Total 7 Administrative / Clerical job vacancies in Selangor

• Research potential vendors
• Compare and evaluate offers from suppliers
• Plan and purchase material according to Sales Order
• Evaluates suppliers on price, quality of products and delivery time. To review, verify and check the details of Purchase Order (PO) & Supplier’s Delivery Order (DO)
• Maintaining supplier records and purchasing records
• Able to handle daily activities such as Purchase Receive and Purchase Order, dealing with Supplier, expedite and update user on supplier committed delivery
• Maintenance of stocks coding system
• Monitor stock levels and place orders as needed
• Following closely with supplier for the packing list and handle freight shipment
• Prepare reports on purchases, including cost analyses
• Enter order details (e.g. vendors, quantities, prices) into internal databases
• Track orders and ensure timely delivery
• Coordinate with warehouse staff to ensure proper storage
• Handling claims of defective products whether under warranty or replacement

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Casual dress code

Job Description

• Manage general ledger, journal entry, accounts payable, and accounts receivable, including data entry, fixed assets, full set accounts.
• Reconcile bank accounts, vendor / customer statements, vendor / customer aging, ensuring all accounts are updated and balanced.
• Provides accounting & administrative support to finance manager.
• Filing accounts and admin related documents.
• Involved in month end accounts closing.
• Preparing, reviewing, and managing annual audits, and liaising with auditors, company secretary.
• Review summary / report of project prepared by project team.
• Preparing, reviewing and submitting SST reports.
• Communicate with customer & supplier for payment purposes when required, prepare payment for suppliers.
• Supervise / review assistant works to ensure accurate accounting data entry and timely reports.

General

• Provide fully support / assist to finance manager.
• Any other duties and ad-hoc tasks to be assigned from time to time.
• Month-End & Year-End Closing: Finalizing accounts for a specific period to ensure all transactions are properly recorded.
• Ensure compliance with accounting standards and statutory requirements.

Experience & Qualifications

• At least diploma in accounting.
• Minimum 3 years working experience in this position.
• Knowledge of MS Office ( MS Excel, Word, outlook )
• Highly committed and able to work independently within tight datelines.
• Punctuality, good attendance, responsible, good communication & independent.
• Required language: English, Bahasa Malaysia, Mandarin is compulsory.
• Strong organizational skills with the ability to multi-task.
• Experience using SQL Accounting system will be an advantage.
• Strong in accounting double entry.

Perks & Benefits

• Open culture
• Personal development opportunities
• Annual Leave / Compensatory leave
• Medical and Hospitalisation Leave
• SOCSO
• EPF
• EIS
• Annual appraisal and bonus ( Based on performance )
• Working hours : 8.30am to 6.00pm ( 5 days week )

Requirements

• Candidate must possess at least diploma.
• Immediate availability is highly preferred.
• 1-2 year(s) working experience in a related field is preferred for this position.
• Knowledge and experience in using SQL accounting system will be added advantage.
• Mandarin speaking is mandatory for internal/external communication.
• Positive working attitude and ability to work in a team.
• Willing to learn and responsible.
• Good communication, interpersonal and organizational skills.
• Able to work at 68000 Ampang, Selangor, will be in charge inventory management.
• Monday to Friday (full day), Saturday (alternate and flexible).

Responsibility

• Receive orders from customer, clarify requirements, prepare accurate sales orders, invoices, and delivery documentation
• Schedule deliveries or third-party couriers
• Assist in payment collection and follow up on outstanding customer accounts
• Liaise with suppliers/vendors on purchase orders
• Verify supplier invoices and delivery notes against purchase orders
• Coordinate routine maintenance and inspections for company delivery vehicles
• Lead the warehouse team in stock counts, picking, packing, and inventory reconciliation
• Report discrepancies in inventory or damaged goods promptly
• Any other task as per required
• Responsible for full set of accounts includes general accounting, account receivable, account payable, cash flow, bank reconciliation, monthly closing, tax, and treasury issues.
• Overall in-charge of accounts administrative work.

Perks & Benefits

• Commission and bonus
• Flexible working hours
• Casual dress code
• Paid training and development

We are metal stamping manufacturing for automobile industry plant at Telok Panglima Garang looking for the right candidates to join us on the following position. 本公司為一間外資臺灣公司專門制造汽車零件, 供應于國内國產車及日本汽車工業。

Job Descriptions / Requirement 工作述求&要求:

1. 生产主管 / Production Supervisor

2. 助理 / 文员 / Assistant / Clerk

• 拥有 SPM 文凭或以上学历

SPM qualification or above

• 负责安排及协调生产线运作

Plan and coordinate production line operations

• 须能以中文、英文及马来文进行沟通及书写

Able to communicate and write in Chinese, English, and Bahasa Malaysia

• 具备基本分析能力及解决问题能力

Possess basic analytical and problem-solving skills

• 懂得操作电脑

Computer literate

• 有无经验均可申请

Fresh graduates and candidates with or without experience are welcome

• 负责电话接听、邮件收发与回复，记录来访及留言信息

Handle phone calls, emails, and visitor messages professionally.

• 协助执行部门日常沟通，例如整理KPI、跟进项目进度、跨团队协作

Support day-to-day operations: tracking KPIs, monitoring project progress, and collaborating across teams.

• 学习能力强、适应力好，沟通表达顺畅

Strong learning ability, adaptability, and communication skills

How to Apply 应聘方式:

Email resume to account@chaoyuanind.com with the subject line “Production Supervisor / Assistant /Clerk Application – [Your Name]”

We will review your resume shortly.

将简历发送至 account@chaoyuanind.com，邮件标题请注明“生产主管/助理/文员”

我们将尽快安排初步面试.

Perks & Benefits

• Flexible working hours
• Medical insurance 医药保险
• Personal leave
• Daily & OT Meal Allowance 食物津贴
• Other Allowance
• Personal Accident Insurance 意外险
• Group Hospitalization Scheme 住院津贴
• 5 Days Work 五天制

Job Responsibilities

• Handle daily administrative operations to ensure smooth office and factory support functions.
• Coordinate with local and overseas suppliers, including suppliers from China, regarding procurement and documentation matters.
• Prepare purchase orders, follow up on deliveries, and maintain procurement records.
• Assist in logistics coordination, shipment arrangements, and inventory record management.
• Perform data entry, filing, document control, and maintain accurate records.
• Prepare daily, weekly, and monthly operational reports.
• Assist in stock monitoring, inventory reconciliation, and documentation updates.
• Provide administrative support to procurement, logistics, operations, and accounts functions.
• Perform ad-hoc assignments as instructed by management.

Job Requirements

• Minimum SPM, Diploma, or equivalent qualification.
• Fresh graduates are encouraged to apply; relevant working experience will be an added advantage.
• Proficient in Microsoft Office, especially Excel, Word, and Outlook.
• Good organisational, coordination, and documentation skills.
• Able to handle multiple tasks and work independently with minimum supervision.
• Experience in procurement, logistics, inventory control, administration, or manufacturing environment is an advantage.
• Able to communicate in Mandarin, English, and Bahasa Malaysia.
• Willing to work in Kapar, Selangor.

EPF, Socso, EIS, Medical

SUMMARY OF RESPONSIBILITIES :

• Accounts & Bookkeeping: Perform basic bookkeeping, input routine daily financial transactions, and update internal sheets.

• HR & Statutory Compliance: Manage payroll data and coordinate directly with statutory bodies including KWSP, LHDN, and PERKESO.

• Office & Admin Management: Oversee daily office operations, monitor administrative tasks, and keep communication channels organized.

• Data Management: Maintain, input, and update company records using existing Excel templates and manual logging systems.

• Client Liaison: Professionally correspond with overseas clients and external local partners.

Job Requirements :

• Language Proficiency: High proficiency in English (for overseas client communication) and Bahasa Malaysia (for statutory and government body interactions).

• Skills & Software: A basic understanding of bookkeeping or accounting principles is required.

• Experience Over Education: Practical work experience and a positive, proactive attitude are highly preferred over formal educational papers.

• Mindset & Core Values: High integrity to manage highly private and confidential company data.

• Work Style: Comfortable working with manual data-keeping methods (no heavy ERP systems; entirely Excel and manual sheets).

• Personality: A quick learner who is highly organized, adaptive, and eager to pick up new processes.

Nice-to-Have Skills (Not Mandatory)

• Ability to speak Mandarin (to assist with our client based in China).

• Basic or beginner-level familiarity with AutoCount software.

What We Offer

• Full in-house guidance, training, and step-by-step onboarding support.

• Structured, stable, and ready-to-use workflows and tracking systems.

A trusted environment where good attitude and hard work are directly rewarded.

Job Responsibilities:

• Setting KPI and developing incoming job sheet

• Contacting merchant for installation appointment on the phone, by email, whatsapp and feed back to Bank

• Key in merchant profile into system

Operations :

• SPM level

• 2 years of experience as an operations administrator or in a similar position.

• Strong communication and interpersonal skills, with the ability to provide

detailed explanations and convey information clearly to diverse merchant

• Proficiency in Microsoft and data management software.

• Detail-oriented with analytical and problem-solving skills.

Job location :

• 1 post for Subang Jaya Office

• 1 post for Johor office

Perks & Benefits

• Medical insurance
• Dental insurance