Total 1 job vacancies by Aegis Building & Engineering Pte Ltd

The Technical Administrator supports the hotel’s Engineering / Maintenance team by handling administrative, coordination, and documentation functions. This role ensures smooth operations, proper reporting, and compliance with client and company requirements.

Key Responsibilities

1. Work Order & Maintenance Coordination

• Receive, log, and track maintenance requests (preventive & corrective)
• Assign jobs to technicians / supervisors
• Monitor job progress and ensure timely completion
• Follow up on pending or overdue work orders

2. Documentation & Reporting

• Prepare daily, weekly, and monthly maintenance reports
• Update service reports, job completion records, and checklists
• Maintain proper filing (digital & physical) of: Work orders Service reports Quotations / POs Contracts

3. Client & Site Coordination

• Liaise with hotel engineering team and client representatives
• Schedule maintenance works and site access
• Ensure all works comply with hotel SOP and safety requirements
• Attend site meetings and take minutes (if required)

4. Inventory & Procurement Support

• Track materials usage and stock levels
• Raise purchase requests (PR) / purchase orders (PO)
• Coordinate delivery of materials to site
• Ensure no disruption due to material shortages

Requirements

• Diploma / ITE in Engineering, Facilities Management, or related field
• 1–2 years experience in admin / coordination role (hotel or facilities preferred)
• Familiar with maintenance operations / technical environment
• Good in Microsoft Excel, reporting, and ERP systems
• Able to work in a fast-paced environment and handle multiple tasks

Key Competencies

• Strong coordination & follow-up skills
• Attention to detail (important for reporting)
• Good communication with ops team & client
• Able to work independently and support operations team

Working Hours

• 5.5 days work week
• Monday to Friday: 8:00am – 5:00pm / 8:30am - 5:30pm / 9am - 6pm
• Saturday: 8:30am – 12:30pm