Preferably with at least 1 year relevant experience in construction sector.

We are currently seeking a skilled and detail-oriented Admin Assistant to join our team. As an Admin Assistant, you will play a crucial role in providing administrative support and ensuring the smooth operation of our construction company. If you are organized, proactive, and have strong attention to detail, we encourage you to apply.

Responsibilities:

• Provide general administrative support to the management team and staff.
• Assist in managing and organizing project documentation, including contracts, change orders, and submittals.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls, in a professional and timely manner.
• Maintain and update company records, databases, and filing systems.
• Assist in coordinating meetings, scheduling appointments, and making travel arrangements.
• Support the HR department with employee onboarding, timekeeping, and leave management.
• Assist in financial administration tasks, such as invoice processing, expense tracking, and financial reporting.
• Collaborate with team members and departments to ensure effective communication and coordination.
• Help maintain a safe and healthy work environment by assisting in safety documentation and compliance.
• Perform other administrative tasks and projects as assigned.

Responsibilities:

* To assist site construction team in ensuring smooth execution of work.

* To assist plan ahead of schedule so that site problems can be resolved before they have impact on cost, overall schedule and quality.

* Assist Manage Correspondence & Documentation with Client/Client' Representative and Contractors.

* To administer changes to the contract with the contracts department.

* To review and approve equipment / materials requisitions.

* Day-to-day management of the site, including supervising and monitoring the site labour force and the work of any subcontractors.

* Liaising with authorities, client's representatives, sub-contractors and consultants.

* Checking and ensuring all plans and work are as per specifications.

* To assist resolve any technical difficulties and problem that may arise on site.

Company: Intezign Decor

Location: Singapore

Job Overview

We are looking for a detail-oriented Administrative Executive to support our accounts and daily administrative operations. This role will focus mainly on handling financial documentation, invoice processing, and assisting with basic accounting tasks to ensure smooth business operations.

Key Responsibilities

⦁ Prepare and issue invoices, quotations, and receipts

⦁ Assist in accounts payable and receivable (AP/AR)

⦁ Verify invoices and supporting documents before submission

⦁ Maintain proper records of financial transactions

⦁ Perform general administrative tasks (filing, data entry, document management)

⦁ Maintain organised records of projects and client documents

⦁ Coordinate with internal teams for billing and documentation updates

⦁ Support other ad-hoc admin duties when required

Requirements

⦁ Diploma in Accounting, Business Administration, or related field

⦁ Prior experience in admin/accounts role preferred

⦁ Basic knowledge of accounting (AP/AR, invoicing)

⦁ Proficient in Microsoft Excel and Microsoft Office

⦁ Detail-oriented and good with numbers

⦁ Able to handle confidential information responsibly

Job Summary

Support administrative functions and prepare various reports to ensure smooth office operations and contribute to project coordination within the construction industry.

Responsibilities

• Perform administrative tasks to support daily office operations and project needs
• Prepare accurate and timely reports to assist management decision-making
• Manage data entry and documentation using Microsoft Excel, Works, and PowerPoint to maintain organized records
• Handle ad-hoc assignments as required to support team and project objectives

Preferred competencies and qualifications

• Experience in administration within the construction industry
• Proficiency in Microsoft Office applications, especially Excel, Works, and PowerPoint