Total 1,514 Administrative / Clerical job vacancies

Job Summary

The Administrative Executive provides comprehensive administrative and operational support across multiple portfolios within the Company. This role serves as a central coordination point for frontline services, procurement, inventory management, stakeholder liaison, and other administrative support.

Portfolio allocation and specific functional focus will be determined based on organisational priorities and team requirements. The incumbent is expected to demonstrate adaptability and operational reliability in supporting various departments as assigned.

Duties and Responsibilities

1. General Administration & Secretarial Support

• Manage general correspondence and documentation across service units.

• Coordinate meetings, prepare agendas, compile reports, and record minutes for departmental, management, and authority submissions.

• Support training administration and related documentation.

• Liaise with key external stakeholders (e.g. mosques, schools, donors, partners).

• Ensure timely, accurate completion of administrative tasks and reporting requirements.

2. Frontline Donations & Customer Service

• Serve as frontline contact for public enquiries (walk-in, phone, email).

• Process donations (cash and in-kind) in accordance with internal controls and secure handling procedures.

• Issue receipts and maintain accurate donation records.

• Manage donation-related reporting and documentation.

• Coordinate Food Fund matters, including ordering, receipt issuance, reporting, and meal donation arrangements.

3. Procurement & Operations Support

• Coordinate procurement of approved goods and services in compliance with internal policies.

• Source vendors, obtain quotations, and support requisition and tender processes.

• Prepare purchase requisitions, purchase orders, and store documentation.

• Manage ordering of operational supplies (e.g. stationery, equipment, staff passes, name cards).

• Inspect and monitor operational support functions (e.g. kitchen, housekeeping standards) where assigned.

• Provide cross-departmental coverage during manpower gaps.

• Supervise and guide Storekeeper operations where required.

4. Inventory & Stock Management

• Maintain accurate records of stock movement, inventory levels, and receivables, includes inventory of perishables, small value purchases, low value asset (not under IT purview) and furniture.

• Monitor stock levels, expiry dates of perishables,, and usage patterns through the inventory system.

• Analyse trends to identify potential shortages or inefficiencies.

• Ensure proper documentation, reconciliation, and reporting of inventory matters.

• Highlight procedural gaps or operational risks to the Reporting Officer.

5. Other Responsibilities

• Contribute proactively to team initiatives and organisational improvements.

• Undertake additional duties as assigned by the Reporting Officer within the scope of administrative and operational functions

• Remain flexible in portfolio deployment based on evolving organisational needs.

Requirements / Qualifications

Minimum Qualification

Professional Certificate / NITEC in Business Administration, Office Skills, Operations, or related field.

Experience

At least 1–2 years of relevant administrative, procurement, or operations support experience preferred.

Fresh graduates with relevant training may be considered.

Physical Requirements

Comfortable with movement of supplies or inventory items as part of store and stock duties.

• Oversee all stages of the employee lifecycle, such as recruitment, onboarding, performance reviews and employee engagement.
• Lead and support staff development programs, workshops, and skill-building efforts.
• Design and implement efficient adminstrative systems and workflows to enhance productivity and enhance business operations.
• Develop and implement HR strategies and initiatives aligned with the overall business strategy.
• Bridge management and employee relations by addressing demands, grievances or other issues.
• Support current & future business needs throught the development, engagement, motivation and preservation of human capital.
• Develop and monitor overal HR strategies, system, tactics and procedure across the organisation.
• Nurture a positive working environment
• Oversee and manage a performance appraisal system that drives high performance
• Maintain pay plan and benefits program

[Job ID: 1598812]

Responsibilities

• Handle basic bookkeeping functions, including accounts payable and receivable
• Process purchase orders (POs) and invoices accurately and in a timely manner
• Maintain proper documentation and records of financial transactions
• Provide general administrative support, including filing, documentation, and office coordination
• Coordinate logistics and shipping arrangements, including container bookings and shipment tracking
• Liaise with external vendors, freight forwarders, and internal stakeholders to ensure smooth operations
• Support ad-hoc duties as assigned

Requirements

• Minimum Diploma in Accounting, Business Administration, or a related field
• At least 1-3 years of relevant experience in accounting and administrative functions
• Basic knowledge of bookkeeping and accounting principles
• Experience in logistics or shipping coordination will be an added advantage
• Proficient in Microsoft Office applications (Excel, Word)
• Strong organizational skills with the ability to multitask and work independently
• Meticulous, responsible, and able to meet deadlines

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

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EA Personnel Name: Cesky Ong Zhi Rong

EA Personnel Registration Number: R24121422

EA License No.: 07C5771

Responsibilities

• Process invoices, quotations, purchase orders, and payment vouchers in a timely manner

• Manage full set of Accounts Receivable (AR) and Accounts Payable (AP), including bank reconciliations and petty cash management

• Prepare GST submissions, monthly financial reports, and support year-end audit activities

• Maintain accurate accounting records and liaise with clients regarding orders and billing matters

• Handle daily office administration including correspondence, filing, and document control

• Coordinate vendor management, meeting arrangements, and site schedules to ensure smooth operations

• Assist in preparation and submission of safety and compliance documentation

• Maintain employee records, employment contracts, attendance, leave administration, and payroll processing

• Handle Work Pass applications, renewals, and cancellations (EP/WP) via relevant government portals

• Ensure compliance with employment laws and regulatory requirements

• Manage employee insurance, medical claims, and benefits administration

• Ad hoc duties as assigned.

Requirements

• At least 2–3 years of experience in Accounts and Admin, and HR position, preferably from Construction, or Engineering-related industries

• Proficient in Microsoft Office applications; knowledge of QuickBooks is an advantage
  

Interested candidates who wish to apply for the advertised position, please send in your resume to gs1@talenttradersg.com

EA License No: 13C6305

Reg. No.: R24120209 (GAN CHYE SHEN)

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Job Description:
We are looking for a responsible and detail-oriented individual to join our HR Department as an admin. You will assist with daily HR and administrative tasks and support department operations.

Responsibilities:

• Support HR in managing staff records and documentation
• Handle attendance, leave records, and filing tasks
• Assist in onboarding/offboarding processes
• Coordinate meetings, trainings, and staff activities

Requirements:

• Minimum GCE ‘O’ Level / Nitec / Diploma or equivalent
• No prior experience required (training will be provided)
• Basic knowledge of HR functions is an advantage
• Proficient in Microsoft Office (Word, Excel, etc.)
• Meticulous, organized, and able to handle confidential information

Responsibilities:

· Provide secretary support to Management team

· Manages calendar plans and schedule meetings

· Assist in company’s project such as handling all paperwork, analyse data, preparing documents for meetings, etc.

· Booking air tickets, visa applications and hotel arrangements

· Provide day to day general administrative support

· Monitor and review all contracts ensuring timely facilitation for renewal/negotiation

· Arranging of courier services for local and overseas

· Arrangement of office equipment and facilities maintenances

· Ordering of office stationaries, printer toner, pantry items, etc.

· Collection and distribution of mails

· Plan and coordinate company events and employee engagement activities

· Any ad-hoc duties as assigned

Qualifications:

· Diploma in Business Administration or relevant

· 3 years of related working experience

· Pleasant personality with excellent interpersonal skills

· Proactive and able to work independently

· Able to communicate in English & Mandarin, both written and verbal is essential (to liaise with Chinese speaking associates)

· Proficient in Microsoft Office

• Position : Sales Admin/Coordinator (Kitchen Equipment)
• Location : West – Kian Teck Way (Accessible via Buses from Boon Lay/Joo Koon)
• Working hours : Monday to Friday | 8.30am to 5.30pm
• Salary (commensurate with experience) : Up to $3,300 + Variable Bonus + 14-18 days annual leaves + Medical Insurance + Medical Reimbursement $300
• Duration : Permanent
• Industry : Commercial Kitchen Equipment

Main Responsibilities:

• Handle and respond to customer enquiries promptly and professionally
• Prepare and process quotations, orders, and related documents
• Issue invoices for completed orders and ensure accurate record-keeping
• Provide administrative and operational support to the Sales team to achieve sales targets
• Assist salespersons with back-office tasks such as tenders, orders, quotations, delivery orders, and customer follow-ups
• Coordinate with internal departments to ensure smooth and efficient operations

Requirements:

• Minimum GCE ‘O’ Level / Diploma or equivalent qualification
• At least 2 years of relevant experience in sales coordination or administrative support
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
  

Email to: chloe@searchpersonnel.com.sg

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Chloe Ong 

Deputy Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684

Admin Assistant(Customer Service)

Full Time or Part Time

Job Description:

- Front desk support

- Data entry of information

- Computer literate

- Provide administrative and customer service support to ensure the smooth daily operations of the car workshop.

- Attend to customer enquiries, schedule service appointments, prepare invoices and quotations, maintain customer records coordinate with technicians on job progress and update customers on vehicle service status.

- Handle phone calls, emails and walk-in customers while delivering professional and friendly customer service.

- Assist with general office administration and ensure accurate documentation of workshop activities.

Working Hours: 9am-6pm (Mon-Fri)

9am-3pm (Sat) Alternate

Accounts Responsibilities

• Handle Accounts Receivable (AR) and Accounts Payable (AP).
• Prepare and issue invoices, credit notes, and statements.
• Follow up on outstanding payments and debt collection.
• Process supplier invoices and payments.
• Perform bank reconciliations and petty cash management.
• Maintain accurate accounting records and filing.
• Assist in month-end closing and financial reporting.
• Prepare schedules and supporting documents for audits.
• Liaise with auditors, banks, suppliers, and customers on accounting matters.
• Ensure compliance with company financial policies and procedures.

Administrative Responsibilities

• Manage general office administration and documentation.
• Maintain proper filing and record-keeping systems.
• Handle incoming calls, emails, and correspondence.
• Coordinate office supplies procurement and inventory.
• Assist in arranging meetings, travel, and company events.
• Support HR functions such as leave records, attendance, and employee documentation.
• Prepare reports, letters, and presentations as required.
• Liaise with external vendors and service providers.
• Ensure office facilities and equipment are properly maintained.
• Perform other ad-hoc administrative duties assigned by management.

Requirements

• Fresh graduate are welcome.
• Diploma or equivalent qualification in Accounting, Business Administration, or related field.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Knowledge of accounting software is an advantage.
• Good organizational and communication skills.
• Able to work independently and meet deadlines.
• Meticulous, responsible, and detail oriented.

Working Days: 5 days, Mon to Thurs 8:30am-6pm &  Fri 8:30am-5:30pm

Working Location: One-North

Salary: $2,800 ~ $3,300

Responsibilities

• Manage phone calls and email enquiries professionally and promptly.
• Attending to office visitors.
• Maintain organised filing systems, both digital and physical.
• Processing of Purchase Requisitions and issuance of Purchase Orders.
• Booking of Customers’ Purchase Orders and coordinate with Finance team for invoicing.
• Responsible for coordinating shipping, receiving deliveries, conducting stock checks, documenting records, and storing inventory.
• Ensure outgoing and incoming shipments are completed on time, within budget and to the exact location.
• Prepare shipping documents (eg. Airway bills, bills of landing, purchase orders, delivery orders, certificate of beneficiary, etc)
• Familiar with shipping incoterms and apply them accurately as required.
• Update, monitor and generate regular reports related to administrative and logistics operations.
• Liaise and negotiate with vendors, suppliers and contractors to ensure service quality and cost efficiency.
• Collaborate and communicate with other departments and regional offices.

Requirements

• Higher Nitec or Diploma in Business Administration, Logistics, Procurement or equivalent.
• At least 2-3 years of relevant work experience is preferred.

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Working hour : Monday to Friday 9am to 6pm(at least can commit 3 months),can convert to permanent 

Salary : Part-time : $10/hr, Full time:  $1800 -$2300

Work location: Woods Square (Near Woodlands MRT)
Responsibilities:

• Assist to post advertisement on facebook, indeed, jobstreet
• Assist to arrange an interview for suitable candidates
• Search for suitable candidates
• Answer and direct calls 
• Reply email
• Work pass apply
• Any other Ad-hoc aside by Supervisor

Requirements:

• Minimum GCE 'O' level 

• Able to communicate with English & Chinese speaking clients

• Good at using Social Media Platforms

Interested candidates can send your updated resume to the mentioned email helen@superform-consulting.com

Helen Gu

Superform Consulting Pte Ltd

 Licence No: R1546801/15C7536

Job Description

• Industry/ Organization Type: Building and Repairing of Ships and Boats
• Position Title: Administrative Executive (Admin & Procurement)
• Working Location: Pioneer Sector 1
• Working Hours: 5.5 Days (Mon – Fri, 8:00 AM – 5:00 PM; Sat 8:00 AM – 12:30 PM)
• Salary Package: Basic Salary + VB
• Duration: Permanent Role

Key Responsibilities

• Manage daily office operations to ensure smooth administrative workflows and provide timely support for staff activities.
• Organize and maintain both digital and physical filing systems for easy access to information and proper record-keeping.
• Accurately enter data related to accounts to assist with financial tracking and reporting.
• Prepare and issue purchase orders (POs), and track supplier order status to ensure timely delivery of goods and services.
• Work with internal departments to gather procurement needs and simplify the purchasing process.
• Help source suppliers by obtaining quotations and comparing prices to support cost-effective purchasing decisions.
• Any ad hoc duties assigned

APPLY NOW!!!

• Proficient in Microsoft Excel and data management software to handle and analyze administrative and procurement data effectively.
• At least 3 years of experience in office administration or a related field to demonstrate ability in managing office operations and procurement tasks.
• Preferably holds a Higher Nitec, Diploma, or Degree in office skills or a related field to assist in administrative and procurement functions.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #83669 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

• Well Established Company
• Salary: $2000 - $2500
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.

Job Requirements:

• Accounting/Finance Background
• Experience in Accounting functions is a plus
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

• Up till $2,600 Basic + Bonus

• 5 days with alternate Saturdays

• Any industries are welcomed

• Established & trusted automotive brand
  

Our Client, an established & trusted automotive brand, is inviting qualified candidates to fill the position as Claims Admin Officer.

RESPONSIBILITIES:

• Support the time flow for preparation of estimates

• Assist claim administrator

• Typing of GIA reports

• Submission of the first claims to insurances

• Other ad-hoc duties as and when assigned
  

REQUIREMENTS:

• N level and above

• 1 year relevant experience as a Claims Admin Assistant

• Microsoft Office knowledge would be preferred

• Working days: Mon - Friday 830am to 530pm
• Location : Ang Mo Kio Techplace
• Salary: $1,800 - $2500

Job Responsibilities:

• Maintain and update inventory files for all incoming and outgoing shipments
• Assist in preparing Bill of Materials (BOMs) for picking
• Print pick lists, packing labels, and shipment labels
• Coordinate with internal departments to manage all incoming and outgoing shipment activities.
• Support store operations in handling daily operational activities
• Assist with stock discrepancies and perform regular inventory checks and stock take.
• Perform ad-hoc store-related duties as assigned.

Job Requirements:

• Minimum 2 years of relevant working experience
• Proficient in MS Office software

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279