Total 308 Administrative / Clerical job vacancies

CONTRACT Training & Admin Coordinator - Central

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

· Recruiting and HR matters such as, but not limited to: posting jobs on WSG and Jobstreet; scheduling interviews; processing applications; negotiating contracts; vetting time-sheets; ensuring payroll correctness including but not limited to leave and PH allocation.

· Maintain a filing system in line with established standards, ensure others to so as well

· Assist in the insurance claims and surveys per government agency requirements

· Respond to queries from finance related to HR

· Submit and reconcile expense reports

· Write letters and emails on behalf of other Management

· Handle sensitive information in a confidential manner

· Develop and update administrative systems to make them more efficient

· Maintain up-to-date employee records

· Participate in task forces and committees as requested

· Any other duties / tasks as requested by management

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

- Maxwell Reserve, Autograph Collection Hotel (Marriott);

- The Vagabond Club, a Tribute Portfolio Hotel (Marriott);

- The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

· Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)

· Whiskey Library & Jazz Club (The Vagabond Club)

· GupShup (The Serangoon House)

Garcha Group Benefits:

- As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.

- As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)

- 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.

- 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:
- Updating inventory count and maintaining inventory records to share with management and other stakeholders in the business
- Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure that all information is documented and easily accessible for reference and reporting purposes.
- Conduct market research to identify new suppliers, products, and technologies. Stay updated on market trends, price fluctuations, and industry regulations to make informed purchasing decisions. Compare prices, quality, and delivery terms to select the best suppliers for the organization.
- Monitor stock levels and anticipate future needs. Coordinate with the warehouse or inventory team to ensure optimal inventory levels are maintained. Recognize potential stock shortages or excesses and take appropriate action to address them.
- Assist in developing and monitoring departmental budgets. Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost-saving opportunities and propose strategies to optimize procurement processes.
- Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

- Any other duties/tasks as requested by management.

Skills:

- Ability to accurately process and maintain detailed records and documents.
- Capable of managing multiple tasks simultaneously and prioritizing work effectively.
- Able to communicate clearly and professionally with suppliers, vendors, and internal stakeholders.
- Proficient in negotiating favorable terms, conditions, and prices with suppliers.
- Capable of conducting market research and analyzing data to make informed purchasing decisions.
- Experience with procurement software and systems to manage purchase orders, track inventory, and generate reports.
- Familiarity with procurement policies, procedures, and industry standards.
- Skilled in identifying and resolving issues related to purchasing, such as delivery delays or quality concerns.

Tuition Centre in Ang Mo Kio Requires Customer Service & Admin Team Lead

Customer Service & Admin Team Lead

Job Description:


1. Team Leadership & Supervision

• Lead, manage, and support a team of three (3) Customer Service & Admin Specialists in their daily responsibilities.

• Lead regular team huddles to brief the team on updates, operational instructions, and expectations.

• Allocate tasks, set priorities, and ensure all work is completed accurately and on time.

• Monitor team performance, provide coaching and guidance, and ensure consistent customer service standards.

• Act as the first point of escalation for administrative issues before involving the Head of Operations.

• Ensure SOPs and workflows are followed, and identify opportunities for continuous improvement to increase efficiency.

2. Centre Management & Frontline Experience

• Oversee daily centre operations, ensuring the centre is neat, organised, and welcoming at all times.

• Greet and engage students and parents in a friendly and professional manner, while ensuring the team upholds the same service standard.

• Manage monthly pantry supply orders (including F&B and cleaning supplies) and coordinate with cleaning vendors to maintain centre cleanliness.

• Take ownership of the centre’s day-to-day cleanliness and overall physical presentation.

3. Daily Operations & Customer Handling

• Handle customer enquiries across all channels, including phone, text, walk-ins, social media, and email.

• Ensure timely responses and satisfactory resolution of customer feedback and concerns.

• Step in to manage complex or sensitive cases and escalate when necessary.

• Prepare and send clear, timely communications to parents and students regarding programmes, schedules, fees, and centre updates, including last-minute changes.

• Assist in organising events and promotional activities (e.g. webinars) to attract new students and retain existing ones, in collaboration with the marketing team.

4. Student Administration, Billing & Records

• Process student registrations, course enrolments, and payment matters accurately and in a timely manner.

• Prepare and issue monthly billing invoices to parents and follow up on payment matters.

• Maintain and audit student and staff records in the iEduCentre system, ensuring data accuracy through both direct input and team oversight.

5. Escalation, Reporting & Support

• Act as the first point of escalation for operational and customer-related issues.

• Report regularly to the Head of Operations on admin operations, recurring issues, and team performance.

• Support ad-hoc operational needs and assist other departments when required.

6. Tutor & Academic Administrative Support

• Assist tutors with administrative matters when necessary, including the printing of class materials and mailing of study resources to students.

Requirements:

Minimum Diploma

Working hours : 4 weekdays (12.45pm to 9.15pm) + 1 weekend (Sat) (9am - 7pm)

Passionate in customer service

2-3 years experience in customer service

Experience in a supervisory role will be good

Confident and tactful in handling customer’s needs

Strong interpersonal and communication skills

Positive work attitude, self-driven, independent, team player with a strong service mindset

Meticulous and systematic with administrative procedures

Skilled in basic office skills (excel, word) and computing skills

Prior experience in frontline customer service jobs will be a bonus

Able to handle difficult customers confidently

Core Duties & Responsibilities

• Provide general administrative support to ensure smooth day-to-day office operations.
• Maintain and organize company records, files, and documentation in both physical and electronic formats.
• Handle, monitor and maintain an up-to-date register of company assets and equipment, including renewal, issuance, repair and maintenance, and disposals.
• Monitor and maintain office supplies inventory and liaise with vendors for procurement.
• Support Human Resources activities, including staff attendance records, timesheet, leave administration, welfare, onboarding documentation and orientation.
• Perform data entry and maintain accurate accounting records in the accounting system.
• Prepare invoices, payment vouchers, delivery order, and receipts.
• Support month-end and year-end closing activities.
• Maintain proper filing and documentation of financial records for audit and compliance purposes.
• Perform any other duties and responsibilities assigned by management from time to time.

Skills, Experience Competencies Required

• Proven experience as an accounts assistant or relevant administrative position.
• Possess Diploma/Degree in relevant field of study.
• Preferably with 2 years’ relevant working experience in Singapore.
• Attention to detail and accuracy.
• Basic knowledge of Singapore labour laws will be an advantage.
• Proficient in MS Office skills.
• Good team player with a good work attitude.

Salary: $ 2500 - $ 3000
Address: Tiong Bahru
Working Hours: Monday - Friday / 8.45am to 6pm
                                  Alternate Saturday / 8.45am to 1.15pm

Responsibilities

• Administrative duties such as attending to phone calls, visitors, courier services, mails processing, distribution of mails and activities logs and records
• Worker Pass application, renewal and cancellation
• MOM matters and survey
• To maintain accurate HR database and up-to-date employees’ records
• Other general HR duties
• Other administrative & front desk duties and ad-hoc duties as assigned
   

Requirements

• Diploma in Human Resources
• Training Provided

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Position Summary

Provide comprehensive secretarial and administrative support to the Managing Director and Senior Management Team while assisting with management reporting, data consolidation, project coordination, and busines ssupport activities. The role serves as a key liaison between departments to ensure smooth communication, timely follow-up of action items, and effective management reporting.

Key Responsibilities

Executive Secretarial Support

• Provide full secretarial and administrative support to the Managing Director and Senior Management Team.
• Manage calendars, appointments, meetings, and travel arrangements.
• Coordinate meeting schedules, venue bookings, and meeting logistics.
• Prepare meeting agendas, presentation materials, minutes of meetings, and follow-up action lists.
• Handle correspondence, emails, and confidential documents professionally and discreetly.
• Maintain filing systems and business records.

Management Reporting Support

• Consolidate weekly and monthly operational reports from various departments.
• Assist in preparing management reports, presentations, dashboards, and business review materials.
• Support the collection, validation, and compilation of business data for management review.
• Monitor and follow up on key action items arising from management meetings.
• Assist in maintaining organization charts, department contact lists, and reporting templates.

Business & Project Coordination

• Coordinate cross-functional activities and follow up with departments on assigned tasks and deadlines.
• Liaise with internal departments and external parties to ensure timely communication and resolution of issues.

Basic Data Analysis & Reporting

• Prepare routine reports using Excel templates.
• Update and maintain dashboards and reporting databases.
• Perform basic analysis and data validation to ensure reporting accuracy.
• Support management with ad-hoc data requests and information gathering.

Administrative & General Support

• Arrange travel bookings, accommodations, and logistics for management staff.
• Coordinate company events, management meetings, and customer visits when required.
• Maintain confidentiality of company information and management discussions.
• Perform other duties assigned by the Managing Director or Senior Management Team.

Qualifications

• Diploma or Degree in Business Administration, Management, Economics, or related field.
• Minimum 3–5 years of experience in executive secretarial, administrative, or business support roles.
• Experience supporting senior management is preferred.

Skills & Competencies

Technical Skills

• Microsoft Office (Excel, PowerPoint, Word, Outlook)
• Basic Power BI knowledge preferred
• Basic data reporting and analysis skills
• Experience with ERP systems (Oracle & NetSuite)

Soft Skills

• Strong organizational and coordination skills
• Good communication and interpersonal skills
• Ability to manage multiple priorities and deadlines
• Strong attention to detail
• High level of professionalism and confidentiality
• Proactive and able to work independently

About the Company

The company operates within the dried food trading industry, supporting the supply, storage, and distribution of food products to customers and business partners. The team is looking for a Procurement / Warehouse Admin to support day-to-day purchasing, inventory, and warehouse administration duties.

Role Overview

We are looking for a reliable and detail-oriented Procurement / Warehouse Admin to assist with procurement coordination, stock records, warehouse documentation, and general administrative support. This role is suitable for someone who is organised, willing to learn, and comfortable working in a fast-paced operational environment.

No specific academic qualification is required. Candidates with prior experience in procurement administration, warehouse administration, inventory coordination, logistics, or order processing will have an advantage.

Key Responsibilities

• Assist with procurement and purchasing administrative tasks, including preparing, checking, and updating purchase-related documents.
• Coordinate with suppliers, internal teams, and warehouse staff to support smooth stock ordering and replenishment.
• Maintain accurate records of inventory, stock movements, delivery orders, purchase orders, and related documentation.
• Support warehouse administrative duties, including checking goods received, updating stock records, and assisting with stocktaking when required.
• Follow up on pending orders, delivery schedules, and stock availability to ensure timely fulfilment.
• Assist with data entry, filing, and general administrative tasks related to procurement and warehouse operations.
• Communicate with internal stakeholders to support daily operations and resolve documentation or stock-related issues.
• Ensure records are properly maintained and updated for operational tracking and audit purposes.

Requirements

• Only Singaporeans.
• No specific academic qualification required; training and guidance will be provided.
• Prior experience in procurement, warehouse administration, logistics, inventory control, or order processing is an advantage.
• Able to perform data entry and handle administrative documentation accurately.
• Basic computer literacy is required; familiarity with Microsoft Excel, Word, or inventory systems will be advantageous.
• Comfortable communicating in Mandarin to liaise with Mandarin-speaking colleagues, suppliers, or stakeholders where required.
• Detail-oriented, organised, and able to follow up on tasks independently.
• Responsible, reliable, and willing to support both administrative and warehouse-related coordination duties.
• Able to work in a fast-paced operations environment.

Working Hours (5.5 days work week)

• Monday to Friday: 7.00am to 4.30pm / 1.00pm to 9.00pm
• Saturday: 7.00am to 1.00pm
• 1 Saturday off per month
• 5-day work week arrangement may be discussed where required, but preferred arrangement is 5.5 days. 

Salary Package

• Basic Salary: From $1,900 per month
• Allowance: $200 per month
• After 3 months: Basic salary + $200 allowance, subject to performance

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG’s PDPA and e2i’s PDPA.

Company Overview

SriGL Services has over a decade of experience in cleaning and maintenance. We employ a reliable, well-trained workforce serving commercial, industrial, and residential projects.

Job Summary

Coordinate office operations to enhance efficiency and ensure compliance with company policies while supporting management and maintaining effective communication with stakeholders.

Responsibilities

• Coordinate office activities and operations to ensure efficient workflow and compliance with company policies
• Supervise staff to maintain productivity and adherence to standards
• Liaise with third-party providers, clients, and suppliers to facilitate smooth business operations
• Manage daily phone calls and correspondence including emails, letters, and packages to support communication flow
• Update and maintain procedural documentation to ensure accuracy and accessibility
• Support budgeting and bookkeeping by verifying payments, amounts, and financial records for accuracy
• Create and update records and databases containing personnel, financial, and other relevant data for organizational needs
• Track inventory of supplies and place orders to maintain adequate stock levels
• Prepare and submit timely reports, presentations, and proposals as assigned to support decision-making
• Record and file cash transactions to maintain accurate financial documentation
• Process and file invoices to support accounts payable functions
• Utilize Microsoft Office applications (Word, Excel, PowerPoint) to produce documents and presentations
• Manage agendas and appointments for upper management to optimize time and scheduling

Job Description & Requirements

Sales Admin Roles & Responsibilities:

•Handle customer inquiries and provide timely, accurate responses via email, phone, and other communication channels.

•⁠ ⁠Prepare and follow up sales quotation

•⁠ ⁠Maintain and update customer record in ERP system

•⁠ ⁠Ordering of Aircon

•⁠ ⁠Issue invoice and ensure payment is collected

•⁠ ⁠Arrange schedule

•⁠ ⁠Handle complains and feedback

•⁠ ⁠Any other ad hoc tasks given.

Job Requirements:

•⁠ ⁠Resourceful and possess problem-solving and analytic skills

•⁠ ⁠Can do attitude and willing to learn

•⁠ ⁠Independent, self-driven and pro-active

•⁠ ⁠Service oriented, sales driven and a team player

•⁠ ⁠Minimum GCE “O”/“N” Levels or equivalent

•⁠ ⁠More than 2 years of experience in a customer service or sales role

•⁠ ⁠Good communication and customer service skills

•⁠ ⁠Proficient in MS Office - Word, Excel and PowerPoint

•⁠ ⁠Well verse in English and Mandarin

Company Overview

Wenetgroup Ltd is an enterprise management consulting firm with HQ in Taipei and offices in America, Japan, Malaysia, and Singapore. We provide professional services in branding, marketing, management, talent cultivation, and other specialized consulting to enhance customer success.

Job Summary

You will teach children and young adults essential manners, social etiquette, communication, and emotional control skills to build their confidence and social competence for everyday life.

Responsibilities

• Teach children and young adults to use basic manners such as saying "please" and "thank you" to foster respectful behavior
• Guide students to demonstrate appropriate social etiquette in public, school, and family settings, including personal space and polite conversation
• Train students on proper table manners and dining etiquette for casual and formal meals, including utensil use and neat eating habits
• Instruct students on personal grooming, hygiene, appropriate dressing, and good posture to promote presentability
• Develop students’ basic communication skills by coaching clear, respectful speaking and proper self-introduction techniques
• Coach students on conflict resolution and emotional control by teaching patience, active listening, and positive expression of feelings

Preferred competencies and qualifications

• Bachelor's degree in Education, Psychology, Hospitality, Communication, or related fields
• Certification in Etiquette Training, Image Consulting, or Social Protocol from recognized institutions (e.g., The Etiquette Institute, The British School of Etiquette)
• Excellent communication and interpersonal skills
• Ability to engage and instruct children, teenagers, and young adults interactively
• Willingness to travel for private family sessions
• Patience, empathy, and adaptability in working with diverse personalities

Roles & Responsibilities

• Prepare sales invoices accurately and on time.
• Prepare Delivery Orders (D.O.) for customer deliveries.
• Prepare Purchase Orders (P.O.) to suppliers and ensure requested materials are delivered on schedule.
• Monitor and maintain inventory records, ensuring system stock matches physical stock.
• Reconcile supplier order reports with Purchase Orders (P.O.), Delivery Orders (D.O.), and supplier invoices.
• Prepare and maintain employees' timesheets and attendance records.
• Organize and maintain proper filing of documents and records.
• Coordinate with the Sales, Warehouse, Purchasing, and Accounts teams to ensure smooth daily operations.
• Assist Sales Executives at the showroom by attending to walk-in customers, answering basic product enquiries, and providing administrative support when required.
• Perform other general administrative duties assigned by the management.

Candidate Role

The Admin Assistant plays an important role in supporting the company's daily operations by ensuring accurate documentation, inventory control, purchasing coordination, and administrative efficiency. The successful candidate will work closely with the Sales, Purchasing, Warehouse, and Accounts departments.

Job Scope

• Invoice preparation.
• Delivery Order (D.O.) preparation.
• Purchase Order (P.O.) preparation and supplier coordination.
• Inventory monitoring and stock reconciliation.
• Supplier order reconciliation (P.O. / D.O. / Invoice).
• Timesheet preparation and record keeping.
• Filing and document management.
• Provide showroom administrative support and assist the Sales team in serving walk-in customers whenever required.
• General administrative support.

Job Requirements

• At least 1 year of administrative experience preferred.
• Fresh graduates with a positive attitude are welcome to apply.
• Proficient in Microsoft Office (Excel, Word).
• Good organizational and time management skills.
• Responsible, detail-oriented, and able to work independently.
• Good communication and interpersonal skills.
• Able to work in a fast-paced environment and meet deadlines.

Executive & Personal Support

• Manage the Director's calendar, appointments, meetings
• Screen calls, emails, and correspondence on behalf of the Director
• Assist with personal errands and ad-hoc tasks as required.

Project Coordination

• Coordinate project schedules with clients, site supervisors, and carpentry teams.
• Track project progress and follow up on outstanding tasks.
• Arrange site meetings, project handovers, and installation schedules.
• Maintain project documentation and filing systems.

Supplier & Procurement Coordination

• Liaise with suppliers regarding material orders, deliveries, and quotations.
• Monitor inventory and assist with procurement planning.
• Follow up on delivery schedules to ensure timely project completion.

Client Support

• Serve as a point of contact between clients and the company.
• Coordinate appointments, site visits, and customer enquiries.
• Ensure timely communication regarding project updates and scheduling.

Administrative Duties

• Prepare invoices, purchase orders, and payment follow-ups.
• Maintain records of contracts, quotations, and project files.
• Assist with basic bookkeeping and expense tracking.
• Support HR and recruitment activities when required.

Requirements

• Minimum Diploma in Business Administration or related field.
• Experience in construction, renovation, interior design, or carpentry industries is an advantage.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Strong organizational and multitasking skills.

Alex

R2197438

Logistics & Purchasing Admin

Working Days: 5 days, Mon to Thurs 8:30am-6pm &  Fri 8:30am-5:30pm

Working Location: One-North

Salary: $2,800 ~ $3,300

Responsibilities

• Manage phone calls and email enquiries professionally and promptly.
• Attending to office visitors.
• Maintain organised filing systems, both digital and physical.
• Processing of Purchase Requisitions and issuance of Purchase Orders.
• Booking of Customers’ Purchase Orders and coordinate with Finance team for invoicing.
• Responsible for coordinating shipping, receiving deliveries, conducting stock checks, documenting records, and storing inventory.
• Ensure outgoing and incoming shipments are completed on time, within budget and to the exact location.
• Prepare shipping documents (eg. Airway bills, bills of landing, purchase orders, delivery orders, certificate of beneficiary, etc)
• Familiar with shipping incoterms and apply them accurately as required.
• Update, monitor and generate regular reports related to administrative and logistics operations.
• Liaise and negotiate with vendors, suppliers and contractors to ensure service quality and cost efficiency.
• Collaborate and communicate with other departments and regional offices.

Requirements

• Higher Nitec or Diploma in Business Administration, Logistics, Procurement or equivalent.
• At least 2-3 years of relevant work experience is preferred.

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Admin Assistant ( 5 day week/ 44 hours work week – Raffles Place )

Roles and Responsibilities

1. Prepare reports

2. Order Management: Manage order status, track inventory, and coordinate with logistics teams.

3. Customer Communication: Respond to customer inquiries, resolve issues, and provide order updates.

4. Inventory Management: Monitor inventory levels, report discrepancies, and assist with stock management.

5. Returns and Refunds: Process returns, issue refunds, and resolve customer complaints.

6. Support catering operations

Qualification Requirements

• Food Hygiene Cert

• competent and familiar with excel tools and functions such as vlookup, pivot tables, formulas and linkages of data points

• competent in MS Powerpoint graph/slides preparation for management reporting

• independent, proactive and positive attitude

• to provide operations support on need basis when needed

Salary $2000 to $2400 per month,

whatsapp Grace 87952790