Total 1,515 Administrative / Clerical job vacancies

Responsibilities:

• Provide administrative and personal support to ensure smooth daily operations.
• Manage schedules, appointments, and meeting arrangements.
• Handle email correspondence, phone enquiries, and follow-ups.
• Prepare and maintain records, reports, and documentation.
• Coordinate with clients, vendors, and external parties on administrative matters.
• Assist with event planning, travel arrangements, and logistics when required.
• Perform data entry, filing, and document management duties.
• Support ad-hoc tasks and projects as assigned.

Requirements:

• Minimum Diploma or equivalent qualification.
• Prior experience in administrative, coordinator, or personal assistant roles preferred.
• Proficient in Microsoft Office applications.
• Strong organizational and communication skills.

Interested Applicants, please click Apply Now

Chow Zi Qing

R2199258

Revup Proservices Pte Ltd

EA.24C2366

Job Responsibilities

1.      Lease Documentation Processing

·        ACRA search on tenants and prospects

·        To ensure full execution of documents after tenant’s acceptance of Letter of Offer and preparation of Lease Agreements including payments

·        Assist and support the team to ensure smooth process of lease documentation – including proper filing, liaise and track the execution of lease documents by tenants

·        Maintain timely submission and update tenants’ sales on a monthly basis

·        Timely update concluded deals, and update COC required documentations

2.      Viewing Arrangements

·        Attend to phone enquiries and making viewing arrangements

·        Maintaining calendars of team for viewing arrangements

·        Calculation of area for proposed subdivided units

3.      Vacancy Listing

·        Maintain vacancy listing and agent mailing list, monthly

·        To send and follow up of prospecting emails to prospects

4.      Arrears Management

·        To ensure timely follow up with Finance and tenants on arrears for rent and ad-hoc charges

5.      Tenant’s Insurance Policies

·        To ensure timely follow-up with tenants on updating of Tenants’ PL and IAR insurance in accordance to SOP

6.      Tenants Related Matters

·        Arrange for flowers to be sent for tenant’s business commencement

7.      Procurement

·        Create purchase requests and ensure payments are timely remitted

8.      Contact Database

·        Ensure timely updated of contact database for tenants, and business associates. Support with relevant contact details to counterparts

9.      URA Occupancy Reporting

·        Reporting of building occupancy in URA portal

10.   Any other ad-hoc duties assigned

You will also manage the network of property leased from external Landlord

·        Liaising and following up with external Landlord’s Lease Admin Team on the documentations pertaining to the Lease including insurances and ensure payments made timely.  

·        Liaise with internal stakeholder to renew insurance policies on an annual basis

Job Requirements

·        1 to 2 years of administration / operations experiences

·        Able to work in fast paced environment and meet timelines

·        Well-conversant in Microsoft Office applications (MS Word/Excel)

·        Details-oriented and quality conscious

·        Good follow through skills

·        Pleasant personality and good interpersonal skills

·        You should have a Diploma/ Degree in Real Estate/Building/Business

We regret to inform that only shortlisted candidates will be notified.

Responsibilities:

• Provide admin support to the Chief Strategic Officer and Chief Executive Officer.
• Take minutes for management meetings.
• Coordinate visits and meetings, especially for VIPs, guests, and key stakeholders.
• Manage local and international travel arrangements, including itinerary planning, bookings, and event registrations.
• Support project management initiatives by tracking deliverables and deadlines.
• Partner with other business units to ensure appropriate coverage.
• Handle sensitive information with discretion and professionalism.

Requirements:

• At least a recognized Diploma in any field.
• Strong organizational and time-management skills with a proactive, solutions-oriented mindset.
• Good verbal and written communication skills.
• Can manage multiple priorities, respond quickly to changes, and work independently.
• Proficient in Microsoft Office.
• Candidates looking for their first job can apply too.

No experience needed — just a positive attitude and willingness to learn.

Join a fast-growing team where you’ll gain hands-on experience in events, brand activations, and customer engagement while building real communication and career skills.

Benefits

Job Summary

The Embassy of the Republic of Indonesia seeks an Administrative Assistant to deliver efficient administrative and office support by managing correspondence, maintaining records, scheduling appointments, and assisting embassy staff in daily operations.

Responsibilities

• Manage emails, phone calls, and official correspondence to ensure timely and accurate communication.
• Prepare reports, documents, and presentations that meet embassy standards and support decision-making.
• Maintain filing and office record systems to ensure organized and accessible documentation.
• Schedule and coordinate meetings and events to optimize staff time and resource allocation.
• Provide general administrative support to embassy staff to facilitate smooth daily operations.
• Handle confidential information with professionalism and discretion to protect embassy interests.

Preferred competencies and qualifications

• Degree in Business Administration, Office Management, or related field.
• Minimum 2 years of relevant administrative experience.
• Proficient use of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Good communication skills in English; knowledge of Indonesian is a plus.
• Strong organizational skills and attention to detail.

Responsibilities including but not limited to:

• Staff recruitment including advertisement, interviews, reference checks
• Maintaining proper records and administrate employee benefits includes annual leave, insurance, etc
• Co-ordinating Recruitment process (job advertisement posting, arranging interviews for suitable candidate)
• Compensation and evaluation
• Handling full spectrum of the basic pay and overtime to process workers’ salary
• Producing work passes applications, work permit, renewal and cancellation
• Training and development
• Health and safety at work
• Termination
• Ensure HR policies are in compliance with the local labour regulations
• General administrative duties including documentation, filing & updating data
• Provide secretarial support to the Executive Director
• Perform any ad-hoc tasks given by the Finance & Admin Manager

Requirements:

• Diploma in HR/Business Administration
• Minimum one (1) year of related experience
• Good interpersonal skills and proficient in spoken and written English
• Good communication skills
• Ability to work with minimum supervision and under pressure
• Good time management and ability to meet deadlines
• High integrity
• Proficient in MS Office

Human Resources Administrator

• Location: Tuas Crescent

• Working Hours: Monday to Friday | 830am – 515pm

• Company transport provided: Pick-up points at Marsiling MRT Station & Jurong East MRT Station

• Salary: $3000 - $3800

• Diploma in Human Resource Management / Administration / Business Studies

• Minimum 1-2 years of experience in an administrative or HR support role

• Training Provided

Interested applicants can also send your resume to (Liwenpoh741#gmail.com) and allow our consultant to match you with our clients. No Charges will be incurred by Candidates for any service rendered.

WA ME 97354019 for more Human Resources Administrator role

Job Purpose:

• To provide administrative and HR support within Company’s policy and procedure as well as engaging the staff at all levels to contribute to the achievement of the Company’s strategic goals.

Responsibilities:

• Providing comprehensive administrative support, including filing, data entry, and document management.

• Answer phone calls, transfer them and take messages for the right department.

• Coordinate with vendors for the procurement, maintenance, and renewal of services and equipment such as water filtration, floor mats, indoor plants, cleaning services, and staff transportation.

• Prepare and process monthly food voucher distribution for eligible staff.

• Monitor and replenish pantry and stationery supplies.

• Support in monthly payroll, including attendance checking and overtime processing.

• Source and administer training needs (sourcing, administration & registration).

• Assist in the application, renewal, and cancellation of work passes.

• Liaise with vendors on dormitory issues.

• Plan and organize employee welfare/engagement activities/ company events.

• Any ad-hoc activities within HR and Admin functions as assigned by HR Manager, from time to time.

POH LI WEN REG NO: R25136683

THE SUPREMEHR ADVISORY PTE LTD EA NO: 14C7279

Human Resources Administrator

• Location: Tuas Crescent
• Working Hours: Monday to Friday | 830am – 515pm
• Company transport provided: Pick-up points at Marsiling MRT Station & Jurong East MRT Station
• Salary: $3000 - $3800

Job Purpose:

• To provide administrative and HR support within Company’s policy and procedure as well as engaging the staff at all levels to contribute to the achievement of the Company’s strategic goals.

Responsibilities:

• Providing comprehensive administrative support, including filing, data entry, and document management.
• Answer phone calls, transfer them and take messages for the right department.
• Coordinate with vendors for the procurement, maintenance, and renewal of services and equipment such as water filtration, floor mats, indoor plants, cleaning services, and staff transportation.
• Prepare and process monthly food voucher distribution for eligible staff.
• Monitor and replenish pantry and stationery supplies.
• Support in monthly payroll, including attendance checking and overtime processing.
• Source and administer training needs (sourcing, administration & registration).
• Assist in the application, renewal, and cancellation of work passes.
• Liaise with vendors on dormitory issues.
• Plan and organize employee welfare/engagement activities/ company events.
• Any ad-hoc activities within HR and Admin functions as assigned by HR Manager, from time to time.

Qualifications & Skills:

• Diploma in Human Resource Management / Administration / Business Studies
• Minimum 1-2 years of experience in an administrative or HR support role
• Training Provided

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

5 days & 1 half Sat per month 

Working hours: 8.30am - 5.50pm (Mon to Fri); 8.30am – 12.50pm (1 Sat per month)

Salary: $2500 -$2800 

Location: Pioneer Sector Walk, Singapore 627897 (Transport pickup at West area)

Company products:

Steel products manufacturer 

Job Description:

• Assist customers on sales enquiries via telephone calls, emails, etc.
• Responsible for following up on enquiries
• Responsible for expediting order processing, preparing quotations and invoicing
• Work closely with sales team and providing them with updates when necessary
• Coordinate with Store and Logistics teams on delivery
• Coordinate and monitor deliveries and inventories for customers
• Inventory management
• Provide operational support to the Sales team

Requirements:

• 2 years of relevant working experience in Sales & Marketing
• IT literacy and proficiency in Microsoft Word, Excel, PowerPoint, Outlook
• Knowledge of SAP is an advantage
• Knowledge of import/ export documentation, shipping, marine insurance and/or L/C negotiation is an advantage

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Key Highlights

• Contract Duration: 12 months (1 year)
• Salary: Up to $5,000/month
• Work Location: Changi Airport, Singapore
• Opportunity to manage facilities, maintenance projects, and contractor performance

Key Responsibilities

Facilities & Site Management

• Conduct site surveys and assess the condition of buildings, facilities, vehicles, and M&E systems
• Identify maintenance requirements and recommend corrective actions
• Monitor facility performance to ensure operational readiness

Contractor & Vendor Management

• Oversee contractors and service providers to ensure timely completion of maintenance works
• Ensure prompt rectification of defects to minimize operational disruptions and downtime
• Monitor work quality and compliance with project specifications

Project & Stakeholder Management

• Prepare technical specifications and scope of work to obtain competitive quotations
• Manage project budgets, timelines, and resources for successful project delivery
• Coordinate with internal stakeholders, external contractors, and tenants to ensure smooth operations

Continuous Improvement

• Develop and implement innovative solutions to improve facilities management efficiency and productivity
• Support process enhancement initiatives and operational excellence projects

Requirements

• Bachelor’s Degree in Engineering or a related discipline
• Minimum 2 years of experience in building and facilities management
• Strong stakeholder management and project management skills
• Good verbal and written communication skills
• Strong analytical and problem-solving abilities
• Highly motivated and able to multitask in a fast-paced environment
• Possess a valid Class 3/3A driving licence

Only shortlisted candidates will be notified.

By submitting your resume or personal data, you consent to BGC Group Pte Ltd collecting, using, and disclosing your personal data to our clients and partners for the purpose of evaluating your suitability for job opportunities and related recruitment services. You acknowledge that you have read, understood, and agree to our Privacy Policy for Job Applicants, available at https://bgc-group.com/notice-for-job-applicants.

BGC Group Pte Ltd (Outsourcing)

EA 05C3053

Logistics & Purchasing Admin

Working Days: 5 days, Mon to Thurs 8:30am-6pm &  Fri 8:30am-5:30pm

Working Location: One-North

Salary: $2,800 ~ $3,300

Responsibilities

• Manage phone calls and email enquiries professionally and promptly.
• Attending to office visitors.
• Maintain organised filing systems, both digital and physical.
• Processing of Purchase Requisitions and issuance of Purchase Orders.
• Booking of Customers’ Purchase Orders and coordinate with Finance team for invoicing.
• Responsible for coordinating shipping, receiving deliveries, conducting stock checks, documenting records, and storing inventory.
• Ensure outgoing and incoming shipments are completed on time, within budget and to the exact location.
• Prepare shipping documents (eg. Airway bills, bills of landing, purchase orders, delivery orders, certificate of beneficiary, etc)
• Familiar with shipping incoterms and apply them accurately as required.
• Update, monitor and generate regular reports related to administrative and logistics operations.
• Liaise and negotiate with vendors, suppliers and contractors to ensure service quality and cost efficiency.
• Collaborate and communicate with other departments and regional offices.

Requirements

• Higher Nitec or Diploma in Business Administration, Logistics, Procurement or equivalent.
• At least 2-3 years of relevant work experience is preferred.

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

• $3,200 - $3,800 + Performance Bonus (salary will commensurate according to experience & qualifications)

• Working days: 5 days work week | Monday - Friday 8:45am - 5:30pm

• Working location: Pioneer Sector

• Established FMCG manufacturer

• Leading dairy ingredients company

• Stable and growing business

• Modern manufacturing environment
  

Responsibilities:

• Manage calendars, schedules, and appointments for management

• Coordinate and arrange meetings, including venue setup

• Handle travel arrangements, visa applications, accommodation, and itinerary planning

• Maintain strict confidentiality when handling sensitive information and communications

• Assist with personal errands or tasks for management when required

• Act as the liaison between management and internal/external stakeholders to ensure smooth communication

• Manage and coordinate Management's personal payment and administrative matters, including liaising with Finance to ensure timely processing and payments of personal credit card bills, reimbursements, subscriptions, and other related expenses

• Assist in maintaining employees' attendance

• Support employee welfare activities and company events

• Assist in preparing HR-related documents, reports, and administrative correspondence when required
  

Requirements:

• At least Diploma / Degree in Business Management or Human Resource Management

• Minimum 3 years of relevant experience in executive support, personal assistant, administration, or HR coordination roles

• Prior experience supporting senior management, directors, or C-level executives will be an added advantage

• Proficient in Microsoft 365 applications including Excel, Word, Outlook, and PowerPoint

Duration: Till end December
Salary: Up to $3000
Working hours: 5 day, Office hours, One 0.5 Saturday every month 

Job Scope:
Work closely with Business Office staff and other departments to ensure timely and accurate completion of patient billing activities.
• Ensure all data elements required by government ministries are captured accurately and on a timely basis.
• Ensure all bills are claimed promptly from CPFB/ Medisave Approved Integrated Insurance Companies and Government Ministries.
• Check bill for reasonableness and correct errors discovered on the patient accounts.
• Monitor unbilled accounts, update records and databases.
• Correspond and liaise with patients, third party payers and external organisations.
• Assist in training new team members and maintain internal control.

Job Requirements:
Min NITEC/Diploma in any field
Min 1 year admin experience required 

Interested applicants may send your CV via email: jacelynchua@recruitexpress.com.sg

Melissa Zhang Zhiqi (Mezzo)
CEI No.: R2197564
Recruit Express Pte Ltd (Healthcare & Life Science)
EA License No.: 99C4599
jacelynchua@recruitexpress.com.sg

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 850 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs’ lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

Job Description

• Responsible for student admission and discharge matters (e.g., registration, updates, submissions, documentation, invoicing etc.)  
• Maintain and update staff and students’ records and files (e.g., staff numbers, student enrolment, staff & student attendance etc.)  
• Preparation and submission of staff/student documents, information, reports and records to relevant agencies (e.g., on attendance, enrolment, financial assistance regularly)  
• Collection of school fees and related banking matters  
• Assist with correspondence with parents, caregivers and/or other agencies  
• Attend to students and parents/caregivers and handle simple matters and queries  
• Assist with any other duties/tasks assigned by School Leaders or Admin Manager   
• Perform basic book-keeping and accounting duties (e.g., for petty cash, debit card, vouchers, accounts receivable/payable, fixed assets)  
• Assist with procurement matters, delivery and acceptance of goods and services  
• Process purchases, invoices and claims  
• Perform banking-related functions  
• Assist with any other duties/tasks assigned by School Leaders or Admin Manager  
• Compilation/collation of data and data entry  
• Preparation and submission of data, information and reports to internal (e.g., MINDS HQ) and external agencies (e.g., MOE, MSF, NCSS etc.)  
• Handle incoming/outgoing correspondences (e.g., distributing office mails, document despatch etc.) and dissemination of information to internal and external agencies   
• Manage, maintain and update office files, documents, records and forms  
• Perform general admin tasks and functions such as postal mailing, photocopying, scanning and laminating etc.  
• Answer phone calls and handle general enquiries  
• Assist colleagues where necessary and with other general administrative duties/tasks assigned by School Leaders or Admin Manager  
• Manage and maintain office equipment, inventories, stationery and supplies  
• Issuance of supplies, groceries, office stationery to staff and general workers and liaison with suppliers

Qualification

• GCE ‘A’ Levels or Diploma  

Other Information

• At least 3 years of general administrative experience. Candidates with basic accounting qualifications/background and experience with administrative duties in a school setting will be an advantage  
• Ability to work independently as well as part of a team  
• Good interpersonal and communication skills  
• Strong organization, time management and multi-tasking skills  
• Great attention to details with a positive attitude  
  
  Please note that your application will be sent to and reviewed by the direct employer -MINDSG LTD