FLEET COORDINATOR

1. Fleet Runner Planning & Daily Coordination

• Support the Fleet Supervisor in planning and coordinating daily activities of fleet runners, including:
• Vehicle retrieval and swapping for Puspakom inspections
• Scheduled maintenance and workshop movements
• Breakdown recovery and replacement coordination
• Prepare and communicate daily task schedules to fleet runners.
• Monitor job completion status and escalate delays or issues promptly.

2. Courtesy Vehicle & Yard Availability Management

• Liaise closely with Fleet Supervisor and Yard Coordinator to:
• Ensure sufficient courtesy vehicles availability at the yard to support daily fleet operations.
• Coordinate vehicle movements to minimize downtime and customer impact.
• Maintain updated records of courtesy vehicle status and deployment.

3. GPS Administration & Compliance Monitoring

• Administer and monitor the GPS tracking system for all managed vehicles.
• Ensure:
• Full vehicle traceability at all times
• Compliance with road regulations, usage policies, and geofencing rules
• No unauthorized usage or tampering by leased customers or runners
• Generate exception reports and escalate non-compliance cases to Fleet Supervisor.

4. Fleet Runner KPI & Incentive Administration

• Track and administer fleet runner KPI performance, including:
• Job completion timeliness
• Compliance with procedures and safety requirements
• GPS and fleet card discipline
• Prepare monthly KPI reports and calculate performance-based incentives for fleet runners.
• Maintain transparent and auditable KPI documentation.

5. Yard Reconciliation & Asset Control

• Work closely with Yard Coordinator to ensure:
• Weekly cycle count of fleet vehicles parked at the yard is completed
• Physical vehicles are fully reconciled against system records
• Investigate and report discrepancies, missing units, or documentation gaps.

6. Fleet & Toll Card Administration

• Administer and control the daily issuance, usage, and return of fleet cards and toll cards for fleet runners.
• Maintain accurate logs of:
• Card allocation
• Vehicle assigned
• Purpose of usage
• Daily reconciliation
• Investigate misuse or irregularities and escalate immediately.

7. Reporting & Administrative Support

• Prepare daily, weekly, and monthly operational reports related to:
• Fleet runner activities
• Vehicle movement
• Compliance and exceptions
• Maintain proper filing and documentation for audit and control purposes.
• Support Fleet Supervisor in continuous improvement initiatives and process enhancements.

Perks & Benefits

• Nearby public transport
• Casual dress code
• Free snacks / Happy hours
• Company trips
• Medical insurance
• Personal development opportunities
• Dental insurance
• Paid training and development