Total 7 Administrative / Clerical job vacancies in Central Jakarta

• Mengembangkan dan mengelola konten digital kreatif untuk kebutuhan branding dan pemasaran perusahaan.
• Mendesain materi visual seperti poster, banner, feed media sosial, dan kebutuhan promosi lainnya.
• Membuat konsep kreatif untuk campaign digital dan media sosial.
• Mengelola website dan media sosial perusahaan agar tetap aktif dan menarik.
• Bekerja sama dengan tim untuk menghasilkan strategi pemasaran digital yang efektif.
• Melakukan editing foto dan video untuk kebutuhan promosi perusahaan.
• Memastikan seluruh hasil desain sesuai dengan identitas brand perusahaan.

AYANA Midplaza Jakarta is seeking a detail-oriented and proactive Security Admin to support our security operations. This role is vital in ensuring smooth administrative processes, supporting the security team, and maintaining documentation to uphold safety standards within the property.

Responsibilities:

• Manage and maintain security records, logs, and reports accurately and timely.
• Coordinate communication between the security team and other departments within the property.
• Assist in scheduling and tracking security personnel attendance and shifts.
• Prepare security-related documents and correspondence as required.
• Maintain inventory and documentation of security equipment and supplies.
• Assist in organizing security meetings, training sessions, and drills.
• Ensure compliance with internal security policies and regulatory requirements.
• Handle administrative tasks such as filing, data entry, and responding to security-related inquiries.

• Minimum diploma degree in Administration, Business, or related field.
• 1-2 years of experience in security administration or similar administrative roles.
• Strong organizational and multitasking skills.
• Good communication skills in English and Bahasa Indonesia, both written and spoken.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Detail-oriented and proactive in problem-solving.
• Willing to work in shifts as required.
• Criminal-free record.
• Knowledge of local laws and fire safety.
• Valid certification in CPR and First Aid.
• Certification in the Alcohol Awareness program.

• Input VAT local and VAT impor to Coretax
• Input sales export, nota retur, and nota pelabuhan to Coretax
• Upload and approve VAT Out to Coretax
• Check the completeness document from vendor for the VAT local and VAT impor
• Receive goods invoice forwarder from logistics
• Create ID Billing & payment voucher for VAT Payment
• Prepare SPT PPN

Administrative and coordination

• Manage the General Manager’s diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings
• Screen/handle telephone calls, appointments, mails and emails and take action accordingly
• Take minutes at the Executive Committee Meeting
• Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager
• Prepare and manage correspondences with internal and external parties for General Manager’s signature
• Attend to requests from divisional, corporate or owners offices and facilitate it accordingly
• Attend to residents/patrons’ special requests or complaints that are directed to the General Manager
• Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly
• Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.
• Maintain systematic up-to-date filing and tracing systems
• Maintain and update Executive Committee and Department Heads’ personal files kept in the General Manager’s office
• Maintain and update Executive Committee and Department Heads’ leave record
• Maintain and update ‘Manager-On-Duty’ schedule
• Prepare monthly financial data reports
• Maintain confidentiality of sensitive matters/issues
• Manage and upkeep the functionality and cleanliness of the office
• Ensure adequate stock of office stationery
• Maintain a high level of professionalism and project a positive image of the organization.

Other Responsibilities

• Maintain complete knowledge of all F&B services, contents & preparation methods, outlets and hotel services/features
• Be fully conversant with hotel fire & life safety/emergency procedures
• Attend all briefings, meetings and trainings as assigned by management
• Maintain a high standard of personal appearance and hygiene at all times
• Perform other reasonable duties assigned by the assigned by the Management

Join the World's Leading Personal Training Team at UP: Singapore

At Ultimate Performance (UP), our purpose is simple but powerful: to unlock our clients’ potential and transform lives, one person at a time. We achieve this through the world’s most effective personal training system: The UP Method; built on data, science, and an unrelenting commitment to results. 

We're now opening our next intake of exceptional Personal Trainers to join our Singapore team. 

Who We Are:

Founded in London in 2009, UP has become a global leader in body transformation, delivering laser-focused, results-driven personal training through the UP Method. With 27 private gyms across four continents, from Los Angeles to Sydney, our reputation is built on one thing: outcomes. Clients come to us for smart, science-backed training and tailored nutrition that delivers real, measurable change. 

But let’s be clear...We’re not a gym. We don’t compare ourselves to gyms. We’re not in the same lane. Our service and support go far beyond a client's 60-minute session. Our commitment isn’t limited to two or three hours a week, it’s a full-spectrum approach that drives total transformation. 

Our Method:

So, what’s the secret sauce?  

It’s The UP Method, and it works. What we can tell you is that we focus solely on what drives results. No gimmicks, no distractions. Every trainer plays a key role in delivering life-changing outcomes for our clients, and it’s that standard that sets us apart. 

What You’ll Do: 

As a Personal Trainer at UP, your journey starts by mastering your craft, not chasing sales targets. You’ll be trained to an elite level and equipped to coach clients using the industry-leading UP Method. From there, you’ll work with a wide range of clients who trust UP to get them results they haven’t achieved anywhere else. You’ll deliver world-class personal training with measurable impact, acting as both coach and trusted partner in your clients’ transformation journey. 

This role is for trainers who are serious about their career, obsessed with client results, and committed to personal growth. This isn’t just a job, at UP, personal training is a way of life. 

What You’ll Need to Succeed: 

• Previous, hands-on experience in personal training. 

• A Personal Training (or equivalent) qualification.
• A valid right to work for Singapore, e.g. permanent residency or citizenship (We don't offer visa sponsorship).

• A genuine passion for transforming lives.

• A strong work ethic and growth mindset.

We’ll handle the rest through our industry-leading onboarding, mentoring, and development programme, designed to shape great trainers into world-class coaches, and future leaders. 

The UP Way: 

At UP, attitude is everything. We’re a demanding environment because we believe in pushing limits, yours, and your clients'. If you're driven by excellence, hungry for growth, and committed to delivering meaningful results, you’ll thrive here. 

What We Value:

• Results-Driven: You care about what counts. 

• Own It: You take full responsibility: wins, failures, everything. 

• Passion for Progress: You want to grow, not just tick boxes. 

• Supportive & Personalised: You treat every client as an individual.

What You’ll Get:

We reward commitment and results with a benefits package designed to support your performance and your future:

• Annual Leave: 7 days, increasing with length of service up to 17 days. 
• Statutory Public Holidays: 11 days, in accordance with government regulations. 
• Health Insurance: Comprehensive coverage under the AIA Group Hospital & Surgical Plan 1. 
• Central Provident Fund (CPF) Pension: Retirement savings plan to help you plan for the future. 
• Employee Assistance Program (EAP): 24/7 access to mental health support, telephone counselling, and financial guidance. 
• Leadership development programmes.
• No sales targets – you coach, we handle the rest.
• Global mobility – work in our gyms around the world.
• Internal mobility via The Bench (our global talent programme).
• Enhanced parental leave.
• Compassionate leave for life’s difficult moments.
• Sick Leave Policy: Employees are entitled to 14 days of paid outpatient sick leave and 60 days of paid hospitalisation leave per year, upon completing three months of service. A valid medical certificate may be required.
• 40% discount on UP supplements and partner brands.
• Cutting-edge client training app.

Why This Role Matters: 

• Join a team of elite trainers at the top of their game. 

• Work in a culture where results, not sales, define success.

• Receive world-class coaching, education, and mentoring. 

• Build a genuine career with real growth and clear progression. 

• Focus on what you do best: training and transforming lives. 

Ready to Build a Career You’re Proud Of? 

If you're serious about being the best and helping others become their best, we want to hear from you. Apply today and start your journey with Ultimate Performance. 

Hours: 40 hours per week, full-time (including early mornings and late evenings during your first year) 

Salary: starting from SGD $25,200 and up to SGD $79,400 annually.

All job applicants are required to already have a valid right to work for Singapore before applying.

U.P. does not provide Personal Trainer qualifications and so requires all applicants to have already attained their qualification in Personal Training, or an equivalent qualification.

Your data will be stored by Ultimate Performance and will be used by our HR and recruitment teams for the purpose of managing your application. You can find out more about how we use your data during our recruitment process here: https://ultimateperformance.com/terms-conditions