Total 10,026 Full-time Others administrative assistant job vacancies

Job Requirements:

• A recognized Degree, preferably with a minimum of 3 years’ experience in administration and/or payroll-related functions.
• Candidates with a Diploma or STPM qualification and extensive relevant experience may also be considered. 
• Proficient in English, able to write and communicate effectively. Knowledge of Mandarin and Bahasa Melayu will be an added advantage.
• Good interpersonal, oral and written communication skills.
• Able to work independently and as a team.
• Attention to details and strong in problem-solving.
• Excellent time management skill, able to multitask and prioritise daily workload effectively.
• Proficient in MS office and other relevant software.

Job Responsibilities:

• Manage day-to-day administrative operations to ensure smooth and efficient office functioning.
• Handle payroll-related processes, including data entry, verification, and coordination to ensure accuracy and timeliness.
• Maintain and update employee records, liaise with relevant authorities and ensure compliance with statutory requirements and labour regulations.
• Prepare reports, correspondence, and documentation as required by management.
• Address employee enquiries related to administrative and payroll matters in a timely and professional manner.
• Ensure proper filing, documentation, and record-keeping for audit and compliance purposes.
• Perform ad-hoc duties and projects as assigned by management from time to time.

Perks & Benefits

• Supportive, collaborative, and positive work environment.
• Stable organization with long-term career growth opportunities.

Requirements:

• Bachelor’s Degree in Human Resource Management, Business Administration, or an equivalent qualification. Candidates with a minimum of 2 years’ relevant experience in a similar capacity are preferred; however, fresh graduates are encouraged to apply as training will be provided.
• Up-to-date knowledge of Malaysian labour laws and the Industrial Relations Act, with the ability to apply them effectively in day-to-day HR operations.
• Hands-on experience or strong interest in handling a full spectrum of HR functions, including recruitment, attendance and leave management, disciplinary matters, and labour and industrial relations cases.
• Proficient in English, with good written and verbal communication skills. Proficiency in Mandarin and Bahasa Melayu will be an added advantage.
• Strong interpersonal and communication skills, with the ability to interact effectively with employees at all levels.
• Detail-oriented, meticulous, and able to maintain a high level of integrity and confidentiality in handling sensitive information.
• Mature, self-motivated, and able to work independently as well as collaboratively in a team environment.
• Excellent time management and organizational skills, with the ability to prioritise tasks and meet tight deadlines in a fast-paced environment.
• Proficient in Microsoft Office applications and familiar with HR systems or other relevant software.

Job Responsibilities:

• Manage the full spectrum of Human Resource administrative functions, ensuring smooth and efficient daily operations.
• Handle job advertisement, screening, and interview coordination.
• Administer employee attendance, leave management, and maintain accurate and up-to-date HR records and databases.
• Handle employee relations matters, including addressing grievances, disciplinary actions, and supporting industrial relations cases in compliance with Malaysian labour laws.
• Support office administrative functions, including documentation, filing, and coordination of internal activities.
• Maintain strict confidentiality of employee information and company records at all times.
• Perform ad-hoc HR and administrative duties as assigned by management from time to time.

Perks & Benefits

• Supportive, collaborative, and positive work environment.
• Stable organization with long-term career growth opportunities.

Job Description

The Purchasing cum Admin Assistant is responsible for supporting the company's procurement and administrative functions to ensure smooth daily operations. This role involves sourcing and purchasing goods and services, coordinating with suppliers, and providing general administrative support to various departments.

The position plays an important role in ensuring timely procurement, cost control, and efficient office administration.

Key Job Responsibilities

1. Purchasing & Procurement

• Prepare Purchase Orders (POs) in accordance with company procedures.
• Source and obtain quotations from suppliers for products, materials, and services.
• Compare supplier pricing, lead times, and product specifications to support cost-effective purchasing decisions.
• Liaise with suppliers regarding order placement, delivery schedules, product availability, and pricing.
• Verify purchase-related documents, including quotations, purchase orders, delivery orders, invoices, and credit notes.
• Coordinate with relevant departments to ensure goods received match purchase orders and required specifications.
• Assist in resolving discrepancies related to quantity shortages, damaged goods, pricing issues, or delivery delays.
• Maintain and update supplier databases, purchasing records, and procurement documentation.
• Source for alternative suppliers and support supplier performance evaluations when required.

2. Administrative Support

• Maintain and organize company records, files, contracts, and administrative documents.
• Manage office supplies and coordinate replenishment to ensure adequate stock levels.
• Coordinate courier services, office maintenance, repairs, and general office administration matters.
• Support company events and internal administrative activities.
• Assist in monitoring inventory levels of office supplies and operational materials.

3. Compliance & Continuous Improvement

• Ensure all purchasing and administrative activities comply with company policies and procedures.
• Maintain confidentiality of company information and supplier agreements.
• Identify opportunities to improve procurement efficiency, administrative processes, and cost savings.
• Perform any other duties and special projects assigned by management from time to time.

Requirements:

• Minimum SPM/Diploma or equivalent recognized qualification.
• At least 1 year of experience working in an administrative role.
• Proficient in Microsoft Word and Excel to prepare and manage project documents and reports.
• Ability to work independently and meet targets in a fast-paced environment while contributing effectively as part of a team.
• Proficient in using Wechat and Taobao as part of the sourcing tools.
• Organized and detail-oriented with the ability to multitask, prioritize, and meet deadlines consistently.

Perks & Benefits

• Open culture
• Personal development opportunities

Duties & Responsibilities

• Handle day-to-day administrative tasks and office operations
• Maintain and organize company records, documents, and filing systems
• Manage office supplies and coordinate with vendors/suppliers
• Manage correspondence (emails, phone calls, letters)
• Assist in preparing reports, quotations, and invoices
• Handle incoming calls, emails, and general inquiries
• Support other departments when required

Requirements

• Minimum Diploma in Business Administration or related field
• Minimum 1–2 years of relevant working experience (fresh graduates are welcome to apply)
• Conversant in English and Bahasa Melaysia (Mandarin is an added advantage)
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Good communication and interpersonal skills
• Able to work independently and as part of a team
• Responsible, detail-oriented, and proactive attitude

Working Condition and Physical Environment

• Working hours from 830am-6pm, Monday to Friday

Job Location

• Petaling Jaya (HQ): 27, Jalan PJU 3/49, Sunway Damansara, 47810 Petaling Jaya Selangor.
• Penang: 59, Jalan Perai Jaya 4, Bandar Perai Jaya, 13600 Seberang Perai Penang.

What We Offer

• Competitive salary
• Career growth and development opportunities
• Training and mentorship program

職責與責任

• 處理日常行政事務和辦公室運營
• 維護和整理公司記錄、文件和歸檔系統
• 管理辦公用品並與供應商協調
• 管理信函往來（電子郵件、電話、信件）
• 協助準備報告、報價單和發票
• 處理來電、電子郵件和一般諮詢
• 必要時為其他部門提供支持

要求

• 工商管理或相關領域最低文憑
• 至少1-2年相關工作經驗（歡迎應屆畢業生申請）
• 精通英語和馬來語（會普通話者優先）
• 精通微軟辦公室軟體（Word、Excel、PowerPoint）
• 良好的溝通和人際交往能力
• 能夠獨立工作，也能作為團隊成員協作
• 認真負責、注重細節、主動積極的態度

工作條件和物理環境

• 工作時間為週一至週五，上午8:30至下午6:00。

工作地點

• 八打靈再也（總部）：27, Jalan PJU 3/49, Sunway Damansara, 47810 Petaling Jaya Selangor。
• 檳城：59, Jalan Perai Jaya 4, Bandar Perai Jaya, 13600 Seberang Perai Penang。

我們提供的服務

• 薪資優厚
• 職涯發展機會
• 培訓和指導計劃

To support the sales team and ensuring efficient sales processes.

A) Key Responsibilities

• Order Processing: Entering, verifying, and managing customer orders, ensuring accuracy in pricing, product details, and delivery schedules.
• Customer Support: Acting as the primary point of contact for customer inquiries, addressing order status, delivery, and billing question.
• Database Management: Maintaining and updating customer records and CRM systems to ensure data integrity.
• Coordination: Collaborating with internal departments such as logistics, finance, and marketing to ensure timely order fulfillment and smooth operations.
• Documentation: Organizing contracts, invoices, quotations, and other sales-related documents for record-keeping and auditing purposes.

B) Required Skills and Qualifications

• Attention to Detail: Ensuring accuracy in orders, reports, and customer records.
• CRM and Software Proficiency: Experience with customer relationship management systems and sales software.
• Problem-Solving: Ability to resolve issues related to sales processes or customer service.
• Teamwork and Adaptability: Collaborating effectively with sales teams and adapting to changing priorities.

C) Career Levels

• Junior Sales Administrator: Focuses on basic order entry, customer inquiries, and record maintenance.
• Senior Sales Administrator: Handles complex customer issues, sales reporting, and may lead process improvements or coordinate larger projects

Perks & Benefits

• Nearby public transport
• Medical insurance
• Personal leave
• Paid training and development

About the role

Waynum Hardware Sdn Bhd is seeking an experienced Account Assistant to join our team in Pasir Gudang Johor. This full-time position will be responsible for providing comprehensive accounting support to ensure the smooth and accurate financial management of the company.

What you'll be doing

• Maintaining accurate and up-to-date financial records, including accounts payable, accounts receivable, and general ledger
• Preparing and processing invoices, payments, and receipts in a timely manner
• Reconciling bank statements and other financial accounts on a regular basis
• Assisting with the preparation of financial reports, budgets, and projections
• Providing administrative support to the finance team as needed
• Ensuring compliance with all relevant accounting standards and regulations

What we're looking for

• Fresh Graduate / Minimum 2 years of experience in a similar accounting assistant role, preferably in the hardware or retail industry
• Strong understanding of accounting principles and practices
• Proficient in the use of accounting software and MS Office applications
• Excellent attention to detail and ability to work accurately under pressure
• Strong problem-solving and analytical skills
• Good communication and interpersonal skills
• Ability to work well in a team and independently

What we offer

At Waynum Hardware Sdn Bhd, we value our employees and are committed to providing a supportive and rewarding work environment. We offer a competitive salary, comprehensive benefits package, and opportunities for professional development and career advancement.

About us

Waynum Hardware Sdn Bhd is a leading provider of high-quality hardware and building materials in Johor. With over 20 years of experience in the industry, we are dedicated to delivering exceptional customer service and innovative solutions to our clients. Our company culture is built on teamwork, integrity, and a passion for excellence.

Apply now to join our team and be a part of our continued success!

Perks & Benefits

• Medical
• EPF
• Sosco

• Handle Accounts Payable (AP) and Accounts Receivable (AR).
• Prepare E-invoices, payment vouchers,debit notes, and credit notes.
• Prepare, validate, and submit LHDN e-Invoices.
• Perform bank reconciliations.
• Prepare stock costing.
• Assist with monthly account closing and report to managment.
• Use AutoCount or QNE accounting software.

Perks & Benefits

• Commission and bonus
• Casual dress code
• Medical insurance

Job Scope :

• Good management skills and leadership virtue
• Proactive and can work under pressure
• Result driven and focus at main task
• Oversee the day-to-day operation of the Academic Department and supervise the academic staff
• Ensure staff involved in training, assessment an internal verification have access to and regularly participate in activities for continuous improvement
• Ensure sufficient and effective support is available for confirming decisions of new and inexperienced lecturers and internal verifiers
• Ensure students' projects and prepared practical work are forwarded on time
• Ensure any corrective actions required by external verifier are implemented within the agreed time scales
• Knowledge in automotive industry is an added advantage
• Well verse in English and Bahasa Malaysia
• Minimum Diploma in any fields. 05 years experience in managing staff

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

JOB DESCRIPTION: -

• To assist department to prepare and update all the related documents for safety.
• Implement, monitor and maintain safety and environmental management system (EMS) in the company.
• Monitor and ensure company’s conformance with applicable legislation requirement of Environmental Quality Act (EQA) 1974.
• Develop training plan and conduct safety and environmental programs and trainings to all employees.
• Coordinate internal and external audit.
• Oversee Schedule Waste Management System and ensure regulatory compliance.
• Conduct safety and environmental meeting with committees.
• Assist and support in maintaining IATF 16949:2016 Quality Management System / ISO14000:2015.
• Resolve customer complaints and non-conformance issues with necessary corrective action in order to minimize reoccurrence.
• Perform any other duties as required or assigned by superior from time to time.

JOB REQUIREMENTS: -

• Candidate must possess at least Post Graduate Diploma/Professional Degree in Engineering (Environmental/Health/Safety) or equivalent.
• Required language(s): Bahasa Malaysia, English
• At least 1 year(s) of relevant working experience in the related field is required for this position.
• Good communication skills and able to work independently.
• Analytical thinking and problem-solving skills.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Regular team activities
• Paid training and development
• Allowances for continuing education

Benefits: 

• Basic + Incentive!! 
• Attractive bonus 
• Company trip opportunity 
• Friendly and positive company culture 
• Good working environment 
• Work life balance

Responsibilities:

• Attending to customer’s enquiries and phone calls.
• Prepare invoicing and delivery orders
• Handle salesman inquiries, quotations and purchase orders in CRM platform.
• Assist in stock checking and generate reports.
• Delivery arrangement
• Maintain a good and accurate filing system for easy access and retrieval. 
• Other ad hoc tasks assign from time to time.

Requirements: 

• Primary Language : Mandarin (As require to liaise with Mandarin speaking clients) 
• Secondary Language(s) : English and Bahasa Malaysia. 
• Experience: Fresh Graduates/ At least 1 Year(s) of working experience in the related field is required for this position. 
• Preferably Junior Executive specialized in Clerical/Administrative Support or equivalent. 
• Candidate must possess at least Higher Secondary/STPM/"A" Level/Pre-U, Diploma/Advanced/Higher /Graduate Diploma in Business Studies/ Administration/Management or equivalent. 
• Excel in MS Office (MS Excel and MS PowerPoint, in particular). Good time management skills and the ability to prioritize work.
• Full-Time position(s) available.

Prerequisite: 

• We are looking for talented people with: 

   * Good time management skills and the ability to prioritize work. 

    * Attention to detail and problem solving skills. 

     * A positive attitude and focus towards achieving success. 

      * Ambitious in building a long-term sales career. 

• Lucrative monthly income, excellent commission system, personal development path and career growth. 
• This position leads to a managerial role as the next career move. 

 # Click "Apply Now" if you are keen to join us.

--------------------------------------------------------------------------------------------------------

WE Serve Various Industries Of M(Maintenance), R(Repair), O(Operation), MRO Business With One-Stop Industrial Solution Platform. Trusted By Over Thousands Of World-Renowned Companies We Support Our Customers With The Most Effective Cost Down Solution And Complete Product Ranges. 

Mission: 

At Vital, our mission is to provide outstanding one stop Total Industrial Solution services to our customers by fostering a culture of results-oriented thinking, dedication, and innovation. We strive to deliver superior results to our customers while rewarding those who work hard and smart, providing an exceptional opportunity for personal growth and career advancement. 

Core Value: 

Value Excellent: Always delivering the best quality of service 

Innovate & Collaborate: Believe best ideas come from collaboration 

Trustworthy: Do what we say and say what we do 

Always customer first: We always start with the customer and work backwards 

Leader & ownership: Be a leaders and take ownership 

By embodying these core values, Vital strives to deliver exceptional results to our customers, build strong relationships with our employees, and create a culture of excellence, innovation, and accountability. 

** Join our team at Vital group and take your career to the next level. 

Perks & Benefits

• Company trips

Benefits: 

• Basic + Incentive!! 
• Attractive bonus 
• Company trip opportunity 
• Friendly and positive company culture 
• Good working environment 
• Work life balance

Responsibilities:

• Attending to customer’s enquiries and phone calls.
• Prepare invoicing and delivery orders
• Handle salesman inquiries, quotations and purchase orders in CRM platform.
• Assist in stock checking and generate reports.
• Delivery arrangement
• Maintain a good and accurate filing system for easy access and retrieval. 
• Other ad hoc tasks assign from time to time.

Requirements: 

• Primary Language : Mandarin (As require to liaise with Mandarin speaking clients) 
• Secondary Language(s) : English and Bahasa Malaysia. 
• Experience: Fresh Graduates/ At least 1 Year(s) of working experience in the related field is required for this position. 
• Preferably Junior Executive specialized in Clerical/Administrative Support or equivalent. 
• Candidate must possess at least Higher Secondary/STPM/"A" Level/Pre-U, Diploma/Advanced/Higher /Graduate Diploma in Business Studies/ Administration/Management or equivalent. 
• Excel in MS Office (MS Excel and MS PowerPoint, in particular). Good time management skills and the ability to prioritize work.
• Full-Time position(s) available.

Prerequisite: 

• We are looking for talented people with: 

   * Good time management skills and the ability to prioritize work. 

    * Attention to detail and problem solving skills. 

     * A positive attitude and focus towards achieving success. 

      * Ambitious in building a long-term sales career. 

• Lucrative monthly income, excellent commission system, personal development path and career growth. 
• This position leads to a managerial role as the next career move. 

 # Click "Apply Now" if you are keen to join us.

--------------------------------------------------------------------------------------------------------

WE Serve Various Industries Of M(Maintenance), R(Repair), O(Operation), MRO Business With One-Stop Industrial Solution Platform. Trusted By Over Thousands Of World-Renowned Companies We Support Our Customers With The Most Effective Cost Down Solution And Complete Product Ranges. 

Mission: 

At Vital, our mission is to provide outstanding one stop Total Industrial Solution services to our customers by fostering a culture of results-oriented thinking, dedication, and innovation. We strive to deliver superior results to our customers while rewarding those who work hard and smart, providing an exceptional opportunity for personal growth and career advancement. 

Core Value: 

Value Excellent: Always delivering the best quality of service 

Innovate & Collaborate: Believe best ideas come from collaboration 

Trustworthy: Do what we say and say what we do 

Always customer first: We always start with the customer and work backwards 

Leader & ownership: Be a leaders and take ownership 

By embodying these core values, Vital strives to deliver exceptional results to our customers, build strong relationships with our employees, and create a culture of excellence, innovation, and accountability. 

** Join our team at Vital group and take your career to the next level. 

Benefits: 

• Basic + Incentive!! 
• Yearly bonus
• Company trip opportunity 
• Friendly and positive company culture 
• Good working environment 
• Work life balance

Job Responsibilities：

• Assist in daily HR and administrative operations.
• Support recruitment activities including job posting, interview arrangement, and onboarding process.
• Maintain and update employee records, attendance, leave, and HR documentation.
• Assist in payroll preparation and ensure employee information is accurate.
• Coordinate staff confirmation, resignation, renewal, and other HR-related processes.
• Handle employee inquiries regarding HR policies and procedures.
• Assist in organizing staff training, engagement activities, and company events.
• Ensure compliance with company policies and labor regulations.
• Prepare HR reports and other administrative documentation when required.
• Perform other ad-hoc duties assigned by management.

Job Requirements:

• Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, or related field.
• Minimum 1–2 years of HR or administrative experience is preferred.
• Fresh graduates and male candidates are encouraged to apply
• Familiar with Microsoft Office applications.
• Basic knowledge of Malaysia Employment Act and HR practices is an added advantage.
• Good communication and interpersonal skills.
• Responsible, organized, and able to handle confidential information professionally.
• Able to multitask and work independently in a fast-paced environment.

Perks & Benefits

• EPF & SOCSO
• Annual Leave & Medical Leave
• Staff Meal / Accommodation (if applicable)
• Career Advancement Opportunities
• Training & Development Support

Job Description

• Handling Accounts Payable (AP) or Accounts Receivable (AR) tasks.

• Assisting Account Officer and Account Executive.

• Performing accounting data entry on a timely manner.

• Generating financial reports, maintaining cashbook and bank reconciliation

• Familiar with ERP system is an advancement.

• Ad hoc task given by superior

Responsibilities

• Possess at least LCCL

• Diploma Certification or Professional Certification are preferred

• At least 2-3 Year(s) of working experience

• Fresh Graduated is encouraged to apply

• Good command of written & spoken Mandarin, B. Malaysia & English

Benefits

• Work-Life Balance: 5-day workweek.

• Medical claims (T&C)

• H&S, and PA insurance coverage.

• Convenience: Free parking.

• Attractive annual leave.

• Festive season perks.

Responsibilities:

• Data entry (job Order, Goods Received Note, Good Received & Returned Note, Sub Contract, Approval Note, Stock Adjustment, Stock Issue, Stock Received, Purchase Cancel Note, Production Claims, Sub-Con Claims)
• Inventory Control and reconciliation
• Inventory transaction entering (Create & Update product Item Code)
• Costing
• prepare monthly inventory analysis and report
• Closing month end and year end
• Stock take (middle and end of the year)
• Liaise with purchasing, production, sales and store department for any stock variances
• assist in any other ad-hoc tasks instruct by superior & top management

Perks & Benefits

• Personal leave
• Paid training and development
• Medical
• Working 5 days per week