Total 627 Administrative / Clerical job vacancies

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs’ lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

Job Description

• Responsible for student admission and discharge matters (e.g., registration, updates, submissions, documentation, invoicing etc.)  
• Maintain and update staff and students’ records and files (e.g., staff numbers, student enrolment, staff & student attendance etc.)  
• Preparation and submission of staff/student documents, information, reports and records to relevant agencies (e.g., on attendance, enrolment, financial assistance regularly)  
• Collection of school fees and related banking matters  
• Assist with correspondence with parents, caregivers and/or other agencies  
• Attend to students and parents/caregivers and handle simple matters and queries  
• Assist with any other duties/tasks assigned by School Leaders or Admin Manager   
• Perform basic book-keeping and accounting duties (e.g., for petty cash, debit card, vouchers, accounts receivable/payable, fixed assets)  
• Assist with procurement matters, delivery and acceptance of goods and services  
• Process purchases, invoices and claims  
• Perform banking-related functions  
• Assist with any other duties/tasks assigned by School Leaders or Admin Manager  
• Compilation/collation of data and data entry  
• Preparation and submission of data, information and reports to internal (e.g., MINDS HQ) and external agencies (e.g., MOE, MSF, NCSS etc.)  
• Handle incoming/outgoing correspondences (e.g., distributing office mails, document despatch etc.) and dissemination of information to internal and external agencies   
• Manage, maintain and update office files, documents, records and forms  
• Perform general admin tasks and functions such as postal mailing, photocopying, scanning and laminating etc.  
• Answer phone calls and handle general enquiries  
• Assist colleagues where necessary and with other general administrative duties/tasks assigned by School Leaders or Admin Manager  
• Manage and maintain office equipment, inventories, stationery and supplies  
• Issuance of supplies, groceries, office stationery to staff and general workers and liaison with suppliers

Qualification

• GCE ‘A’ Levels or Diploma  

Other Information

• At least 3 years of general administrative experience. Candidates with basic accounting qualifications/background and experience with administrative duties in a school setting will be an advantage  
• Ability to work independently as well as part of a team  
• Good interpersonal and communication skills  
• Strong organization, time management and multi-tasking skills  
• Great attention to details with a positive attitude  
  
  Please note that your application will be sent to and reviewed by the direct employer -MINDSG LTD

Responsibilities

• Respond promptly to client emails, MS Teams messages, and requests to maintain clear communication and support daily operations
• Prepare, generate, proofread, and distribute documents and reports accurately to relevant stakeholders
• Enter data and maintain accurate records of operational requests to support compliance and audit readiness
• Organize and maintain filing systems and document management for easy retrieval and tracking of requests and deliverables
• Follow company policies and procedures to maintain operational compliance
• Review, approve, and document new or replacement staff pass/access card requests via the client’s procurement system
• Liaise with vendors and suppliers to coordinate procurement needs and ensure timely delivery of services
• Monitor vendor performance and assist in resolving issues to maintain service quality
• Facilitate communication between vendors and staff to support operational needs
• Provide general support to team members to enhance team productivity and collaboration
• Work on a rotating schedule that includes evenings, weekends, and public holidays as required to ensure continuous operation

Job Responsibilities:

· Handle and support day-to-day HR and Admin related matters

· Prepare HR Letters (i.e. Disciplinary, Contracts, Confirmation, Extension of Probation, Promotion, etc.)

· Maintain accuracy of HR database and updating employee records in HR information system

· Follow up and ensure that all employees’ employment status is updated and processed timely

· Ensure all documentations are properly filed (i.e. P-Files, E-P Files)

· Check and verify staff attendance for Payroll processing

· Check and verify employees’ leave application, medical claims, etc.

· Validate and prepare biometrics report for billing

· Handle employees’ enquiries and feedbacks

· Assist in claims submission, government grants, insurance, etc.

· Assist in coordinating training and development need for employees

· Handle walk-in interviews

· Any other HR/Admin duties assigned

Job Requirements:

· Diploma in Human Resource Management and/or related field

· Minimum 1 year of experience in HR Function (Candidates with no experience are welcomed. Training will be provided)

· Basic knowledge of Employment Act, IRAS and MOM regulations and HR best practices

· Strong organizational and administrative skills

· Proficiency in HR information systems and Microsoft Office

· Positive working attitude, people-oriented, strong team player, excellent communication, and interpersonal skill

· Attention to detail and accuracy in handling HR documentation

· Ability to manage multiple tasks and prioritize effectively

· Meticulous and pleasant disposition

Location: Novena
Salary: $3500 - 3800/month
Contract: 1 year (renewable/convertible based on performance & business needs)
Working Hours:

• Monday – Thursday: 8:30am – 6:00pm

• Friday: 8:30am – 5:30pm
  

Key Responsibilities:

• Support Change Manager and Service Delivery Manager in preparing weekly and monthly reports.

• Coordinate with various teams to ensure timely submission of reports and documentation.

• Assist in report consolidation and presentation to customers.

• Ensure compliance with document control procedures and support annual document reviews.

• Manage staff onboarding and offboarding processes.

• Maintain and update staff records and training compliance status.

• Support internal and external audit activities and track audit findings to closure.

• Assist with PMO administrative functions, including asset administration and annual asset verification.

• Monitor service requests and provide monthly status reporting.

• Support team welfare initiatives, meeting room bookings, and team events.

Requirements:

• GCE 'O' Level qualification or equivalent.

• Must have relevant experience providing administrative support in a project or PMO environment.

• Experience supporting Project Managers and implementing PMO processes.

• Able to coordinate across multiple stakeholders and manage reporting timelines.

• Familiar with project governance and project lifecycle processes.

• Experience in billing operations and PMO coordination is advantageous.

• Knowledge of ITIL Service Management will be an added advantage.
  
  

  By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com . You acknowledge that you have read, understood, and agree with the Privacy Policy.

  EA Reg. ID: R25157446 (Katherine Carlen)

  PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No: 01C4394

Working Days: 5 Days (Mon-Fri), 8:30am-5:30pm

Location: Ang Mo Kio 

Salary $2,400 - $2,700 + AWS

Job Descriptions:

• Attend and handle incoming hotline calls
• Assist in the planning, coordination, and execution of marketing campaigns and internal training events
• Create and maintain marketing collateral such as brochures, presentations, and social media content
• Provide administrative support to the sales & marketing team, including scheduling and data entry
• Packing and preparing of shipping goods and handling of LC documents for bank submission
• Submit monthly forecasted pending sales order report to Account team
• Other ad hoc administrative duties as assign

Job Requirements:

• Certificate or degree in Marketing, Communications, or a related field
• 1-2 years of experience in a marketing or administrative support role
• Proficient in using MS Office suite, Excel and familiar with QuickBooks Accounting Software

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Company Overview

BOON CHANG STRUCTURE PTE LTD is a company specializing in construction-related services, supporting compliance and operational excellence in the sector.

Job Summary

You will manage office administration, support recruitment and employee onboarding, handle company certifications, coordinate training and compliance, and maintain accurate employee records to ensure smooth HR and operational processes.

Responsibilities

• Respond to phone calls, manage incoming mail, and coordinate courier services to support office communication
• Requisition stationery and pantry supplies and maintain office equipment and facilities to ensure a functional work environment
• Manage company certifications such as BCA, SLOTS, SCDF, ISO, and BizSafe to maintain regulatory compliance
• Assist recruitment by placing job advertisements, shortlisting candidates, scheduling interviews, and preparing employment contracts and appointment letters
• Update and maintain employee databases accurately and promptly to support HR record-keeping
• Track and support employee appraisals, contract renewals, and work pass renewals to ensure timely compliance
• Handle full employment application processes for Work Permits, S Pass, Employment Pass, Dependent Pass, and manage NTS workers’ repatriations and air ticket arrangements
• Coordinate employee onboarding and offboarding processes to facilitate smooth transitions
• Arrange employee training courses and coordinate development programs to ensure all required certifications and licenses are obtained for audits and regulatory compliance
• Manage workers’ dormitory arrangements, update residential addresses via MOM, OFWAS, Coretrade, and handle levy waivers and medical checkups to comply with regulations
• Verify and process medical claims related to Work Injury Compensation and Foreign Workers Medical Insurance to ensure accurate claims handling
• Maintain an efficient filing system for internal, external, and confidential documents to support document management
• Generate monthly reports and manage all relevant documentation to provide accurate operational insights
• Monitor changes in statutory HR regulations and ensure company compliance with legal requirements
• Perform other ad-hoc duties as assigned by management to support business needs

Required competencies and certifications

• Minimum Secondary/ITE/Diploma education level
• Minimum 3 years of relevant working experience
• Proficiency in Microsoft Office applications

Preferred competencies and qualifications

• Experience in construction or process sectors is advantageous
• Attention to detail and meticulous work approach

Job Title: Admin (M1-1047)
Location: Orchard
Working Hours: Monday-Friday 8.30am - 5.30pm
Salary: $2500-$3000

Job Description
Key Responsibilities
1.Provide comprehensive administrative support to ensure all daily business operations are executed smoothly and efficiently.
2. Manage the end-to-end lifecycle of business documents, including preparation, formatting, proofreading, and timely submissions.
3. Perform high-accuracy data entry and maintain essential administrative records to support team decision-making.
4. Establish and maintain organized physical and digital filing systems to ensure secure and rapid information retrieval.
5. Act as a reliable point of support for the management and various departments, assisting with assigned duties and cross-functional coordination.
6. Proactively undertake ad-hoc tasks and special projects as required to meet evolving business needs.

About Us

Dada Consultants is a boutique executive search firm in Singapore specialising in tech, fintech, and digital assets. We're a lean, high-performing team of around 15 people. We're looking for a dependable HR & Admin Executive to be the backbone of our people operations.

What You'll Do

HR Operations

• Manage end-to-end work pass applications and renewals (EP, S Pass, DP LOC) via MOM portal
• Draft and issue offer letters, employment contracts, confirmation letters, and other HR correspondence
• Coordinate onboarding for new hires — including first-day briefings and documentation
• Maintain and update employee records and HR files (digital and physical)
• Support offboarding processes including resignation acknowledgements and exit clearance

Payroll & Benefits Administration

• Manage employee claims, allowances, and reimbursements via the HR system
• Maintain accurate records of leave entitlements and balances
• Coordinate with the finance team on payroll-related matters where required
• Administer employee benefits and ensure timely processing of submissions

Compliance & Policy

• Ensure HR practices are aligned with MOM regulations and Employment Act requirements
• Assist in drafting or updating HR policies and employee handbook as needed

Office & Admin

• Manage day-to-day office operations — supplies, vendor coordination, facilities
• Support founders and management with administrative tasks and scheduling

What We're Looking For

• 2–4 years of HR & admin experience, ideally in a small or boutique firm
• Hands-on experience with MOM work pass applications (EP/S Pass) is a strong plus
• Familiar with Singapore Employment Act and CPF regulations
• Organised, detail-oriented, and able to juggle multiple tasks without dropping the ball
• Comfortable working in a fast-paced, entrepreneurial environment with minimal hand-holding
• Proficient in Microsoft Office / Google Workspace; experience with HRIS or payroll tools is a bonus

If it sounds like your next move, please don’t hesitate to apply. Kindly note that only shortlisted candidates will be contacted. Appreciate your understanding. Data provided is for recruitment purposes only.

About Us

Dada Consultants was established in 2017, with the commitment of providing the best recruitment services in Singapore. We are comprised of a dynamic head-hunting team dedicated to sourcing for highly competent professionals in IT industry. We provide enterprises with customized talent solutions, and bring talents to career advancement.

EA Registration Number: R2197058
Business Registration Number: 201735941W. Licence Number: 18S9037
www.dadaconsultants.com

Who You Work With

Global Consumer Financial Services (GCFS) is all about helping consumers get what they want from life. It’s a broad ambition. So, the team offer an equally wide range of services. From branch to premier banking and everything in-between. That’s a lot to get your teeth into and many career paths to follow. And you’ll be doing it all while learning from the best in an award-winning environment.

What You Do

As a Personal Wealth Manager, you will be based at one of OCBC’s Island‑wide branches, providing comprehensive, one‑stop financial advisory and banking services to customers.

Your key responsibilities include:

• Providing holistic financial advisory services through the active promotion and cross‑selling of OCBC’s full suite of bank‑approved wealth management products, including insurance, investments, Mortgage loans, unit trusts, structured deposits, and any other financial products and services approved by the Bank from time to time.

• In consultation with Branch Manager, developing monthly action plans to achieve or exceed sales targets, supporting new business growth and customer acquisition objectives

• Adopting a consultative selling approach to understand customers’ financial needs, life goals, and risk profiles, and recommending suitable solutions

• Performing account opening and any ongoing servicing for new and existing customers to deliver customer excellence, ensuring accurate documentation, timely follow‑ups, and adherence to the Bank’s policies and regulatory requirements

• Providing customer engagement and support through tele‑consulting and the servicing of walk‑in customers, as well as after‑care support, including handling customer feedback and enquiries, and responding to customers’ day‑to‑day banking and servicing needs in a timely and professional manner

• Working according to branch operating hours, and supporting roadshows, clients’ events, and attending customer appointments as required to meet business and customer engagement needs

• Proactively building and maintaining long‑term customer relationships, deepening engagement through regular reviews and relevant financial insights

Who You’ll Enjoy This Role With

You don’t need to know everything on Day 1 — that’s what training is for. What matters more is your attitude and willingness to learn.

To help you succeed in your role, you will join our structured training program during the first 6 weeks of your career with us. Thereafter you will also have at least 5 training days every year to help you further develop your career and keep your skills sharp and up-to-date with the latest developments in the industry.

As a successful Personal Wealth Manager, you will have the option to take your career forward by either pursuing our Management Route, on the path of becoming a Branch Manager one day, or the Sales Route, growing into a Senior Relationship Manager working with premier private clients. Plus, as a top performer, you will be invited to trips, visiting great locations across the world from Paris, Barcelona to London and many more.

Who you are

• Preferably has a Degree or a Diploma with at least 2 years of relevant retail banking sales experience.
• Fresh grads are welcome to apply.
• Results-oriented go-getter who works well under pressure.
• Prepared to have flexible working hours that may include working on weekends.
• Candidates with more than 2 years of relevant financial advisory experiences and proven sales records will be considered for Senior Personal Wealth Manager position.

This role is suited for you if you:

• Are curious about financial planning or wealth management
• Enjoy speaking with people and building rapport over the phone
• Comfortable working in one of OCBC’s branches, serving and assisting customers to deliver service excellence, and deliver KPIs through holistic financial advisory
• Take pride in doing your work well and improving over time
• Are open to flexible working hours, including some weekends for events when required

What We Offer

• Competitive base salary
• A comprehensive suite of holistic and flexible benefits to support different lifestyles
• Industry‑leading learning and professional development opportunities
• Strong emphasis on employee wellbeing, growth, and career aspirations
• Opportunities to contribute to meaningful community initiatives

At OCBC, we care for our people as much as we care for our customers—supporting you every step of your career journey.

Who You Work With

Global Consumer Financial Services (GCFS) is all about helping consumers get what they want from life. It’s a broad ambition. So, the team offer an equally wide range of services. From branch to premier banking and everything in-between. That’s a lot to get your teeth into and many career paths to follow. And you’ll be doing it all while learning from the best in an award-winning environment.

What You Do

As a Senior Personal Wealth Manager, you will be based at one of OCBC’s Island‑wide branches, providing comprehensive, one‑stop financial advisory and banking services to customers.

Your key responsibilities include:

• Providing holistic financial advisory services through the active promotion and cross‑selling of OCBC’s full suite of bank‑approved wealth management products, including insurance, investments, Mortgage loans, unit trusts, structured deposits, and any other financial products and services approved by the Bank from time to time.

• In consultation with Branch Manager, developing monthly action plans to achieve or exceed sales targets, supporting new business growth and customer acquisition objectives

• Adopting a consultative selling approach to understand customers’ financial needs, life goals, and risk profiles, and recommending suitable solutions

• Performing account opening and any ongoing servicing for new and existing customers to deliver customer excellence, ensuring accurate documentation, timely follow‑ups, and adherence to the Bank’s policies and regulatory requirements

• Providing customer engagement and support through tele‑consulting and the servicing of walk‑in customers, as well as after‑care support, including handling customer feedback and enquiries, and responding to customers’ day‑to‑day banking and servicing needs in a timely and professional manner

• Working according to branch operating hours, and supporting roadshows, clients’ events, and attending customer appointments as required to meet business and customer engagement needs

• Proactively building and maintaining long‑term customer relationships, deepening engagement through regular reviews and relevant financial insights

Who You’ll Enjoy This Role With

You don’t need to know everything on Day 1 — that’s what training is for. What matters more is your attitude and willingness to learn.

To help you succeed in your role, you will join our structured training program during the first 6 weeks of your career with us. Thereafter you will also have at least 5 training days every year to help you further develop your career and keep your skills sharp and up-to-date with the latest developments in the industry.

As a successful Personal Wealth Manager, you will have the option to take your career forward by either pursuing our Management Route, on the path of becoming a Branch Manager one day, or the Sales Route, growing into a Senior Relationship Manager working with premier private clients. Plus, as a top performer, you will be invited to trips, visiting great locations across the world from Paris, Barcelona to London and many more.

Who you are

• Preferably has a Degree or a Diploma with at least 2 years of relevant retail banking sales experience.
• Results-oriented go-getter who works well under pressure.
• Prepared to have flexible working hours that may include working on weekends.
• Candidates with more than 2 years of relevant financial advisory experiences and proven sales records will be considered for Senior Personal Wealth Manager position.

This role is suited for you if you:

• Are curious about financial planning or wealth management
• Enjoy speaking with people and building rapport over the phone
• Comfortable working in one of OCBC’s branches, serving and assisting customers to deliver service excellence, and deliver KPIs through holistic financial advisory
• Take pride in doing your work well and improving over time
• Are open to flexible working hours, including some weekends for events when required

What We Offer

• Competitive base salary
• A comprehensive suite of holistic and flexible benefits to support different lifestyles
• Industry‑leading learning and professional development opportunities
• Strong emphasis on employee wellbeing, growth, and career aspirations
• Opportunities to contribute to meaningful community initiatives

At OCBC, we care for our people as much as we care for our customers—supporting you every step of your career journey.

About the Role

We are looking for an organised and reliable PropertyOperations & Leasing Admin Executive to support the day‑to‑day runningof our co‑living studio portfolio. This role is hands‑on and involves maintenancecoordination, tenant onboarding, and leasing administration. You will workclosely with the Director and be a key part of keeping our units safe, well‑maintained,and tenanted.

This role does not require CEA registration. All leasingtasks are administrative/logistical.

Key Responsibilities

Property Maintenance & Facilities

• Coordinate vendors (cleaning, aircon, pest control, handyman, locksmith) and check completed work
• Maintain a compliance/servicing calendar across all units
• Conduct or schedule periodic unit inspections and flag safety issues
• Manage keys/access codes and coordinate access for tenants and vendors

Tenant Onboarding

• Arrange move‑in/move‑out logistics and condition checklists
• Prepare welcome packs and maintain tenant records
• Support deposit reconciliation (data gathering only)

Leasing Administration

• Update PropertyGuru/EdgeProp listings (content provided)
• Handle first‑line enquiries on availability, pricing, and unit specs
• Schedule and confirm viewing appointments
• Maintain enquiry and listing‑performance trackers

Requirements

Qualifications

• Minimum N/O‑Level or equivalent
• 1–2 years’ experience in admin, customer service, hospitality, or operations
• Candidates with 3–4 years’ experience in property management/co‑living/facilities admin are welcome
• Singaporean/PR preferred

Skills & Competencies

• Proficient in Excel/Google Sheets (tracking, basic formulas)
• Strong organisational and multitasking skills
• Clear written and spoken English
• Comfortable using WhatsApp and basic listing platforms
• Basic spoken Mandarin (for vendor/tenant communication)

Physical Requirements

• Able to travel independently between units for inspections/viewings
• Able to conduct physical walkthroughs (stairs, minor lifting)
• Willing to support occasional after‑hours/weekend urgent issues

Employment Details

Item

Details

Employment Type

Full‑Time

Location

Home‑based for admin (D19 preferred); regular travel to Hougang, Kovan, Simei, Redhill

Working Hours

Tue–Fri, 11am–7pm

Saturday & Sunday 9 am to 12 pm.

Salary

S$2,200 – S$3,200 (commensurate with experience)

Reporting To

Director, VCPL

Benefits

• 14 days annual leave
• Transport reimbursement
• Phone/data allowance
• Performance bonus / AWS

Growth Opportunities

You will gain broad exposure across property operations,facilities management, and leasing. As our portfolio expands, there ispotential for increased responsibility and career progression.

How to Apply

Please send your resume, expected salary, and earliestavailability to Maya.propnex@gmail.com. Cc. Patrickkoh.propnex@gmail.com.Only shortlisted candidates will be contacted.

*Job Description for Education Group*

Job Title: *Assistant Admin / Junior Admin*

Department: *Operations & Business Development*

Location: *Singapore (with occasional regional support)*

Reporting To: *Operations Manager / Business Development Manager*

*Job Summary*

We are looking for a motivated, detail-oriented, and proactive Assistant Admin / Junior Admin to support the Operations Manager in day-to-day operations and business development activities across our preschool centres in Singapore, China, and Malaysia.

*Key Responsibilities*

* Provide administrative and operational support to the Manager in coordinating preschool operations across Singapore and China.

* Assist in regulatory compliance matters, including ECDA submissions and coordination with relevant authorities.

* Support business development initiatives such as partnership outreach, referral programmes, and new centre exploration.

* Help prepare documents, schedules, and logistics for site visits, meetings, and partnership activities in China and Malaysia.

* Assist in marketing and enrolment campaign coordination, data collection, reporting, and follow-up tasks.

* Conduct research, prepare presentation materials, maintain accurate records, and handle general administrative duties.

* Provide timely support on internal coordination and project tracking.

*Requirements*

* Diploma or Bachelor’s degree in Business Administration, Early Childhood Education, Marketing, or related fields.

* Strong organisational skills, attention to detail, and ability to multi-task.

* Basic accounting knowledge is an advantage

* Good written and verbal communication skills in English and Mandarin (an advantage).

* Interest in the early childhood education sector and regional business operations.

* Fresh graduates and interns are welcome to apply.

*What We Offer*

* Valuable hands-on exposure to regional preschool operations and business development.

* Mentorship and guidance from experienced managers.

* Opportunity for growth within a fast-expanding education group.

Salary Depending on Experience and Qualification

We are seeking a highly organised and proactive Administrative & Events Coordinator to support the Organisational Learning & Excellence (OLE) team. This role provides end-to-end coordination across events, administrative processes, procurement, and stakeholder engagement, ensuring smooth delivery of staff engagement initiatives and internal programmes.

Key Responsibilities

1. Event & Logistics Coordination

• Provide end-to-end coordination for internal and external events (e.g. townhalls, engagement sessions, awards, leadership events)
• Liaise with venues, vendors, caterers, and event partners on logistics, setup, and timelines
• Coordinate event requirements including registration, seating, materials, AV support, and refreshments
• Support site visits and ensure readiness prior to events
• Provide on-site coordination and post-event follow-up

2. Participant Management

• Manage end-to-end participant administration (invitations, RSVP tracking, reminders, replacements)
• Maintain accurate participant databases and trackers
• Ensure balanced participation across departments and staff groups
• Provide timely updates and proactively flag issues

3. Procurement & Vendor Administration

• Support procurement activities (e.g. RFQs, SVPs, quotation comparisons) in line with guidelines
• Liaise with vendors for quotations, documentation, and invoicing
• Maintain procurement trackers and ensure timely follow-ups
• Support invoice processing and audit-ready documentation
• Assist with post-event procurement close-out

4. Session Administration & Reporting

• Prepare session materials (attendance lists, discussion materials, supplies)
• Take accurate notes during sessions and compile summaries with key insights and follow-ups
• Collect and analyse participant feedback
• Prepare summary reports highlighting trends and improvement areas

5. Knowledge Management

• Maintain organised records, trackers, and documentation across initiatives
• Ensure proper filing, version control, and accessibility of materials
• Support onboarding by maintaining up-to-date knowledge resources
• Recommend improvements to filing and tracking processes

6. Communications Administration

• Manage shared email inbox and route queries appropriately
• Support dissemination of internal communications (emails, intranet updates)
• Coordinate approvals and content clearance
• Provide basic formatting support (e.g. PowerPoint, Canva)

Requirements

Qualifications & Experience

• Diploma or GCE A-Level qualification
• Minimum 3–5 years of relevant experience in administrative support, event coordination, or operations
• Experience in stakeholder coordination and procurement support is preferred
• Familiarity with government procurement processes is an advantage
• Strong organisational and multitasking abilities
• Excellent communication and stakeholder management skills
• Meticulous with strong attention to detail
• Proficient in Microsoft Office (Excel, PowerPoint, Word) and collaboration tools (Teams, Zoom)
• Comfortable using AI/digital tools (e.g. ChatGPT) to enhance productivity

Additional Information

• Contract Period: 1 August 2026 to 31 March 2028
• Employment Type: Outsourced / Contract
• Location: Singapore
• Working Arrangement: Office-based with event support requirements

Admin & HR Executive

Job Description:

Human Resource

• Manage end-to-end recruitment: Job posting, candidate screening, interview coordination, and offer management
• Prepare work pass application drafts for incoming new staff and coordinate renewals of existing staff work passes with MOM
• Prepare Letters of Appointment (LOA)
• Conduct structured orientation programmes for all new hires; manage the onboarding experience including 30/60/90-day check-ins
• Send notification emails to relevant departments upon new staff commencement
• Administer all HR transactions including confirmation, contract renewal, transfer, and offboarding
• Send resignation acknowledgement emails to resigned staff; prepare and submit monthly resignee listing to CFO for Oracle processing
• Manage leave administration (annual, medical, maternity/paternity, childcare, NS leave) in HRMS
• Administer staff hospitalisation and insurance claims, including liaison with insurers and timely submission
• Prepare and issue Certificates of Employment (COE) for staff upon request
• Manage the Primary Care Programme (PCP) for staff in accordance with MOM requirements
• Prepare and update staff CVs for new site staff and staff transfers.
• Manage and maintain the HRMS for staff and semi-staff
• Administer staff hospitalisation and insurance claims
• Coordinate internship placements, including liaison with institutions, onboarding administration

Compliance, Reporting & Policy

• Maintain and update HR database with accuracy; prepare monthly HR reports and statutory survey submissions (MOM, BCA, etc.)
• Support in the implementation of HR policies, procedures, and guidelines and the employee handbook
• Monitor changes to MOM, TAFEP, CPF, and other applicable legislation; advise superiors and management on necessary updates

Administration

• Monitor and coordinate renewal of company vehicles road tax and insurance policies; maintain a renewal tracker to ensure zero lapses
• Assist Esso Fleet Card programme — collate receipts and prepare periodic reports for submission to Finance
• Arrange bus transport for workers as required and verify monthly transport invoices
• Coordinate with IT on email account creation for new staff, license tracking, and procurement of computers and laptops
• Coordinate donations and corporate social responsibility (CSR) initiatives
• Assist in drafting and disseminating company memos, circulars, and employee communications
• Support planning and execution of company events, staff activities, and CSR programmes
• Assist with data compilation for the Annual Report and Sustainability Report
• Provide general administrative support across departments as required
• Handle ad-hoc tasks as assigned by immediate supervisors

Job Requirements

• Degree in Human Resources Management or relevant
• Min. 2 years of experience as a HR Generalist
• Familiar with MOM Guidelines
• Proficient in HRIS and Data Analysis
• Team player, strong organisational skills and attention to details

Work with a team that believes in growth, mentorship, and celebrating wins together.

We are looking for enthusiastic individuals to join our sales and marketing team and grow alongside a group of motivated professionals.

If you’re motivated, eager to learn — we want to meet you.

This isn’t your typical 9–5. It’s an opportunity to grow from day one, gain real-world experience, and be part of a team that genuinely wants to see you win. No prior experience needed — just a positive mindset and learning attitude. Structured training will be provided from Day 1.

The Opportunity

We work with established brands to bring their campaigns to life through creative and strategic execution. You’ll take on meaningful work, learn practical skills, build confidence, and develop professional and personal skills with strong mentorship and team support.

What You’ll Be Doing

• Collaborate with the team to execute and support marketing campaigns
• Create meaningful customer engagement experiences
• Brainstorm campaign ideas and contribute to problem-solving
• Develop communication, confidence, and leadership skills

What’s in It for You

• Travel Exposure – Regional and international opportunities 
• 1-on-1 Mentorship - Personalised coaching and development support
• Clear Career Growth – Clear progression and advancement pathways
• Supportive Team Culture - A team that grows with you
• Flexible work arrangement 
• Performance-based incentives (details shared during interview)

Job Details

Position: Full-Time

Location: Singapore (Hybrid work arrangement; office-based activities required)

Schedule: Monday to Friday

Start Date: Immediate / Within 1–2 Weeks

No Experience? No Problem.

We hire based on attitude, not background. If you’re hungry to learn, open to growth, and be part of a high-energy team, we want to meet you. 

Shortlisted candidates will be contacted within 24 hours.