Job Role Overview
Lead and supervise a team of Estate staff in the smooth running of the Estate operations to achieve optimal effectiveness and efficiency.
Job Responsibilities
1. Operations Responsibilities
· Work closely with event coordinators from respective departments by providing logistical support, storage and space maintenance.
· Manage security card access system and a team of contracted security guards
· Review and update processes, policies and procedures in compliance with regulations and required standards for facility management.
· Manage and contract the use of SBC facilities and utilities with external parties for rental, lease and extended use of dormitories, apartments, worship hall, classrooms etc)
· Ensure proper security protocols, access card systems and security monitoring measures are in place and enforced throughout the premise.
· Manage a team of cooks who would provide meals to employees and students.
2. Estate Responsibilities
· Plan and manage College’s building facilities effectively (i.e. offices, classrooms, dormitories, canteen, carpark, landscaping etc), including operations, security and fire-safety.
· Conduct fire drills and other fire safety matters, and carry out regulatory submissions as required.
· Identify and drive improvement projects and manage facilities upgrade and cost control.
· Maintenance of building facilities: water systems, electrical and solar power systems, air-conditioning systems and other equipment to ensure safety and business continuity.
· Handle procurement of materials and services to justify for cost-effectiveness.
· Manage and update contracts and licenses renewals to ensure no lapses in maintenance schedules, validity of contracts, licenses and lifespan of equipment and parts.
· Source, engage and coordinate contractors, builders, architects etc for renovation or rectification work.
· Compile quarterly report, asset listings and budget proposal.
· Manage and mentor student helpers.
· To attend promptly (including after office hours) to emergencies such as power failure, water leakage.
3. Maintenance Supervisor Responsibilities
· Daily facilities check, identify rectification work and track resolutions progress to ensure safety, smooth and timely resolutions.
· Brief and assign daily repair/maintenance tasks to onsite maintenance technicians.
· Lead and monitor the repair work and work solutions progress.
· Physical and online procurement of spare parts for repairs.
· Maintain inventory stock of spare parts for repairs.
· Update and submit monthly maintenance checklists.
4. Other Responsibilities
· Support Facilities Subcommittee and Campus Redevelopment Committee administratively
· Any other duties and assigned by Senior Director Administration
Job Specifications
· Degree in Mechanical, Electrical or Civil Engineering or Facilities Management discipline preferred
· Minimum 5 years’ experience in facilities maintenance, including 2 years in College setting preferred
· Hold a detailed understanding of building procedures and infrastructure
· Proven experience of having a flexible approach and the ability to work under pressure
· A working appreciation of contracts and contract management
· Track record of leading, motivating and developing teams
· Flexible in working hours to meet the needs of the College
· Understanding of related trades in ACMV, Mechanical, Electrical, Building and BASCO/FRC
· Basic knowledge of space planning and utilisation would be good to have
· Good stakeholder management and able to engage with Senior Management confidently
· Able to attend in the event whereby the breakdown requires after office hours and/or weekends.
· Possess certification of Fire Safety Manager (SCDF) will be advantageous
· Ability to take initiative and effectively operate with general direction.
· Excellent written and verbal communication skills.
· Strong organisational and analytical skills.
· Independent, able to work with minimum supervision and have a good understanding of critical workflow
· Pro-active, ability to prioritize work and provide efficient and timely service to achieve desired results
