Total 20 Administrative / Clerical job vacancies in Bandar Baru Klang

Administrative Duties

• Manage office administration tasks
• Maintain records, documentation, and filing systems
• Handle vendor coordination and office supplies

Accounts & Finance

• Handle full set of accounts & ensure timely closing of monthly accounts
• Process invoices, payments, and staff claims
• Perform bank reconciliations
• Assist in preparing financial reports
• Coordinate with auditors and tax agents when required
• Assist in SST filing

HR Support

• Maintain employee records and HR documentation
• Support payroll processing and attendance management

Perks & Benefits

• Regular team activities
• Medical insurance
• Personal development opportunities
• Paid training and development

• Operations & Logistics Admin Executive
• Operations Coordinator (PKS & Biomass Logistics)

Job Description

Role Overview

We are looking for a highly organized and tech-savvy Operations Admin to manage our daily operational data, stock records, and domestic logistics coordination. Based at our HQ, you will play a vital role in balancing inventory and coordinating transport allocations between our trading arm and our two factories in Kapar and Johor.

A major focus of this role will be handling our high-volume Palm Kernel Shell (PKS) trading and wood pellet supply chains. The ideal candidate is analytical, structured, and comfortable utilizing modern technology—including AI tools (such as ChatGPT/Copilot for reporting and communication)—to work smarter and faster.

Key Responsibilities:

• PKS & Wood Pellet Allocation: Manage and allocate inventory stocks for Palm Kernel Shells (PKS) and wood pellets to meet ongoing client orders.
• Logistics Coordination: Arrange, schedule, and coordinate domestic transport (lorries/logistics partners) to ensure smooth delivery of PKS and biomass products from our factories or supply points to clients.
• Data & Records Management: Maintain accurate daily records of PKS weights, factory outputs, incoming raw materials, and outgoing deliveries.
• Reporting: Prepare structured weekly operational reports and assist the management team with monthly closing data verification.
• Communication: Act as the operational bridge between the HQ, factory teams, and domestic truck drivers/logistics vendors.

Job Requirements:

• Language Skills: Fluency in Mandarin (written and spoken) is required as you will be dealing extensively with Mandarin-speaking stakeholders, clients, and internal teams.
• Tech Capability: Proficient in Microsoft Excel/Word and experienced in leveraging AI tools (e.g., ChatGPT, AI data tools) to automate daily writing, drafting emails, or organizing operational data.
• Experience: Minimum 1–2 years of experience in operations admin, warehouse admin, or domestic logistics coordination. Direct experience dealing with PKS, agricultural commodities, or bulk material logistics is a massive advantage.
• Attributes: Sharp eyes for numbers (especially tracking metric tons/lorry weight tickets), proactive problem solver when transport delays happen, and excellent time management skills.

我们正在寻找一位组织能力强、对科技应用敏锐的 营运行政员，负责管理我们每日的营运数据、库存记录和本地物流协调。你将常驻总部，负责在我们的贸易业务与两家工厂（巴生加埔和柔佛）之间，平衡库存并进行顺畅的罗里/运输调度。

本职位的一大核心是负责跟进我们的高销量 棕榈仁壳 (PKS) 贸易与木屑颗粒的供应链。我们希望你是一位擅长利用现代科技（如 熟练使用 ChatGPT / Copilot 等 AI 工具 来撰写报告和沟通）的精明工作者。

核心职责：

• PKS 与木屑颗粒调度： 管理并合理调配 棕榈仁壳 (PKS) 和木屑颗粒的库存，以满足客户的持续订单需求。
• 本地物流协调： 安排、规划并对接本地运输公司（罗里/物流伙伴），确保货物安全、准时地从工厂或供应点送到客户手中。
• 数据与记录管理： 精确记录工厂每日产量、原材料进货量以及罗里出货吨数。
• 报告编制： 负责制作系统化的每周营运报告，并协助管理层核对每月结账数据。
• 日常沟通： 作为总部、两家工厂团队以及本地罗里司机/物流供应商之间的重要沟通桥梁。

岗位要求：

• 语言能力： 必须精通华语（听、说、读、写），因为需要大量与华语客户、利益相关者及内部团队进行业务对接。
• 科技能力： 精通 Excel/Word，并有使用 AI 工具（如 ChatGPT、AI 数据整理工具）的经验，能利用 AI 自动化处理日常邮件撰写、报告草拟或整理营运数据。
• 工作经验： 至少 1 至 2 年的营运行政、仓库行政或本地物流协调经验。有处理过 PKS、农产品或大宗散装物资物流者将获极大加分。
• 核心特质： 对数字极度敏感（特别是看懂罗里称重单/Metric Tons），在面临运输延迟时能主动解决问题。

Benefits & Remuneration

• Statutory Contributions: Full EPF, SOCSO, and EIS compliance.
• Annual & Medical Leave: Provided strictly in accordance with the Malaysian Employment Act.
• Cultural Festive Leave: Additional or flexible leave allocation to celebrate your respective race/religious festival (e.g., Hari Raya, Chinese New Year, Deepavali, Christmas).
• Career Growth: Opportunity to work directly with the management team in a leading, stable 10-year-old biomass company.

Requirements

• Candidate must possess at least diploma.
• Immediate availability is highly preferred.
• 1-2 year(s) working experience in a related field is preferred for this position.
• Knowledge and experience in using SQL accounting system will be added advantage.
• Mandarin speaking is mandatory for internal/external communication.
• Positive working attitude and ability to work in a team.
• Willing to learn and responsible.
• Good communication, interpersonal and organizational skills.
• Able to work at 68000 Ampang, Selangor, will be in charge inventory management.
• Monday to Friday (full day), Saturday (alternate and flexible).

Responsibility

• Receive orders from customer, clarify requirements, prepare accurate sales orders, invoices, and delivery documentation
• Schedule deliveries or third-party couriers
• Assist in payment collection and follow up on outstanding customer accounts
• Liaise with suppliers/vendors on purchase orders
• Verify supplier invoices and delivery notes against purchase orders
• Coordinate routine maintenance and inspections for company delivery vehicles
• Lead the warehouse team in stock counts, picking, packing, and inventory reconciliation
• Report discrepancies in inventory or damaged goods promptly
• Any other task as per required
• Responsible for full set of accounts includes general accounting, account receivable, account payable, cash flow, bank reconciliation, monthly closing, tax, and treasury issues.
• Overall in-charge of accounts administrative work.

Perks & Benefits

• Commission and bonus
• Flexible working hours
• Casual dress code
• Paid training and development

Location

Johor (Kempas)

Internship Roles Available

Technical Intern (Technician / Document Control)

• Exposure to technical documentation and drawings
• Assist in document control and site coordination
• Students from Civil / Construction related field

QAQC Intern

• Assist in site inspection and quality checking
• Learn QAQC processes and reporting
• Civil / M&E related students

Site Supervisor Intern

• Support daily site activities and coordination
• Learn construction workflow and supervision
• Civil / Construction background

QS / Contract Intern

• Assist in measurement and cost-related tasks
• Exposure to contract and project costing
• Quantity Surveying / Construction Management students

Safety Intern

• Support safety monitoring and site compliance
• Learn safety procedures and site practices
• Safety / Civil background

Surveyor Intern

• Assist in site measurement and setting-out
• Exposure to survey instruments (training provided)
• Surveying / Civil students

Procurement / Purchasing Intern

• Assist in purchasing and material coordination
• Exposure to supplier management and documentation
• Business / Engineering Management students

Admin Intern

• Support administrative and coordination tasks
• Exposure to project documentation and operations
• Open to all relevant fields

Requirements

• Students from relevant field (Diploma / Degree)
• Willing to learn and work in site environment
• Responsible and positive attitude
• Able to communicate in English (Chinese is an advantage for certain roles)

Perks & Benefits

• Open culture

Location

Johor (Kempas)

Internship Roles Available

Technical Intern (Technician / Document Control)

• Exposure to technical documentation and drawings
• Assist in document control and site coordination
• Students from Civil / Construction related field

QAQC Intern

• Assist in site inspection and quality checking
• Learn QAQC processes and reporting
• Civil / M&E related students

Site Supervisor Intern

• Support daily site activities and coordination
• Learn construction workflow and supervision
• Civil / Construction background

QS / Contract Intern

• Assist in measurement and cost-related tasks
• Exposure to contract and project costing
• Quantity Surveying / Construction Management students

Safety Intern

• Support safety monitoring and site compliance
• Learn safety procedures and site practices
• Safety / Civil background

Surveyor Intern

• Assist in site measurement and setting-out
• Exposure to survey instruments (training provided)
• Surveying / Civil students

Procurement / Purchasing Intern

• Assist in purchasing and material coordination
• Exposure to supplier management and documentation
• Business / Engineering Management students

Admin Intern

• Support administrative and coordination tasks
• Exposure to project documentation and operations
• Open to all relevant fields

Requirements

• Students from relevant field (Diploma / Degree)
• Willing to learn and work in site environment
• Responsible and positive attitude
• Able to communicate in English (Chinese is an advantage for certain roles)

Perks & Benefits

• Open culture

Job Description

• Assist with day-to-day operation for the Administration function and duties.
• Assist in office utilities and inventories including pantry.
• Answering phones, managing mail, greeting visitors, and maintaining office equipment and supplies.
• Assist in prepared and cleanliness of meeting room including entire office housekeeping
• Acting as a liaison between departments, clients, and vendors.
• Responsible to order and record office stationery.
• Responsible to office machines such as photocopiers and computers. 

Requirement

• Minimum Diploma/Degree in Business Administration or related field.
• At least 1 - 2 year working experience in related field.
• Preferable on candidate has knowledge in Autocount
• Computer literate and proficient in Microsoft Office i.e Excel, Word, Power Point
• Strong organizational and time-management skills to handle multiple tasks.
• Possess positive work attitude, result driven, independent, must be well organized & self-motivated and a good team player.
• Fresh graduate is encouraging to apply.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities
• Medical Insurance

（主要職責）：

• 日常營運：監督和管理日常帳務和行政事務

確保營運順暢。

• 應付帳款：處理應付帳款發票並管理所有付款。

高效地。

• 溝通：與各級人員進行有效互動與溝通

相關任務的組織安排。

• 文件記錄：妥善保管文件和文檔，以便於查閱和使用。

參考。

• 及時執行：確保所有任務都準時完成並維持進度

迄今為止。

• 其他任務：承擔上級要求的任何其他任務，或

管理。

（職位要求）：

• 教育背景：至少持有高等SPM/STPM/LCCI證書

資格。

• 語言能力：英語、馬來語和國語流利。

• 會計知識：對會計原則有紮實的理解

基本的。

• 電腦技能：熟練使用 MS Excel、MS Word 和會計軟體。

• 經驗：1-2 年處理全套帳務的經驗。

福利待遇

• 員工權益
• 個人休假
• 學術休假
• 開放文化
• 個人發展機會

(Key Responsibilities):

• Daily Operations: Oversee and manage daily accounts and administrative tasks

to ensure seamless operations.

• Accounts Payable: Handle AP invoices and manage all outgoing payments

efficiently.

• Communication: Interact and communicate effectively with all levels of the

organization for related tasks.

• Documentation: Maintain proper filing and documentation for easy access and

reference.

• Timely Execution: Ensure all tasks are completed in a timely manner and kept up

to date.

• Additional Tasks: Take on any other tasks as requested by your superior or

management.

(Job Requirements):

• Educational Background: Possess at least a Higher SPM/STPM/LCCI

qualification.

• Language Proficiency: Fluent in English, Bahasa Malaysia, and Mandarin.

• Accounting Knowledge: Solid understanding of accounting principles is

essential.

• Computer Skills: Proficiency in MS Excel, MS Word, and accounting software.

• Experience: 1-2 years of experience in handling a full set of accounts.

Perks & Benefits

• Employee equity
• Personal leave
• Sabbatical leave
• Open culture
• Personal development opportunities

要求

• 應徵者至少需持有大專文憑。
• 能夠立即到崗者優先考慮。
• 此職位優先考慮具有 1-2 年相關領域工作經驗者。
• 具備SQL會計系統使用知識和經驗者優先考慮。
• 國語是內部/外部溝通的必備語言。
• 積極的工作態度和團隊合作能力。
• 樂於學習且有責任心。
• 良好的溝通能力、人際溝通能力和組織能力。
• 能夠勝任位於雪蘭莪州安邦 68000 的工作，將負責庫存管理。
• 週一至週五（全天），週六（隔週彈性安排）。

責任

• 接收客戶訂單，確認需求，準備準確的銷售訂單、發票和出貨單據。
• 安排送貨或第三方快遞
• 協助收款並跟進未結清的客戶帳戶
• 負責與供應商/廠商就採購訂單進行溝通
• 核對供應商發票及送貨單與採購訂單是否一致
• 協調公司送貨車輛的日常維護和檢查工作。
• 帶領倉庫團隊進行庫存盤點、揀貨、包裝和庫存核對。
• 立即報告庫存差異或貨物損壞。
• 根據需要完成其他任何任務
• 負責全部帳務，包括一般會計、應收帳款、應付帳款、現金流量、銀行對帳、每月結算、稅務及財務問題。
• 全面負責財務行政工作。

福利待遇

• 佣金和獎金
• 彈性的工作時間
• 休閒著裝要求
• 有薪培訓和發展

Job Description

• Assist with day-to-day operation for the Administration function and duties.
• Assist in office utilities and inventories including pantry.
• Answering phones, managing mail, greeting visitors, and maintaining office equipment and supplies.
• Assist in prepared and cleanliness of meeting room including entire office housekeeping
• Acting as a liaison between departments, clients, and vendors.
• Responsible to order and record office stationery.
• Responsible to office machines such as photocopiers and computers. 

Requirement

• Minimum Diploma/Degree in Business Administration or related field.
• At least 1 - 2 year working experience in related field.
• Preferable on candidate has knowledge in Autocount
• Computer literate and proficient in Microsoft Office i.e Excel, Word, Power Point
• Strong organizational and time-management skills to handle multiple tasks.
• Possess positive work attitude, result driven, independent, must be well organized & self-motivated and a good team player.
• Fresh graduate is encouraging to apply.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities
• Medical Insurance

要求

• 應徵者至少需持有大專文憑。
• 能夠立即到崗者優先考慮。
• 此職位優先考慮具有 1-2 年相關領域工作經驗者。
• 具備SQL會計系統使用知識和經驗者優先考慮。
• 國語是內部/外部溝通的必備語言。
• 積極的工作態度和團隊合作能力。
• 樂於學習且有責任心。
• 良好的溝通能力、人際溝通能力和組織能力。
• 能夠勝任位於雪蘭莪州安邦 68000 的工作，將負責庫存管理。
• 週一至週五（全天），週六（隔週彈性安排）。

責任

• 接收客戶訂單，確認需求，準備準確的銷售訂單、發票和出貨單據。
• 安排送貨或第三方快遞
• 協助收款並跟進未結清的客戶帳戶
• 負責與供應商/廠商就採購訂單進行溝通
• 核對供應商發票及送貨單與採購訂單是否一致
• 協調公司送貨車輛的日常維護和檢查工作。
• 帶領倉庫團隊進行庫存盤點、揀貨、包裝和庫存核對。
• 立即報告庫存差異或貨物損壞。
• 根據需要完成其他任何任務
• 負責全部帳務，包括一般會計、應收帳款、應付帳款、現金流量、銀行對帳、每月結算、稅務及財務問題。
• 全面負責財務行政工作。

福利待遇

• 佣金和獎金
• 彈性的工作時間
• 休閒著裝要求
• 有薪培訓和發展

職位描述

• 協助處理行政部門的日常運作和職責。
• 協助處理辦公室雜務和庫存，包括茶水間。
• 接聽電話、處理郵件、接待訪客、維護辦公設備和用品。
• 協助準備和清潔會議室，包括整個辦公室的日常清潔工作。
• 擔任各部門、客戶和供應商之間的聯絡人。
• 負責訂購和記錄辦公用品。
• 負責辦公設備的維護，例如影印機和電腦。

要求

• 最低學歷要求為工商管理或相關領域的文憑/學位。
• 至少1-2年相關領域工作經驗。
• 最好候選人具備 Autocount 的知識。
• 具備電腦操作能力，熟練微軟辦公室軟體，例如Excel、Word和PowerPoint。
• 具備較強的組織能力及時間管理能力，能夠同時處理多項任務。
• 具備積極的工作態度，以結果為導向，獨立性強，必須做事有條理且積極主動，並且是優秀的團隊成員。
• 歡迎應屆畢業生申請。

福利待遇

• 個人休假
• 開放文化
• 個人發展機會
• 醫療保險

職位要求

• 歡迎應屆畢業生及SPM畢業生申請。

• 具備優秀的動手能力和注重細節的品質

• 能夠獨立工作。

• 正面的態度和負責任的品格。

• 個性開朗，注重提供卓越的客戶服務。

• 有相關工作經驗者優先考慮。

• 具備良好的溝通和人際交往能力，並且能夠獨立開展工作。

• 具備自信心，並能積極與所有相關方互動。

• 至少1-2年相關工作經驗。

• 良好的英語、國語和馬來語能力。

• 有責任感，能勝任分配的工作。

• 自我激勵，做事條理清晰

工作職責

• 本單元組涵蓋未歸入其他主要組別的文書支援人員；文書支援人員

• 在這種情況下，任務將包括—

• 接收顧客訂單•

• 與內部部門協調。

• 執行管理階層不時指派的其他相關職務。

福利待遇

• 員工權益
• 佣金和獎金
• 津貼（旅費、交通費等）
• 定期團隊活動
• 有薪培訓和發展

Job Requirements

• Fresh graduate and SPM leavers are encourage to apply.

• Excellent hands-on skills with eye for details

• Ability to work independently.

• Positive attitude and responsible character.

• Pleasant personality with focus on excellence in customer service.

• Prior working experience will be an added advantage.

• Self-starter with good communication and interpersonal skill.

• Possess self-confidence and be able to actively interact with all relevant parties.

• Minimum 1-2 years related experience.

• Good command in English, Mandarin and Bahasa Malaysia.

• With sense of responsibility and manageable with assigned work.

• Self motivated and well organized

Job Responsibilities

• This unit group covers clerical support workers not classified elsewhere in Major Group; Clerical Support Workers

• In such cases tasks would include –

• Receiving customers’ orders•

• To coordinate with internal departments.

• To carry out other relevant duties as may be assigned by Management from time to time.

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Regular team activities
• Paid training and development

關於該職位

我們正在尋找一位能力出眾、條理清晰的財務、人力資源及行政經理，負責公司各項行政支援職能。該職位的主要職責包括管理財務監督、人力資源營運和行政職能，同時領導一支小型內部團隊，並與外包會計支援部門協調合作。

理想的候選人應具備較強的組織能力、領導能力和溝通能力，並且能夠在快節奏的專案環境中管理多項職能。

主要職責

• 負責財務營運、現金流監控和管理報告。
• 與外包會計團隊、審計師、稅務代理人和銀行協調合作。
• 確保符合法律法規和財務要求。
• 監督人力資源運營，包括招募、薪資協調、員工檔案和人力資源管理。
• 負責員工績效管理及員工關係事宜。
• 負責辦公室行政管理、公司文件、許可證和公司支援職能。
• 領導和監督財務、人力資源和行政人員。
• 改善內部流程、控制和營運效率。
• 協助管理層進行報告、預算和營運協調。

基本要求

• 會計、金融、工商管理、人力資源或相關領域的學士學位。
• 至少5年財務和行政管理相關工作經驗。
• 擁有工程、建築或專案相關行業經驗者優先考慮。
• 對財務運營、人力資源管理和辦公室管理有良好的理解。
• 熟悉馬來西亞的法律法規和勞動法規。
• 較強的組織能力、領導能力和解決問題的能力。
• 精通微軟辦公室軟體和會計系統。
• 能夠同時處理多項任務並獨立工作。

優先技能

• 具備管理中小企業企業支援職能的經驗。
• 接觸以專案為基礎的業務運作。
• 較強的溝通協調能力。
• 熟悉自動計數或類似會計系統。

福利待遇

• 交通補貼
• 手機話費補貼
• 彈性的工作時間
• 休閒著裝要求
• 定期團隊活動
• 公司旅行
• 醫療保險
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