Main Duties:
- Responsible for purchase of materials required by the company.
- To assist the Materials Manager in the allocation of suppliers based on the vendor capacity, location etc., and the company’s requirements.
- To survey the market and update the knowledge about new products and suppliers available in the market.
- Assist the Materials Manager to coordinate all the operations of the team within the department.
- Provide information on choices of items available for purchase.
- Any matter which may affect the interests of ACCOR should be brought to the attention of the Management.
- Assist the Materials Manager to prioritize purchases based on resources and urgency.
- Ensure to evaluate user needs and functionality of various materials purchased.
- Ensure that all Licensing laws are adhered to.
- Assist the Materials Manager to plan, direct and control all day-to-day Purchasing functions.
- Customer Service:.
- Motivate and develop the team to ensure smooth functioning of the department and promote teamwork.
- Provide effective support to the team to enable them to provide a range of effective and efficient services.
- Financial:
- Assist the Materials Manager to monitor and maintain inventory records of all the purchases made.
- Identify optimal, cost effective use of the resources and educate the team on the same.
Operational:
- To compare the quotations received and select the supplier, who suits to the company’s requirements.
- Ensure to place order with suppliers taking the lead time into consideration.
- Negotiate with supplier and evaluate the proposal when required.
- Ensure that the purchase order meets the criteria of quality, price, timelines and reliability and also the standards of the company.
- Ensure that a copy of purchase order is sent to all the concerned departments.
- Follow up with suppliers for efficient service and in case of late delivery of the materials ordered.
- Ensure closure of purchase record after delivery of items.
- Handle dispatches to other departments as required.
- Keep track of new Legislation, Excise and Custom rules that come into force from time to time.
- To handle day-to-day purchase activities.
- Follow up on payment on receiving the materials.
- Handle additional responsibilities as and when delegated by top management
- Coordinate operations with Department Coordinators, Supervisors and other Departmental Managers to ensure operational readiness, efficiency in resource
utilization and the prompt delivery of services.
