Job Description – Project Coordinator (InteriorDesign)
Role Overview
The ProjectCoordinator supports the Interior Designer-in-Charge in overseeing renovationprojects from site coordination to documentation control. This role requiresstrong site management skills, disciplined paperwork, familiarity withSingapore renovation processes, and strict adherence to payment-based workprogression.
Candidates with own transport (motorcycle or car) are preferreddue to frequent site visits.
Key Responsibilities
Project Execution & Payment-Based Work Control
- Oversee renovation works strictly in accordance with payment milestones and agreed percentages.
- Ensure work execution follows company policy, including but not limited to:
- Up to 20% work completion only after first payment is received
- Up to 50% work completion only after third payment is received
- Immediate work stoppage if final payment is not received, except for agreed and approved scope
- Monitor payment status closely and coordinate with management before releasing further works.
- Prevent over-commitment or over-execution beyond the payment received.
- Ensure subcontractors are scheduled and released strictly based on payment clearance.
Site Coordination & Subcontractor Management
- Conduct regular site visits to oversee workmanship, progress, and sequencing.
- Coordinate and supervise subcontractors to ensure works follow approved drawings and timelines.
- Prepare, issue, and track work orders to subcontractors.
- Identify site issues, design clashes, or improvement opportunities and proactively report or propose solutions.
- Work closely with the Interior Designer-in-Charge on site coordination, changes, and improvements.
Reporting, Paperwork & Filing Discipline
- Prepare and submit clear progress updates and site reports to management.
- Maintain neat, accurate, and complete documentation, including:
- Quotations
- Work orders
- Variation orders
- Invoices
- HDB / MCST forms
- Permits and approvals
- Ensure all documents are properly filed in both softcopy and hardcopy, following company SOP strictly.
- Update drawings, approvals, and records promptly to avoid discrepancies.
AutoCAD, Drawings & Technical Support
- Able to read, understand, and interpret AutoCAD drawings accurately.
- Assist the Interior Designer by:
- Making minor drawing adjustments
- Updating drawings based on site conditions or approved changes
- Ensuring latest versions are properly saved, named, and filed
- Ensure all drawing updates follow company drawing standards and filing structure.
Compliance & Professional Standards
- Be well-versed in Singapore renovation regulations and terminology.
- Ensure works comply with approved drawings, safety requirements, and regulatory guidelines.
- Uphold integrity, accuracy, and professionalism in all submissions and site coordination.
Client & Issue Handling
- Support the Interior Designer in handling client queries, concerns, and complaints professionally.
- Reinforce company policies on payment, work progress, and scope control when required.
- Assist in resolving site issues calmly and efficiently.
Work Ethics & Initiative
- Demonstrate reliability, responsibility, and accountability for assigned projects.
- Take initiative to flag risks, delays, payment issues, or site problems early.
- Able to work independently with minimal supervision and collaborate effectively with the team.
- Follow SOPs, workflows, and management instructions strictly.
Requirements
- Porfessional/Diploma or equivalent experience in Interior Design, Renovation, or Construction-related fields.
- Strong familiarity with Singapore renovation processes, terminology, and site practices.
- Experience coordinating subcontractors and renovation works.
- Proficient in AutoCAD or similar design software.
- Strong organisational and documentation skills with attention to detail.
- Able to manage multiple projects without compromising paperwork or site control.
- Calm, logical problem-solver when handling site or client issues.
- Responsible, proactive, and disciplined in following payment-based work controls.
- Own transport (motorcycle or car) preferred.
- Sales-driven mindset or interior design exposure is an advantage.
Salary
$1,800 – $3,500 (commensurate with experience)
Workplace Address
140 Paya Lebar Road
AZ@Paya Lebar
Singapore 409015
Working Hours
- Monday – Friday: 10:00am – 7:00pm
- Saturday: 10:00am – 2:00pm
