Key Responsibilities
· Procurement Governance &Compliance
· Oversee procurement lifecycle(PR, PO, invoicing, vendor documentation) ensuring strict adherence to procurement policies and regulatory requirements
· Validate completeness and accuracy of vendor documentation, contracts, and approvals
· Ensure procurement activities align with approved budgets, financial controls, and compliance frameworks(e.g., TPRM / vendor risk requirements)
· Maintain clear documentation of procurement approvals, exceptions, and changes to ensure traceability
Project Artifact Management & Regulatory Documentation
· Ensure all project artifacts are complete, accurate, and version-controlled in compliance with PMO and regulatory documentation standards
· Enforce mandatory documentation requirements for stage gates, governance reviews, and regulatory submissions
· Maintain structured repositories to support regulatory reviews and control validation
· Validate the availability and integrity of key documents including:
· Business cases
· Financial approvals
· Risk and issue logs
· Regulatory and compliance assessment documents
· Ensure end-to-end traceability and consistency of documentation across the project lifecycle
Compliance& Governance Support
· Ensure adherence to regulatory frameworks, internal policies, and governance standards across all projects and BAU activities
· Track and monitor compliance-related actions, dependencies, and remediation activities
· Identify and escalate control gaps, documentation deficiencies, and compliance risks
· Support regulatory initiatives(e.g., TPRM, data governance, data classification) by ensuring complete and accurate documentation
· Promote best practices in documentation discipline and control adherence
Project& BAU Closure (Control-Focused)
· Lead project and BAU closure activities ensuring compliance with PMO closure criteria and governance standards
· Perform financial reconciliation ensuring alignment with approved budgets and control requirements
· Validate completion of procurement and compliance obligations prior to closure
· Ensure all closure documentation is complete, approved, and properly archived for traceability
· Maintain accurate and up-to-date closure status in PMO systems
Stakeholder Management & Compliance Advisory
· Act as a key liaison across Technology, Finance, Procurement, and Compliance teams
· Provide guidance on PMO governance, compliance standards, and documentation requirements
· Drive timely submission of inputs ensuring adherence to governance controls and timelines
· Proactively escalate risks related to compliance, data integrity, or documentation gaps
· Support governance forums with compliance-focused insights and reporting.
Required Skills & Experience
· 7+ years of experience in PMO governance, project coordination, finance support, or analyst role.
· Exposure to expense/financial management, BAU activities, or IT projects is an advantage.
Technical& Analytical Skills
· Good working knowledge of Excel(basic formulas, pivots, trackers).
· Comfortable preparing documentation and reports in PowerPoint and Word.
· Ability to follow structured processes and templates consistently.
Tools Exposure (Nice to Have)
· Familiarity with PMO, ITSM, or workflow tools (e.g., ServiceNow, SharePoint).
· Basic exposure to finance or procurement systems is a plus.
Competencies
· Strong attention to detail and documentation discipline.
· Organized, dependable, and able to manage routine follow-ups.
· Clear communicator comfortable working with multiple technology teams.
· Willingness to learn PMO, financial, and procurement processes.
Education(Preferred)
Bachelor’s degree in Business, Finance, Information Systems, Engineering, or a related field.
Thanks,
Saghana Sithara
BusinessManager, Recruitment| Quess Selection & Services, Singapore
EA LicenseNumber: 23C2060 Registration ID is R1550224
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“This is in partnership with the Employment andEmployability Institute Pte Ltd (“e2i”).
e2i is the empowering network for workers andemployers seeking employment and employability solutions. e2i serves as abridge between workers and employers, connecting with workers to offer jobsecurity through job-matching, career guidance and skills upgrading services,and partnering employers to address their manpower needs through recruitment,training, and job redesign solutions. e2i is a tripartite initiative of theNational Trades Union Congress set up to support nation-wide manpower andskills upgrading initiatives. By applying for this role, you consentto Quesscorp Singapore’s PDPA and e2i’s PDPA.”
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