Company Overview
Ho & Wee LLP is a boutique law firm in Telok Ayer specializing in litigation, conveyancing, and corporate matters.
Job Summary
Join Ho & Wee LLP as an Administrative Executive to support lawyers and management with legal and office administration in a dynamic law firm environment.
Responsibilities
- Provide administrative and secretarial support to lawyers and management to ensure smooth office operations
- Draft and prepare correspondences, basic legal documents, and standard forms under lawyer supervision to support case management
- Maintain client databases and conduct conflicts checks to ensure accurate matter management and compliance
- Perform data entry and organize physical and electronic filing systems for efficient document retrieval
- Conduct KYC checks and maintain client due diligence records following firm procedures to uphold regulatory compliance
- Prepare bills and assist with billing processes to support financial operations
- Monitor deadlines and manage lawyers’ schedules to facilitate timely case progress
- Manage daily office operations including answering phone calls, receiving visitors, and handling enquiries professionally
- Collect, sort, and distribute mail; coordinate with despatch and courier services to ensure timely delivery
- Manage purchasing and maintenance of office supplies such as stationery and pantry items to support office needs
- Coordinate with third-party service providers, including IT, to maintain office functionality
- Assist in archiving and retrieving files to maintain organized records
- Oversee office cleanliness and maintenance to provide a professional work environment
Required competencies and certifications
- Minimum 3–4 years of administrative experience in a Singapore law firm or professional services firm
- Hands-on experience in at least one practice area: litigation, conveyancing, or corporate/secretarial work
- Familiarity with KYC procedures and client file opening processes
- Good command of written and spoken English
- Proficient in Microsoft Office applications (Word, Excel, Outlook)
Preferred competencies and qualifications
- Diploma or equivalent qualification
Other Information
Interested applicants are invited to write in with their resume and expected salary to jobs@hoandwee.com. Please note that only shortlisted applicants will be notified.
