Total 127 Administrative / Clerical job vacancies in D26 Upper Thomson, Springleaf

Responsibilities:-

• Answer phone calls
• Perform general administration, filling of documents and account work
• To perform other ad-hoc duties assigned by superior
• Operations, co-ordination and follow up with suppliers
• Ensure the maintenance of proper filing, correspondences and records

Requirements:-

• 5.5 days work week
• At least 2 years of relevant working experience
• PC literate in MS Office
• Able to communicate effectively in English and Mandarin (in order to liaise with Mandarin speaking associates)
• Process effective organizational and follow-up skills, paying attention to detail
• Demonstrate ability to handle work professionally, independently and efficiently
• Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner
• knowledge in accounting system

- Check all emails daily, forward them to the respective sales personnel, and respond to enquiries;

- To be able to generate Delivery Order and Invoices;

- To be proficient in Microsoft office – Excel , PowerPoint etc.

- Able to work as a team;

- Able to work in fast-paced environment;

- Help Sales to do quotation and check with local supplier on stock availability;

- Administrative work like sorting out DOs and invoices and doing data entry into system;

- Must be able to have effective communication help each other in the company;

-Generate Statement of Account (SOA);

-Help to reply customer enquiry on whatsapp and call and email;

-Any ad hoc duties arise to help to complete;

Working Hours:

Monday – Friday: 9:00 AM - 6:00 PM

Saturday: 9:00 AM -1:00 PM

Key Responsibilities:

1.HR Operations &Compliance (Core Focus)

• End-to-End Payroll Management:Independently manage monthly payroll processing,ensuring accurate calculation of salaries,overtime,allowances,and deductions in compliance with the Employment Act.

• Statutory Submissions:Handle all mandatory government submissions via CPF Board,IRAS (tax),and MOM

(Ministry of Manpower)portals,including CPF contributions,SDL,and foreign worker levies (if applicable in future).

• Policy Implementation:Assist in localizing and implementing HR policies,employee handbooks,and contracts to ensure full compliance with Singapore labor laws.

• Onboarding &Offboarding:Manage the full lifecycle administration,including contract signing,pass applications(for future foreign hires),exit interviews,and clearance procedures.

• Leave &Attendance:Monitor employee leave balances (annual,medical,hospitalization,childcare)and attendance records in accordance with statutory requirements.

2.Recruitment &Talent Acquisition

• Manage end-to-end recruitment processes:job posting,screening,interviewing,and offer negotiation.

• Build relationships with local recruitment agencies and job portals (e.g.,JobStreet,MyCareersFuture).

• Conduct new hire orientation and ensure smooth integration into the company culture.

3.Administration &Office Management

• Office Setup &Maintenance:Oversee office facilities,manage vendors,handle utility bills,and ensure the workplace is safe and compliant with local regulations.

• Asset Management:Independently manage employee uniforms,IT equipment,and office inventory.

• Government Liaison:Act as the primary point of contact for local authorities regarding administrative filings, grants,and business licensing support.

• Employee Welfare:Organize team building events,manage staff benefits (insurance,medical claims),and foster a positive work environment.

4.Ad-hoc Projects

• Support the management team in special projects,grant applications,and other operational tasks as required.

Job Description:

The Admin & Operations Executive will play a crucial role in handling administrative duties, coordinating logistics, and supporting operational functions to enhance efficiency and productivity across departments. The ideal candidate is a highly organized, detail-oriented, and proactive individual with strong problem-solving skills.

Key Responsibilities

• Plan and coordinate daily delivery routes to ensure timely and cost-effective distribution of goods.
• Work closely with drivers and third-party logistics providers to optimize delivery schedules and minimize delays
• Develop, update, and maintain master databases and contract records for operational continuity
• Serve as the primary point of contact between the HQ and outlets, ensuring the timely and accurate communication of corporate information to Outlet Staff
• Manage customer relations and handle feedback concerning food and services either via call, email or text
• Liaise with contractor, vendors and suppliers for any issues relating to office matters (eg. maintenance and service of equipment, cleaning service, renovation)
• Provide general administrative support for the office, including filing, data entry, document management, and office supply procurement
• Prepare regular reports on inventory levels, delivery performance, and operational efficiency
• Prepare and maintain records for work orders, ensuring proper tracking from initiation to completion

Qualities:

• Minimum 2 years of relevant experience in operations, administration or logistics
• Strong organizational & multitasking skills with attention to detail
• Good communication & interpersonal skills
• Proficient in Microsoft Office (Excel, Word, Sheet)

Interested applicants, you may either apply via here or sent an email at hr@harrianns.com.

At present, we do not require assistance from recruitment agencies. All applications should be submitted directly by candidates.

To provide general administrative duties, support the sales team and other ad hoc duties when required.

Handle frontline clerical duties:

• Attend to telephone calls and answering general enquiries
• Receive walk-in visitors
• Provide general administrative and project-based work support

Support duties:

• Key in invoices
• Receiving stocks
• Transferring stocks
• Inventories control

Working Hours:

• Monday to Friday - 8.30am to 5.45pm
• alternate Saturdays - 8.30am to 12.30pm

Requirements

• West area
• Skill: Knowledge of Adobe Photoshop
• Min. O’ Levels or equivalent with passes in English, Chinese and Mathematics
• Bilingual in English and Chinese, both oral and written so as to communicate with Mandarin speaking customers / suppliers
• At least 1 year of similar working experience is a plus.
• Team player and a fast learner, someone who is energetic with good people management skills and able to work independently in a fast paced environment.
• Able to start immediately.
• Singaporeans only.

Salary: Basic $2,800 + Allowance $50 + Overtime Pay ($660 to $880)
Work Location: Bukit Timah (residence) to Jurong East (office)
Work Days: 5.5 Days, Mon – Fri: 9.30am to 6.30pm / Sat: 9.30am  to 1.30pm
WorkTerms: Permanent with full benefits such as annual & medical leave + performance bonus

Responsibilities:
• To drive the Chairman from home to work and back or other various venues for meetings/events, safely and promptly when instructed.
• Run errands for the family and office.
• Operate and maintain transportation vehicles with a focus on safety by performing daily pre-trip and post-trip vehicles inspection.
• Ensure that the vehicle's interior and exterior is always clean and presentable.
• Perform simple minor maintenance on the vehicles when necessary.
• Other ad-hoc duties as assigned from time to time.

Requirements:
• Valid Class 3 driving license with at least 3 years of experience as a Personal Driver
• Clean driving records and past experience in driving luxury cars
• Meticulous and an independent worker
• Good command of spoken English
• Willing to commit overtime as and when required (average 30 to 40 hours per month)
• Singaporean only need apply

Please submit your resume in MS Word format to sunnie@united-personnel.com

Please remember to include your
1) Recent photo
2) Current salary & Expected salary
3) Notice period

UNITED PERSONNEL SERVICES
21 Bukit Batok Crescent
#02-75 WCEGA Tower
Singapore 658065
Tel: +65 6565 939
www.united-personnel.com

EA Licence Number: 05C5278
Registration No.: R1103477

(All applications will be treated in strictest confidence. We regret that only shortlisted candidates would be notified)

We are seeking a dedicated, highly organized, reliable and effective Personal Assistant to provide comprehensive administrative support to our Directors. The ideal candidate will excel in managing multiple tasks, maintaining confidentiality, and possessing exceptional communication skills. This role requires a proactive and adaptable individual who can anticipate the Directors' needs and ensure a seamless workflow.

As a Personal Assistant, your primary responsibility will involve delivering exceptional and prompt guidance and assistance to the Directors regarding various aspects of office administration, scheduling, and the successful completion of designated tasks. You must have exceptional time management skills.

Responsibilities:

• Responsible for the full spectrum of the administrative functions which includes but not limited to secretarial, human resource and office administration
• Provide full secretarial and administrative support to the Directors and be familiar with the Directors’ agenda, requests and working styles
• Screen and prioritize emails, correspondence and phone calls, responding on behalf of the Directors when necessary
• Prepare and edit documents, presentations and reports, maintaining a high level of accuracy and attention to details
• Manage Directors’ calendar, appointments and meetings, ensuring effective time management and coordination
• Assist in organizing meetings including logistical arrangements and material preparation
• Manage Directors’ travel arrangements including flights, accommodation and itineraries, taking accountability to plan and schedule arrangements in an appropriate and efficient manner, while considering cost-effective options
• Assist Directors on detailed and close following-up on outstanding matters
• Assist Directors to take minutes and follow-up
• Conduct research, gather data and compile information for various projects and presentations
• Handles and file expense claims for the Directors and keeps track and collate all expense claims for required reporting purposes
• Assist in managing cash flow, expenses, invoices and financial documentation, ensuring accuracy and adherence to company policies 
• Act as a liaison between the Director and other departments and external parties
• Maintain confidential and sensitive information, exercising discretion and professionalism at all times
• Handle personal errands and tasks as directed by the Directors
• Other ad-hoc matters as assigned

Requirements:

• Minimum Diploma in Business Administration or relevant discipline
• Proven experience as a Personal Assistant or in a similar role supporting high-level executives
• Bilingual (English / Chinese) with strong written and verbal communication skills, including the ability to draft professional correspondence and communication
• Tech-savvy and proficiency in Microsoft Office applications and other relevant software 
• Excellent problem-solving skills and the capacity to anticipate the needs of the Directors
• Hardworking with high initiative and willing to take on new challenges
• Exceptional organizational and planning skills, detail-oriented with impeccable multi-tasking abilities to prioritize tasks effectively in a fast-paced environment
• Ability to work independently and as part of a team, taking initiative and demonstrating a proactive attitude
• Flexibility to adapt to changing priorities and requirements

To provide general administrative duties, support the sales team and other ad hoc duties when required.

Handle frontline clerical duties:

• Attend to telephone calls and answering general enquiries
• Receive walk-in visitors
• Provide general administrative and project-based work support

Support duties:

• Key in invoices
• Receiving stocks
• Transferring stocks
• Inventories control

Working Hours:

• Monday to Friday - 8.30am to 5.45pm
• alternate Saturdays - 8.30am to 12.30pm

Requirements

• West area
• Skill: Knowledge of Adobe Photoshop
• Min. O’ Levels or equivalent with passes in English, Chinese and Mathematics
• Bilingual in English and Chinese, both oral and written so as to communicate with Mandarin speaking customers / suppliers
• At least 1 year of similar working experience is a plus.
• Team player and a fast learner, someone who is energetic with good people management skills and able to work independently in a fast paced environment.
• Able to start immediately.
• Singaporeans only.

Duties & Responsibilities:

1. Optimize intranet structure - uploading and updatinginternal announcements, policies, and documents; maintaining a structured anduser-friendly content layout and document filing (physical and electronic), andmaintaining a centralized repository of policies, SOPs, and templates.
2. Coordinate meetings, appointments, and travelarrangements for Asia Region events
3. Maintain office supplies and liaise with vendorsor service providers
4. Support KPI-related administration tasks (goal-settingforms, etc)
5. Assist in the preparation of reports,presentations, and internal communications
6. Assist in accounts payable and accountsreceivable transactions
7. Liaise with internal departments and subsidiaries'administration department on administrative and financial matters
8. Support audit processes and local statutoryrequirements
9. Provide support on ad hoc tasks and projects

Requirements:

• Diploma or Degree in Accounting, Finance,Business Administration, or related field
• 1–3 years of relevant experience (freshgraduates may be considered for junior roles)
• Basic knowledge of accounting principles andfinancial processes
• Proficiency in Microsoft Office (Excel, Word,PowerPoint)
• Experience with accounting software is anadvantage

CDAC centres are strategically located island-wide to better serve students, workers

and families. We aim to provide its services and programmes to the community near

to their homes.

Reporting to the team supervisor, the job scope is as follows:

• Open and closing of centre

• Performing counter duties and answering of enquiries

• Assisting clients with registration of programmes and application for assistance schemes

• Performing administrative and clerical duties such as collection of programme fees, data entry, centre maintenance and general housekeeping

• Promoting CDAC programmes and recruiting participants

• Preparing rooms and materials for centre activities

• Following up with attendance for centre activities and calling of absentees

• Preparing incident reports where applicable

• Handling walk-in donations

• Covering duties when necessary

• Any other ad hoc duties

Location: CDAC@ Bedok

Blk 138 Bedok North Street 2, #01-185 S460138

This position is for a 28-hour work week, including weekends.

Working Hours

January to October:

• Monday (Alternate shifts):
  12:15 PM – 5:00 PM or 4:45 PM – 9:30 PM
• Wednesday:
  12:15 PM – 9:30 PM
• Friday:
  12:15 PM – 9:30 PM
• Saturday or Sunday (Alternate):
  9:45 AM – 5:00 PM

November to December:

• Monday (Alternate shifts):
  9:45 AM – 2:30 PM or 2:15 PM – 7:00 PM
• Wednesday:
  9:45 AM – 7:00 PM
• Friday:
  9:45 AM – 7:00 PM
• Saturday or Sunday (Alternate):
  9:45 AM – 5:00 PM

Candidate Requirements

Technical Skills:

1. Proficient in serving English and Mandarin-speaking clients.

2. Competent in Microsoft Office and email applications.

Core Competencies:

1. Service-oriented mindset.

2. Strong team player.

3. Passion for working in the social service sector.

Preferred Attributes:

1. Pleasant personality.

2. Prior experience in customer service.

3. Ability to multi-task effectively.

Duties & Responsibilities:

1. Optimize intranet structure - uploading and updating internal announcements, policies, and documents; maintaining a structured and user-friendly content layout and document filing (physical and electronic), and maintaining a centralized repository of policies, SOPs, and templates.

2. Coordinate meetings, appointments, and travel arrangements for Asia Region events

3. Maintain office supplies and liaise with vendors or service providers

4. Support KPI-related administration tasks (goal-setting forms, etc)

5. Assist in the preparation of reports, presentations, and internal communications

6. Assist in accounts payable and accounts receivable transactions

7. Liaise with internal departments and subsidiaries' administration department on administrative and financial matters

8. Support audit processes and local statutory requirements

9. Provide support on ad hoc tasks and projects

Requirements:

1. Diploma or Degree in Accounting, Finance, Business Administration, or related field

2. 1–3 years of relevant experience (fresh graduates may be considered for junior roles)

3. Basic knowledge of accounting principles and financial processes

4. Proficiency in Microsoft Office (Excel, Word, PowerPoint)

5. Experience with accounting software is an advantage

*** SINGAPOREANS ONLY ***

- Able to start immediately!

Your duties include:

- Prepare clients' Service Contracts

- Issue invoices, collect payments,prepare monthly outstanding statements and monthly bank reconciliation

- Basic bookkeeping

- Data Entry

- Working days :5.5 days’ work week

- Working hours: 10.00am – 7.00pm

To provide general administrative duties, support the sales team and other ad hoc duties when required.

Handle frontline clerical duties:

• Attend to telephone calls and answering general enquiries
• Receive walk-in visitors
• Provide general administrative and project-based work support

Support duties:

• Key in invoices
• Receiving stocks
• Transferring stocks
• Inventories control

Working Hours:

• Monday to Friday - 8.30am to 5.45pm
• alternate Saturdays - 8.30am to 12.30pm

Requirements

• West area
• Skill: Knowledge of Adobe Photoshop
• Min. O’ Levels or equivalent with passes in English, Chinese and Mathematics
• Bilingual in English and Chinese, both oral and written so as to communicate with Mandarin speaking customers / suppliers
• At least 1 year of similar working experience is a plus.
• Team player and a fast learner, someone who is energetic with good people management skills and able to work independently in a fast paced environment.
• Able to start immediately.
• Singaporeans only.

Administrative & Human Resource Works at Main Office

Working Hours:

Monday - Friday : 8.30am to 5.30pm

Saturday: 8.30am to 1pm (Alternate Saturday after Probation Period)

Annual Leave: 14 days

Scope of Work:

1. Human Resource

- Work Pass Applications

- Course enrolment

- Monitoring of migrant workers welfare at work

- Allocation of accomodation for migrant workers

- Checking of workers punch log for calculation of salary

2. Administrative

- Vehicle season parking

- Vehicle inspection

- Purchase of insurance for vehicle

* All other duties as and when required regarding smooth workflow in our company's contruction activities.