Job Responsibilities
1.     Lease Documentation Processing
·       ACRA search on tenants and prospects
·       To ensure full execution of documents after tenant’s acceptance of Letter of Offer and preparation of Lease Agreements including payments
·       Assist and support the team to ensure smooth process of lease documentation – including proper filing, liaise and track the execution of lease documents by tenants
·       Maintain timely submission and update tenants’ sales on a monthly basis
·       Timely update concluded deals, and update COC required documentations
2.     Viewing Arrangements
·       Attend to phone enquiries and making viewing arrangements
·       Maintaining calendars of team for viewing arrangements
·       Calculation of area for proposed subdivided units
3.     Vacancy Listing
·       Maintain vacancy listing and agent mailing list, monthly
·       To send and follow up of prospecting emails to prospects
4.     Arrears Management
·       To ensure timely follow up with Finance and tenants on arrears for rent and ad-hoc charges
5.     Tenant’s Insurance Policies
·       To ensure timely follow-up with tenants on updating of Tenants’ PL and IAR insurance in accordance to SOP
6.     Tenants Related Matters
·       Arrange for flowers to be sent for tenant’s business commencement
7.     Procurement
·       Create purchase requests and ensure payments are timely remitted
8.     Contact Database
·       Ensure timely updated of contact database for tenants, and business associates. Support with relevant contact details to counterparts
9.     URA Occupancy Reporting
·       Reporting of building occupancy in URA portal
10.  Any other ad-hoc duties assigned
You will also manage the network of property leased from external Landlord
·       Liaising and following up with external Landlord’s Lease Admin Team on the documentations pertaining to the Lease including insurances and ensure payments made timely. Â
·       Liaise with internal stakeholder to renew insurance policies on an annual basis
Job Requirements
·       1 to 2 years of administration / operations experiences
·       Able to work in fast paced environment and meet timelines
·       Well-conversant in Microsoft Office applications (MS Word/Excel)
·       Details-oriented and quality conscious
·       Good follow through skills
·       Pleasant personality and good interpersonal skills
·       You should have a Diploma/ Degree in Real Estate/Building/Business
We regret to inform that only shortlisted candidates will be notified.