Assistant Purchasing Officer
Full-time
Junior Executive
3 days ago
Key ResponsibilitiesPurchase Orders (PO):Assist in issuing all purchase orders to subcontractors and suppliers for required materials and services.Ensure goods are purchased in accordance with approved Purchase Requisitions (...
Key Responsibilities
Purchase Orders (PO):
- Assist in issuing all purchase orders to subcontractors and suppliers for required materials and services.
- Ensure goods are purchased in accordance with approved Purchase Requisitions (PR).
- Update and maintain the PO master list on a daily basis.
Supplier Management:
- Negotiate pricing and terms with suppliers to secure the best possible deals.
- Assist in sourcing quotations, comparing prices, and ensuring cost‑effectiveness.
- Establish and maintain an up‑to‑date supplier contact list.
Order & Delivery Monitoring:
- Track order status and delivery timelines to ensure timely receipt of materials and services.
- Follow up with suppliers on pending deliveries and resolve discrepancies.
Documentation & Records:
- Assist in maintaining accurate records of purchased items, delivery details, and invoices.
- Ensure proper filing of procurement documents in both softcopy and hardcopy formats.
Administrative Support:
- Assist in general office maintenance and administrative matters.
- Handle phone calls and receive mail when reception is unavailable.
- Receive documents and sign for deliveries.
Team Collaboration:
- Work closely with the purchasing team to ensure smooth workflow and gain knowledge of procurement processes.
- Provide ad‑hoc support to team members as required.
- Undertake any other related tasks assigned by the superior from time to time.
Qualifications & Skills
- Diploma/Degree in Business Administration, Supply Chain, or related field.
- Strong negotiation and communication skills.
- Detail‑oriented with good organizational abilities.
- Proficiency in Microsoft Office (Excel, Word) and procurement systems.
- Ability to work independently and as part of a team.
Ability to read, write, and speak Mandarin in addition to English and Malay, to facilitate communication with suppliers and ensure inclusivity.
Perks & Benefits
- Annual performance bonus
- Nearby public transport
- Medical insurance
- Paid training & development
Being an ISO 9001 certified company with many years in business since year 1995, and with a team of experienced, dedicated, and professional team member who strive the B.E.S.T to fulfil your business requirement, we are confident that we are the one you are looking for. We strive to deliver the best to our customer. To provide you the best, we make sure we are doing the best as well within the working environment. We, as one of the ISO 9001 certified company, strive the best for continuos improvement in support, quality, and lead time.
