Total 9,056 Junior Executive Full-time job vacancies

The HR & Admin Assistant will support the HR & Admin Manager in a wide range of human resource and administrative functions, playing an important role in ensuring smooth HR operations and providing efficient support to both employees and business needs. This role requires someone who is independent, meticulous, and able to work in a fast-paced environment with tight deadlines, while maintaining a strong service excellence mindset.

Key Responsibilities

Human Resources & Payroll Support

• Maintain and regularly update employee records, personnel files, and HR databases accurately
• Support end-to-end onboarding processes, including workstation setup, stationery, uniforms, and PPE (where applicable)
• Assist in work pass applications, renewals, and cancellations
• Post and maintain job advertisements across relevant recruitment platforms
• Coordinate training activities, including course registration, approvals, scheduling, post-training evaluation, and record maintenance
• Assist in monthly payroll processing, including data preparation, verification of attendance/claims, and ensuring timely and accurate payroll submission
• Administer insurance claims processing (submission, follow-up, and coordination with insurers)

Administrative & Office Support

• Coordinate meetings, company events, and other staff engagement activities
• Manage office maintenance and housekeeping, including copiers, air-conditioners, water dispensers, and related equipment
• Provide general administrative support and perform ad-hoc duties as assigned by the Manager

Job Requirements

Minimum Qualifications

• Diploma in Human Resource Management or equivalent
• 1 year of HR-related experience preferred

Skills & Competencies

• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Knowledge of Unit4 Prosoft HRMS will be an advantage
• Good understanding of the Singapore Employment Act and local labour regulations preferred
• Experience in payroll processing will be an advantage
• Highly organised, meticulous, and able to work independently
• Proactive with strong initiative and a sense of urgency
• Able to perform under pressure in a fast-paced environment
• Strong interpersonal and communication skills, with a service-oriented mindset

Responsibilities

• Process Giro collections and billing of invoices
• Manage fixed asset disposals
• Process HP and leasing drawdowns
• Process eGiro payments
• Handle PayNow, AXS and TT receipts
• Perform GL coding, cash flow monitoring and cash book reconciliation
• Prepare audit confirmation letters
• Attend to customer enquiries via phone and emails
• Any other ad hoc duties as assigned

Requirements

• Experience in Accounts/Finance functions

Interested candidates, please email your resume to meganng@recruitexpress.com.sg
Attention to: Megan Ng Su Ting (CEI: R23115059)
Recruit Express Pte Ltd
EA No. 99C4599

*** We regret that only shortlisted candidates will be contacted.

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Admin-Assistant%2C-BLOCK71-Singapore%2C-The-HANGAR-%2812-month-Contract%29/33231-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

• Assist with general administrative duties, location based in or rotated between one of two BLOCK71 Singapore Centres within the One-north (Ayer Rajah Crescent), or Kent Ridge Campus (I-Cube Building).

• Front (reception) desk duties, office management, including handling incoming mails and deliveries, on-site (Seminar Rooms) pre-event set up and post-event duties.

• Assist in liaising and coordinating with facilities team and vendors for maintenance and sanitation services.

• Assist with procurement tasks such as ordering and restocking of stationery and pantry supplies.

• Liaise and coordinate with vendors and service providers to ensure requirements are fulfilled.

• Liaise with finance team to process monthly bills and invoices for the Centre and startups.

• Provide general administrative assistance to the team, including document and database management.

• Onboarding and orientation of new startups to ensure their smooth integration into the Centre, including monitoring startup activity and usage of space.

• Provide general administrative assistance to the team, for program or events-related documentation, liaising, procurement, and finance processing. • Primarily in-office, 8.30am-6pm (5.30pm on Fridays), Monday to Friday.

This is an hourly-rated position.

Please be informed that only shortlisted candidates will be notified.

Qualifications

• Minimum Polytechnic Diploma with at least 1-2 years of working experience in similar capacity

• Team player with good interpersonal and communication skills, and able to work independently

• Proactive individual with a positive work attitude

• Diligent, systematic, and organized

• Attentive to details

• Good knowledge in cost and quality control, resource planning and on-site operations

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

• Familiar with, or open to learning various Database management, Finance and Procurement systems and processes.

Responsibilities:

• Handling Accounts Receivable and Accounts Payable
• Organizing and maintaining up-to-date financial records and cash flow
• Managing tasks such as invoicing, issuing Debit and Credit Notes, and preparing Statements of Accounts
• Depositing cash/cheques and preparing receiving vouchers.
• Following up on, collecting, and allocating payments.
• Monitoring customer account details for non-payments, delayed payments, and other irregularities.
• Undertake any other ad-hoc duties as and when required

Requirements:

• Minimum GCE O-Level qualification
• At least 2 years of experience in accounts receivable, accounts payable, general accounting
• Proficient in Microsoft Office Applications
• Ability to work independently and meet tight deadlines with high level of accuracy
• Strong organizational skills with the ability to multi-task
• Strong attention to detail and accuracy in all work
• Good team player
• Willingness to commit to a 5.5-day work week

COMPANY DESCRIPTION

MINDS has been caring for Persons with Intellectual Disabilities (PWIDs) and their families since 1962.

Grounded in the belief that all PWIDs have innate abilities and talents, MINDS is committed to empowering them and enhancing their quality of life, while advocating for greater inclusivity for PWIDs as a nation.

MINDS is today one of the largest charities in Singapore employing more than 1200 staff. With the key focus to expand community-based services, improving the employability of PWIDS, strengthening education, and engendering inclusive community living, MINDS offers a holistic range of services and programmes across the PWIDs' lifespan.

These include schools, employment and training development centres, home-based care services and community-based services to cater to the physical, psychological, environmental and social needs of PWIDs. For more information, please visit www.minds.org.sg.

RESPONSIBILITIES

The Operations Support Assistant supports clients/ student care, cleaning, school operations, events, and basic administrative tasks within Fernvale Gardens School.

• Client / Student Care (Special-to-type cleaning)
• Operational Support Events & Activities
• Assist to Maintain Facilities
• Assist with Vector Control
• Operational Support to School
• Simple Admin Tasks

Key Tasks:

• Clean students who soil themselves
• Clean soiled area -
• Manage students' lost-and-found corner
• Open and close the school General Office
• Cover school security duties during Security Officer's lunch-break
• Upkeep sensitive areas (e.g. General Office and P/VP rooms)
• Mann the school when there is weekend maintenance / repair works
• Upkeep of notice-boards
• Oversee sorting and storage of school materials and resources
• Store, shift and maintain school furniture (e.g. tables, desks and chairs
• Assist to respond to fire alarm / incidents (e.g. as fire wardens)
• Maintain cleanliness of MINDS school van/mini-bus (*where applicable)
• Help students safely alight and board buses and accompany them to the holding area upon arrival at the school
• Set up of seating/tables for events
• Put up/remove decorations for special festivities and events
• Packing and distribution of items for programmes and events
• Arrange refreshments for meetings and functions
• Attend to simple faults and repairs
• Assist in facility inspections and reporting, including safety checks, faults and defects
• Assist in simple landscape maintenance
• Assist in looking after school set-ups (e.g. fish aquarium, terrarium, hydroponics farm structure)
• Sorting, packing and shredding of documents
• Simple filing of documents - Simple data entry
• Any adhoc duties assigned by the Reporting Officer

• With or without experience are welcome to apply and training will be provided
• Willing to learn and teamwork-oriented
• Great team player with the ability to work with minimal supervision
• Relevant certificates from WSQ would be an advantage

Responsibilities

· Perform data entry for resource deployment on various projects

· Support in administrative duties and ensure proper filing of project documentation

· Manning of Company’s administration (key register list, store inventory list, insurance list, inventory list, equipment list, vehicle list etc)

· Manning of helpdesk phone

· Liaising or sourcing of vendors or suppliers for information

· Prepare letters, memos, invoices, and purchase orders

· Handling of Safety & ISO documentation

· Other ad-hoc duties will be assigned

Requirements

· Minimum GCE ‘O’ Levels /NITEC/Diploma and above

· Proficient in MS office applications

Job Types: Full-time, Permanent

Schedule:

• Day shift
• Monday to Friday

Education:

• GCE 'O' Level or GCE 'N' Level (Required)

Work Location: In person

COMPANY DESCRIPTION

Beyondsoft International (Singapore) Pte. Ltd. was set up in 2007 and established as the regional headquarters for the Southeast Asia (SEA) and European markets in September 2015. Based on our vision of "Using technology to promote social progress, economic development and become a global customer preferred partner" and our concept of "Beyond your expectations", Beyondsoft is committed to provide our customers in countries along the "Belt and Road" with comprehensive solutions and products and creating commercial value for customers to realizing continuous businesses development.

RESPONSIBILITIES

• Assist in setting up test rigs, fixtures, and instrumentation for mechanical & Environmental testing.
• Perform tests in accordance with established protocols and standards.
• Monitor and document test conditions and results accurately.
• Collect and record test data using appropriate tools and software.
• Analyze test results to identify trends, anomalies, and areas for improvement.
• Prepare detailed test reports and documentation.
• Work closely with design, quality, and production teams to ensure test requirements are met.
• Provide feedback to engineering teams based on test findings.
• Support troubleshooting and problem-solving efforts related to test failures.
• Maintain and calibrate testing equipment to ensure accuracy and reliability.
• Report and address any equipment malfunctions or maintenance needs promptly.
• Ensure all testing activities comply with company standards, industry regulations, and safety guidelines.
• Contribute to the continuous improvement of testing processes and procedures.

• Diploma in Mechanical Engineering or a related field.
• Minimum 2 year of experience in mechanical testing or a similar role
• Experience in troubleshooting and general tool usage
• Able to read and interpret 2D, 3D mechanical drawings, BOM and/or Build Matrix
• Strong knowledge of sheet metal and plastic parts design and associated production tooling and quality processes
• Understanding and use of engineering tools such as, statistical engineering techniques, design of experiments, product and process capability analysis

Beyondsoft committed to being an equal opportunity employer and provides equal employment opportunities to all employees and applicants. We strive to cultivate a workplace that celebrates diversity and inclusion, where individuals of all backgrounds—regardless of nationality, ethnicity, religion, age, gender identity, sexual orientation, or any other distinguishing trait—can succeed and thrive. We prohibit discrimination and harassment of any type with regard to race, color, religion, age, national origin, disability status, genetics, sexual orientation, gender identity, or expression. This policy applies to all terms and conditions of employment, including recruiting, hiring, and the entire employee lifecycle. We are focused on creating an environment where everyone can reach their full potential.

Employment offers from Beyondsoft are contingent upon the successful completion of any required pre-employment processes, in line with applicable laws and regulations. Beyondsoft does not ask for any recruitment fees, nor does it request any unauthorized payments from candidates as part of the hiring process

About the Role

Our client, a growing interior design and renovation firm in Singapore, is looking to engage Junior Sales Interior Designers (Freelance) who are passionate about design and client engagement.

This opportunity is open to individuals with no prior experience, including career switchers who are motivated to build a career in interior design and sales.

A structured 3-month buddy system with a nominal allowance will be provided to support onboarding and learning.

Responsibilities

• Attend to customer enquiries and understand client requirements

• Support basic space planning and design conceptualisation

• Assist in preparing mood boards, material boards, and presentations

• Support preparation of quotations based on client needs

• Work closely with senior designers on proposals and client discussions

• Assist in project coordination and liaise with contractors/vendors

• Deliver a positive and professional customer experience

Requirements

• Open to candidates with no prior experience; career switchers are welcome

• Strong interest in interior design, sales, and client interaction

• Good communication skills and willingness to learn

• Self-motivated, proactive, and comfortable in a performance-driven environment

Additional Information

• Freelance, commission-based engagement

• 3-month structured buddy system provided

• Nominal allowance during the initial training phase

• Opportunity to build a portfolio and grow within the interior design industry

Tyson Jay Management Pte Ltd | EA License No.: 24C2479

Ivan Lim | EA Personnel No.: R1109856

Job Summary

Responsible for assisting project teams with guidance from senior architects/architects/associates

Responsibilities

Assist the project team to complete projects on time, on budget and according to client and

authority’s requirements

Assist multiple projects concurrently from design stage to project completion under guidance

Assist in the production of all drawings & BIM Model development required by the project including production of BIM Model, Submission drawings, detailed drawings, clash detection coordination, construction drawing, as-built etc

Make submissions to authority and ensure all forms, drawings and BIM models are submitted and liaise with authority for all submission matters as required under the supervision of seniors

Technical Skills & Competencies

Entry-level Knowledge in Regulatory Requirements

Entry-level Aesthetic and Design Sensibility

Entry-level Knowledge in Technical Detailing

Entry-level Contract Administration and Management

Entry-level Stakeholder Management

Other Skills & Competencies

Critical Thinking

Teamwork

3D modelling and rendering

Who should apply

Fresh Graduate with Architecture Diploma or Bachelor Degree in Architecture

Interested in High rise and landed residential project in Singapore

Strong Modelling and Rendering skills

Responsibilities

• Pick and pack medications accurately using the bin coding system.
• Support medication delivery and remote collection services.
• Assist with scriptless dispensing processes.
• Ensure medications are prepared and handled according to procedures.
• Carry out other ad hoc duties as assigned.

Requirements

• Min Diploma in Pharmaceutical Science/ Lifescience or any related course of studies
• Some experience will be preferred but candidate without experience are welcome to apply as training will be provided
• Able to commit till end of Dec 2026
• 5.5 days, office hours

All qualified applicants, please send in your resume to:

triciagoh@recruitexpress.com.sg

Tricia Celestine Goh (R1981653)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

Research Assistant/Associate (Community Innovation and Applied Social Research)

The Lee Kuan Yew Centre for Innovative Cities (LKYCIC) at the Singapore University of Technology and Design(SUTD) invites applications for full-time Research Assistant/Associate appointments to support applied research and innovation projects on people, communities, and cities.

The position is suited for candidates with strong interests in mixed-methods social science research, social policy innovation, community development, and translating research into real-world impact. The successful applicant will join an interdisciplinary teamworking at the intersection of behavioural science, urban planning, public health, sustainability, and community activation.

About the role

The successful candidate will contribute to projects in LKYCIC focusing on understanding how social and built environments shape individual and community outcomes, and how research can be translated into practical interventions, programmes, policies, and design solutions.

Current and upcoming projects include:

• Social capital and community resilience in neighbourhoods and community hubs
• Climate adaptation, urban heat resilience, and sustainable living
• Community activation and citizen engagement initiatives
•  Population health and healthy neighbourhoods
• Design and evaluation of community-based interventions
• Development of practical tools, frameworks, and guidelines for policymakers and practitioners

Projects typically involve a combination of surveys, interviews, focus groups, behavioural observations, workshops, participatory design activities, and field-based research conducted in partnership with government agencies, community organisations, industry partners, and residents. Depending on the project, researchers may also have opportunities to work with digital platforms, spatial data, and emerging AI-enabled tools that support research, community engagement, programme design, and policy innovation.

Key responsibilities

The candidate will be expected to:

• Support the design and implementation of mixed-methods research studies
• Conduct literature reviews and evidence synthesis
• Design and administer surveys, interviews, focus groups, and workshops
• Conduct field observations and community-based data collection
• Analyse qualitative and quantitative data using appropriate methods and software
• Assist in stakeholder engagement, participatory design, and community activation activities
• Support project management, coordination, and reporting
• Prepare research reports, policy briefs, presentations, and academic manuscripts
• Contribute to the translation of research findings into practical recommendations, interventions, and tools
• Work collaboratively with interdisciplinary researchers and external partners

The Centre may, at its discretion, assign additional responsibilities from time to time, such as teaching or other duties aligned with the Centre’s needs.

Skills and qualifications required

• Bachelor’s or postgraduate degree (MA, MSc, March, MPP or equivalent) in sociology, public policy, geography, urban studies, architecture, public health, psychology, community development, social work, behavioural science, environmental studies, or related disciplines
• ⁠Demonstrated interest in applied social science research, real-world impact, and the translation of research into practical interventions, programmes, policies, or design solutions
• Experience with qualitative and/or quantitative research methods, including survey design, interviews, focus groups, observations, workshops, or field-based research
• Strong analytical, organisational, and problem-solving skills, with the ability to exercise good judgement and initiative in complex real-world settings
• Strong written and verbal communication skills, including the ability to present research insights clearly to academic, policy, practitioner, and community audiences
• Ability to work independently while contributing effectively within interdisciplinary and partner-facing teams
• Interest in community engagement, social innovation, urban issues, sustainability, public health, and/or policy development
• Adaptability and willingness to learn new methods, tools, and approaches, including digital platforms, spatial data, or AI-enabled research tools where relevant

The following would be advantageous:

• Experience conducting fieldwork and community-based research
• Experiencein programme evaluation, policy analysis, or participatory research

How to apply

Interested applicants are encouraged to send their application with the subject heading “ResearchAssistant/Associate (Community Innovation and Applied Social Research)” to lkycic@sutd.edu.sg with the following:

• Cover letter explaining your interest in the position and addressing the qualifications and skills requirements (maximum 1 page)
• Curriculum vitae
• Two writingsample (e.g., thesis, report, publication, policy brief, or research paper)
• Names and contact details of three referees who may be contacted for a reference

We regret that only shortlisted candidates will be notified. Applications will be reviewed on a rolling basis and will continue until the position is filled.

Job Description & Requirements

- Responsible for Accounts Payables & Accounts Receivable function

- Assist monthly, quarterly and yearly closing

- Bank reconciliation

- Filing & other accounting and administrative work

- Quarterly GST submission.

- Assist in the month-end accounts closing activities

- Assist in the monthly management reporting

- Replying customer emails, messages, and phone calls

- Able to carry out and perform office administrative duties

- Team player with initiative

Assistant Cook Job Description:

An Assistant Cook, or Assistant Chef ensures the kitchen is orderly and assists Cooks to prepare and arrange food. Their duties include cleaning the kitchen area, washing dishes and utensils and ensuring that the Cook has everything required to run the kitchen efficiently.

Assistant Cook duties and responsibilities:

• Assisting the Cook in food preparation activities, such as cleaning, cutting, chopping and peeling food ingredients

• Cleaning and sanitising the food preparation areas based on company and industry hygiene codes and health and safety standards

• Washing, disinfecting and properly storing cooking and kitchen utensils and equipment

• Buying, weighing and storing ingredients and food supplies

• Operating a variety of kitchen appliances and instruments including cutters, knives, mixers and ovens

• Managing inventory, unloading supplies and organising the storeroom

• Participates in and/or contributes to programs, committees, or projects designed to improve quality of service and employee productivity.

• Maintains clean work areas, utensils, and equipment.

• Develop new menu items while improvising the existing ones.

• Maintain and manage kitchen expenses,food costs, inventory, and staffing with in budgetary limits.

• Able to cook north Indian food.

• Able to do shift work.

Job Summary

You will create engaging short-form videos, manage e-commerce platforms, respond to customer enquiries, and coordinate order fulfillment to support our online sales and customer satisfaction.

Responsibilities

• Plan and film short-form videos for TikTok, Instagram, and Facebook to showcase products and engage audiences
• Manage Shopee, Lazada, and TikTok Shops by updating product listings, pricing, and promotions to maintain smooth operations
• Respond promptly and professionally to customer enquiries to ensure high customer satisfaction
• Coordinate with the operations team to ensure accurate packing and timely shipping of orders

Preferred competencies and qualifications

• Experience in e-commerce, social media, or content creation
• Proficiency in video editing tools such as CapCut or similar apps
• Good written and verbal communication skills in English and Mandarin
• Minimum O-Level or equivalent

Monthly reconciliation of bank accounts using Xero
Managing HR functions including recruitment
Manage timesheets administration and payroll processing

Candidate must possess
Detailed oriented, organized, independent, reliable, resourceful, willing to learn and adapt, and a good team player, strong multitasking and prioritization skill
Proficient in MS Office

Working hours 9-6pm Mondays-Fridays
Salary: $12-$14 per hour

Contact Chan @ 87161632 for interview