Total 325 Junior Executive job vacancies in PASIR GUDANG

• Up till $3,500 + bonus
• Near MRT
• Exposure to full employee lifecycle
• People-centric, service-driven culture

Our Client, a Singapore-based bakery and café, is inviting qualified candidates to fill the position as HR & Admin Assistant.

RESPONSIBILITIES:

1. Recruitment & Hiring Support

• Support recruitment activities including candidate sourcing and job postings across recruitment platforms such as JobsBank and Workstream.
• Coordinate interview scheduling between candidates and hiring managers.
• Assist the HR Business Partner in tracking, collecting, and filing completed interview forms and recruitment records to ensure proper documentation of hiring decisions.
• Support the administration of headcount requisition processes (when implemented), including coordination, tracking, and upkeep of related records.
• Lead end-to-end internship engagement administration, including sourcing coordination, liaison with schools and agencies, onboarding logistics, and maintenance of internship records and documentation.
• Support the HR Business Partner in coordinating with recruitment agencies.
• Assist with preparation of employment documentation, including:

1. Part-time Key Employment Terms (KET)
2. Full-time employment contracts and supporting documentation
3. Assist with job description preparation and recruitment-related documentation

2. Onboarding & Employee Administration

• Support onboarding processes for new hires, including:

1. Sending welcome emails and announcements
2. Updating Team PV WhatsApp group
3. Updating EBER membership records
4. Preparing new employee onboarding checklists (EDF forms, uniforms, name tags)

• Create and maintain employee profiles within StaffAny and other HR systems.
• Assign uniforms and coordinate onboarding materials with relevant teams.
• Maintain FOH onboarding checklists and coordinate with hiring managers to ensure timely completion and proper filing of all onboarding records.

3. HR Systems & Records Management

• Maintain personnel files (P-files) and ensure employee information is accurately recorded.
• Maintain and update employee organisational structure records where required.
• Serve as DocuSign administrator for employment documentation.
• Manage and update the recruitment email alias.
• Support administration of employee benefits (such as IJOOZ AI access, birthday entitlements) and internal HR systems.

4. Employee Administration & HR Support

• Maintain employee updates and announcements, including birthday updates and internal notices.
• Maintain and update organisational charts to reflect team structures and reporting lines.
• Assist with probation review reminders and employee confirmation processes.
• Coordinate employee training registrations and maintain the WSQ training certificate tracker.
• Assist with preparation of HR letters, including:

1. Certification of Employment
2. Internship completion letters
3. Letters of recommendation
4. Other employment-related letters where required.

5. Office Administration

• Serve as a first point of contact for general enquiries, including monitoring shared email inboxes.
• Answer incoming phone calls and provide administrative support where required.
• Provide backup administrative support to the sales team where necessary.
• Assist with general office coordination and administrative tasks.

6. Finance & Documentation Support

• Assist with organising and filing financial documentation, including:

1. Supplier invoices
2. Service reports
3. NETS FlashPay receipts

• Support Zeemart data export for supplier invoices (COGS) where required.
• Maintain organised filing systems for company HR, financial and operational documents.

7. Operations Support

• Assist with printing and preparation of operational forms and documents for stores (e.g. 3P forms and checklists).
• Provide occasional administrative support to the Store Operations team where requested.

8. General

• Complete other tasks as assigned by management.

REQUIREMENTS:

• Diploma or equivalent qualification in Business Administration, Human Resources, or a related field.
• 1–3 years of experience in HR administration, office administration, or recruitment support.
• Proficiency in Google Workspace and basic HR or administrative systems.

OTHER INFORMATION:

• Location: Pasir Panjang
• Working Days/Hours: 5 days/Office hours
• Salary: Up till $3,500 +bonus (salary will commensurate according to experience & qualifications)
• The Company strives toachieve employee satisfaction and provides conducive working environment, attractive incentives and remuneration to all staff.

Please indicate the below information in your resume:

• Current & Expected salary
• Reason(s) for leaving
• Availability to commence work

We regret that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

If you fancy a cool, easy-going atmosphere full of dynamic and spirited individuals, you are at the right place.

We are on the lookout for passionate, optimistic and fun-loving people to join our big family of Wonderful People.

With our wide array of hotels and brands, there are countless opportunities and exposure to work in different stories. You will be immersed with prospects in career and learning development, employee recognition, mentorship and benefits even when you travel.

Job Details (Here's what you can expect!)

• You get to work primarily in 1 of our 25 hotels in Singapore
• 6 days' work week (8 hours per day)
• Attractive incentives and bonus
• Staff rates at Accor hotels in Singapore and worldwide
• Birthday Leave

Responsibilities:

• Ensure highest standard of cleanliness, order and appearance of the hotel.
• Plan monthly roster for Housekeeping team.
• Assign housekeeping employee their roles and duties; inspect work, etiquette and grooming for conformance and ensure compliant.
• Ensure employee attendances/allowances/incentives are updated for payroll.
• Maintain accurate attendance and leave record of housekeeping employee in HRMS system.
• Assist in the area of employee retention via mentoring, counselling and creating conducive working environment for all employee.
• Supervise, train, and retrain employee, including interns, to prescribed hotel standard.
• Identify high potential employee for career progression.
• Ensure the cleanliness and appropriate supply of rooms or its equivalent according to the standards and procedures set and approved by the hotel management. Eg.monitor forecasted occupancy and ensure adequate manpower to clear all check out rooms by 3 pm and guest rooms by 6 pm.
• Maintain monthly Thorough Cleaning schedule to ensure extra attention-to-detail cleaning is done for all rooms on rotation basis.
• Ensure that the condition of fixtures, fittings and building components are well-maintained.
• Report and follow up with Maintenance team to correct room and public area defects.
  Maintain proper record of activities/events such as Inventory, Rooming Lists, housekeeping/maintenance records.
• Usage of cleaning materials must be monitored and ensure all inventories are adequately stored, recorded and properly maintained.
• Observe, monitor and gather feedbacks from parties concerned to review work processes and propose innovative ideas to improve work efficiency.
• Propose processes on cost saving measures without compromising hotel service standards and ensure successful implementation.
• Attend to guest request and complaints related to housekeeping issues and provide guest with feedback, when necessary.
• Assist the Duty Manager/Front Office Manager/Hotel Manager to disseminate and implement work policies.
• Undertake any reasonable tasks as and when assigned by the management.

Requirements:

• Minimum 3 years’ of relevant experience in the hospitality industry.
• Resourceful, self-motivated, possess a spirit of excellence as well as team player.
• Decision maker and confident.
• Able to motivate employee and lead and guide a team.
• Good interpersonal and communication skills.
• Accountability and dependability.
• Vigilant, quality focus and alert with keen eye for details.
• Service oriented with good personality.
• Able to work shift, weekends and public holidays.
• Able to work independently.

Job Summary

Support healthcare operations by managing patient registration, preparing cases for health screenings and reviews, responding to patient inquiries, processing billing and medication dispensing, submitting Medisave and CHAS claims, scanning medical records, and performing triage to ensure smooth clinic workflow.

Responsibilities

• Register patients accurately to maintain up-to-date records for clinical use
• Prepare cases for health screenings and medical reviews to facilitate timely patient care
• Respond promptly and clearly to patient inquiries to provide excellent customer service
• Process billing transactions efficiently to ensure accurate payment handling
• Dispense medications following prescribed instructions to support patient treatment
• Submit Medisave and CHAS claims accurately to comply with healthcare financing requirements
• Scan and organize medical records to maintain comprehensive patient documentation
• Perform triage by assessing patient needs to prioritize care delivery

Preferred competencies and qualifications

• Minimum GCE 'N' or 'O' Level qualification
• At least 2 years of experience in administrative support, customer service, or healthcare roles
• Strong communication and interpersonal skills demonstrated through effective patient interactions
• Customer service orientation with a positive attitude towards learning and adapting

Other Information

• Location: Biopolis
• Hours of Work: 44 Hours / 5.5 days

Applicants who are interested in this role are invited to apply with their comprehensive resume with full details via "Apply Now" button. *Only shortlisted applicants will be noticed.

Job Summary

Prepare and pack parcels accurately, manage airway bills, coordinate with courier companies via email, and resolve issues related to missing or undelivered packages in an office environment.

Responsibilities

• Prepare and pack parcels carefully to ensure accurate shipment
• Create and prepare airway bills for courier collection
• Send timely and clear emails to courier companies to coordinate parcel pickups
• Identify and resolve issues related to missing or undelivered packages
• Maintain an organized and clean mailroom workspace within the office environment

Other Information

• Working hours: 1.00pm to 5.00pm
• Working days: Mondays to Fridays
• Working Location: 2 Science Park Drive, Singapore 118255 (Nearest MRT: Kent Ridge)

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Research-Assistant-%28LKYSPP%29-%2832429%29/32429-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

We are seeking a full-time Research Assistant (Quantitative Analysis) to work on empirical research in the area of population aging, mortality, and pensions, with an active focus on Singapore and Asia. The project is part of a larger interdisciplinary research program aimed at developing a better understanding of how aging beliefs and mortality expectations may influence financial decision-making among participants in a pension scheme. The Principal Investigator of this project is Associate Professor Joelle Fong. 

The LKY School of Public Policy is part of the National University of Singapore, which is Asia’s top university in the QS World University Rankings.

Candidates should have a background in Statistics, Economics, or Risk Management & Insurance.  Knowledge of mortality analysis and life table methods is required. Candidates with also some knowledge and experience in how pension systems function will be a good fit. The successful candidate must demonstrate good overall competence in quantitative research methods and be proficient with statistical software such as STATA or R.  Due to the nature of the role, excellent written and spoken English is essential. 

Other responsibilities include:

• Assist with drafting literature review and questionnaire design
• Assist with data analysis in R and STATA (data collection / cleaning)
• Research administration support 
• Other ad-hoc duties as assigned

The full-time position will have a 12-month term.

Qualifications

• Master’s degree or equivalent in Statistics, Economics, or Risk Management & Insurance, from a reputable university
• Familiar in working with large datasets for statistical analysis
• Demonstrate good organisational and analytical skills
• Responsible and detail oriented
• Must be able to self-motivated, able to work independently, as well as in a team

The candidate is expected to be physically present in office during the stipulated working hours, and able to commit to at least 1 year of service. 

Benefits:

• Internationally competitive salary, 1-year contract
• Salary and appointment will be commensurate with the candidate’s qualifications, track record, potential, experience
• Highly collegial working environment with an internationally diverse group of scholars
• Excellent research support provided by the School and NUS

Application Procedure:

Interested applicants are invited to send the following list of documents via the NUS Career Portal.

• Cover letter
• Curriculum vitae
• Three writing samples

Your cover letter should include details such as your highest qualifications, past research experience, last drawn salary (if applicable), expected salary, and country of citizenship. Please also state when you can begin work, if you are selected for the role.

Applications will be accepted until the position is filled. Should you be shortlisted, a faculty member or an administrator will contact you directly for an interview. 

• Working Days: 5.5 days / 8am - 6pm
• Salary: (depends on experience)

Requirements:

• At least 5 years of admin experience
• Proficient in MS Office & Excel

Responsibilities:

• Correspondence with clients
• Provide admin duties and clerical supports
• Support in submission of monthly claim / receivables for projects
• Generate invoices
• Assist in preparing bank reconciliation, monthly finance reports, GST submissions, account receivables and payables, tax-related matters and audit-related queries
• Maintain date accuracy in accounting software with proper documentation, filling and entries
• Other ad-hoc duties as assigned

Overall Summary:

Mainly supporting security aspect like firewall checkpoint, security appliances - configuration, troubleshooting, capacity planning. Supporting current operation and deployment of resiliency project. This is a 2-year direct contract position.

Roles and Responsibilities:

• Directly reporting to Security Senior Manager
• Assist Architect team on new infrastructure design, implementation, and management of network solutions that form the core infrastructure, ensuring seamless integration across different platforms. This includes procurement of necessary equipment.
• To provide comprehensive product knowledge on the data technology required to deliver, support the networks infrastructure.
• Collaborate with the team to identify network and system needs, monitor performance metrics, troubleshoot, and resolve network-related issues, and implement improvements.
• Deliver project management for network activities encompassing upgrades, deployments, and migrations. Provide technical guidance and user support as required.
• Develop, maintain, and update documentation covering the network environment and operational procedures.
• Generate reports and detailed documentation outlining findings, implemented solutions, and recommendations for further enhancements.
• Oversee network environment to maximize performance, scalability, and minimize downtime.
• Closely coordinate and conform to Change Management policies, process, and procedures on any network changes.
• To implement approved changes, troubleshoot to identify root causes and implement effective solutions.
• Experience on Automating daily network tasks using scripting.
• Be available to provide on-call support as needed.

Qualifications/ Requirements:

• Minimum Bachelor in Computer Engineering or equivalent
• Must equipped with CCNP or CCIE, min CCNA
• Network Infrastructure & Hardware: 5+ years experience managing large enterprise network with a strong focus on F5, Palo Alto, Cisco, and CheckPoint Technology.
• Network Devices: In-depth knowledge and profciency with switches, firewalls, load balancers, routers, and ISE.
• Network Design & Troubleshooting: Expertise in designing, monitoring, and network & incident management (LAN, WAN, VPN).
• Strong experience with automation tools: Ansible, Python - Automate in operation / project work before
• Experience with Deployment and automation, advantage to have experience building data center
• Proven track record of success in a fast-paced IT environment.
• Excellent communication and interpersonal skills, allowing you to effectively collaborate with both technical and non-technical stakeholders.
• Ability to work under pressure and delivery the project on time with minimum supervision.
• Certified and experienced with the mentioned technologies.

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Teaching-Assistant-%28Sciences%29/28897-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

Teaching Assistant (Sciences) at College of Humanities and Sciences
The College of Humanities and Sciences (CHS) is inviting applications for the post of Full-Time Teaching Assistant (FTTA) for the undergraduate module, HSI1000 How Science Works, Why Science Works. This is the Scientific Inquiry 1 requirement in the common curricular of the college. 
The FTTA will work with a team of professors and other FTTAs to achieve teaching and learning goals of the module. The FTTA must be familiar with administration and data management, be digitally competent, be consultative with peers and quick to adapt to dynamic situations. They must be quick to understand undergraduate student issues, be a communicative team player and possess a passion for teaching. The role will introduce scientific inquiry from a variety of perspectives and the applicant must be comfortable approaching this topic using a multi-disciplinary framework to theoretical and applied experiences for undergraduates. Successful candidates should plan to start work by July 2026.

Applicants must read the Selection Criteria carefully and address each of the points stated. Incomplete applications will not be evaluated.
  
Roles & Responsibilities
• Manage communication and administrative needs of modules including shared emails, quiz-setting, risk assessment, and moderating the module Canvas page.
• Fulfil relevant formal and informal pedagogic training
• Oversee scheduling of workshops, laboratory practical sessions, and field trips
• Contribute to, manage and mark continual assessments (CAs)
• Initiate improvements to management and pedagogy with advice and support from module coordinators
• Conduct workshops and lab practical sessions, and facilitate field trips.

Qualifications

• A Bachelor (Honours) Degree in Science or in a relevant field.
• Experience in conducting lab-based practicals or field work is desirable and/or experience in science education and communication.
• Demonstrated understanding of College of Humanities and Sciences curriculum and goals.
• Strong interpersonal skills to provide high quality student-focused services, and a strong interest in student welfare.
• Demonstrated ability to take initiative and work independently, prioritizing workload and meeting deadlines with minimal supervision.
• An ability to convey information in a clear, concise and interesting manner (support is provided).
• Demonstrated ability to work cooperatively as a member of a team and manage groups at the undergraduate level.
• Familiarity with and the ability to operate, calibrate, and maintain laboratory equipment is preferred.
• Familiarity with administrative processes, with a high attention to accuracy and detail.
• Highly competent with the Microsoft Office or Google Drive.

Interested applicants are invited to apply directly at NUS Career Portal.

Key Responsibilities

1. Tenancy Management

• Draft, review, and format tenancy agreements, lease documents, and related correspondence.
• Review tenancy agreements and legal documents in both English and Chinese (where applicable).
• Track key tenancy dates including lease commencement, expiry, renewal options, and rent review periods.
• Manage lease renewal processes, including preparation of documentation and coordination of approvals.
• Liaise with landlords, mall management, and external legal counsel on tenancy matters.
• Maintain a centralised database of tenancy agreements and outlet-related documents.
• Support new outlet openings and closures from a tenancy documentation perspective.

2. Trademark & Intellectual Property Management

• Assist in trademark application processes, including preparation and submission of required documents.
• Track trademark application status, deadlines, and renewal dates.
• Maintain and update trademark portfolio records (local and international, where applicable).
• Liaise with external trademark agents and legal counsel on filings, oppositions, and renewals.
• Monitor potential trademark infringements and escalate issues where necessary.

3. Contract & Legal Documentation

• Draft, review, and format standard legal documents including NDAs, supplier agreements, and service contracts.
• Assist in reviewing bilingual (English/Chinese) contracts where required.
• Maintain proper version control and document tracking.
• Ensure legal documents are properly filed and organised (both physical and digital).

4. Administrative & Coordination Support

• Manage calendars, deadlines, and reminders for tenancy and trademark matters.
• Liaise with internal departments (Operations, Finance, Marketing) on legal and brand-related matters.
• Support coordination with external stakeholders including landlords, lawyers, and agents.

5. Compliance & Reporting

• Ensure timely renewal of leases and trademarks to avoid business disruption.
• Prepare periodic reports on tenancy status and trademark portfolio updates.
• Assist in regulatory filings where required.

6. Financial & Billing Support

• Track legal expenses related to tenancy and trademark matters.
• Process invoices from landlords, legal firms, and trademark agents.

Qualifications:

• Diploma in Law, Bachelor’s degree in Law, Legal/ParalegalStudies, or a related field.
• Fresh graduates are welcome to apply.
• Knowledge of legal terminology and procedures.
• Proficiency in Microsoft Office Suite. 
• Strong organizational skills and attention todetail.
• Excellent verbal and written communication skills.
• Ability to handle confidential information withdiscretion.
• Strong time management skills and the ability toprioritize tasks in a fast-paced environment.

Job Summary

Support healthcare operations by managing patient registration, preparing cases for health screenings and reviews, responding to patient inquiries, processing billing and medication dispensing, submitting Medisave and CHAS claims, scanning medical records, and performing triage to ensure smooth clinic workflow.

Responsibilities

• Register patients accurately to maintain up-to-date records for clinical use
• Prepare cases for health screenings and medical reviews to facilitate timely patient care
• Respond promptly and clearly to patient inquiries to provide excellent customer service
• Process billing transactions efficiently to ensure accurate payment handling
• Dispense medications following prescribed instructions to support patient treatment
• Submit Medisave and CHAS claims accurately to comply with healthcare financing requirements
• Scan and organize medical records to maintain comprehensive patient documentation
• Perform triage by assessing patient needs to prioritize care delivery

Preferred competencies and qualifications

• Minimum GCE 'N' or 'O' Level qualification
• At least 2 years of experience in administrative support, customer service, or healthcare roles
• Strong communication and interpersonal skills demonstrated through effective patient interactions
• Customer service orientation with a positive attitude towards learning and adapting

Other Information

• Location: Biopolis
• Hours of Work: 44 Hours / 5.5 days

Applicants who are interested in this role are invited to apply with their comprehensive resume with full details via "Apply Now" button. *Only shortlisted applicants will be noticed.

LOGISTICS (WAREHOUSE) ASSISTANT

Responsibilities:

• Packing and delivery of goods to retail outlets island widebased on daily designated area.

• Loading and unloading of incoming and outgoing goods.

• Able to handle heavy load

Requirements:

• Singaporean or PR only, staying in the West preferred
• Can start work immediately or short notice
• Able to read, write & speak basic English
• Able to speak Mandarin
• Able to work independently
• Need to be physically fit to be able to move pallets of stocks with manual pallet jet.
• Class 3 Driving Licence preferred.

Job Description :

* Support the main classroom teachers in implementation of dialy programs to facilitate learning of children

* Daily routine care of children.

* Preparation of materials such as teaching resources and children's development profile.

* Participate in parents and community engagement activities.

* Support the Principal with simple administrative duties.

Requirements :

* Minimum Secondary 4 education with at least a year of experience working in a Preschool / Childcare /

Kindergarten setting

* EarlyChildhood qualification is an advantage (e.g. Fundamentals Certificate)

* Pleasant disposition with good communication skills

* Enjoy working with young children

Role Description

This part-time on-site Admin Assistant role supports a Financial Consultant in Singapore by providing administrative and client servicing assistance. Strong administration skills and attention to detail are essential to ensure smooth operations and client satisfaction.

Responsibilities

• Organize and file paperwork, prepare clients’ policy and investment summaries, and verify policy and claims status to support financial consultant operations
• Manage email inbox and company systems by sorting messages and flagging urgent issues for timely consultant response
• Communicate with clients regarding their policies and forms, and coordinate with head office to follow up on client requests
• Assist with ad hoc projects and initiatives to support team goals and improve processes

Preferred competencies and qualifications

• Experience in the insurance industry preferred but not required
• Proficient in Microsoft Office applications
• Ability to work independently while maintaining discretion and confidentiality
• Strong clerical skills with attention to detail and ability to prioritize and multitask

Other Information

Work Schedule

• 2-3 days per week
• 6-8 hours per day (12-24 hours per week)

• Visa not supported

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Assistant-Professor%2C-Department-of-Physics/32360-en_GB/?st=FED0AB196A7D77C6E115CE48CB58C112E8463DA7

We regret that only shortlisted candidates will be notified.

Job Description

The candidate is expected to conduct original and quality research in one of the following areas: Condensed Matter Physics, Quantum Computation Algorithms and Foundations of AI. The candidate is also expected to be able to attract research funding from various public research agencies in Singapore, such as MOE and NRF. 

Participate in teaching at the undergraduate and/or graduate levels as well as supervision of student research projects. 

Contribute to service duties as required. 

Qualifications

The candidate is expected to have a PhD degree in Physics or related areas and have postdoctoral research experience with an excellent publication record. 

Job Summary

We are seeking a proactive and detail-oriented Procurement Assistant to support our sourcing, purchasing, and vendor management activities. This is an excellent opportunity for individuals looking to begin a career in procurement within the Food & Beverage industry. The ideal candidate is eager to learn, has strong organizational skills, and is committed to ensuring efficient and cost-effective supply chain operations.

Key Responsibilities

Sourcing & Purchasing Support

• Assist in sourcing suppliers and evaluating product offerings for quality, reliability, and pricing.
• Support in negotiating basic purchase terms and order quantities.
• Assist in preparing and processing purchase orders, ensuring timely delivery.

Vendor Management

• Help maintain relationships with suppliers to ensure product availability and quality.
• Assist with supplier performance reviews and monitor compliance with agreed terms.
• Address any minor supplier issues or delays, escalating as necessary.

Documentation & Compliance

• Assist in preparing procurement contracts, purchase orders, and other related documentation.
• Ensure records are accurate and up-to-date for auditing purposes.
• Maintain compliance with industry standards, food safety, and internal policies.

Cost & Inventory Support

• Monitor stock levels and assist with inventory control to prevent stockouts or wastage.
• Support cost-saving initiatives by researching market trends and pricing.

Cross-Functional Collaboration

• Work with kitchen, operations, and finance teams to ensure procurement aligns with business needs.
• Provide administrative support to the procurement team for process improvement.

Requirements

• Diploma in Supply Chain Management, Business Administration, or related field.
• Eagerness to learn and start a career in procurement.
• Strong attention to detail, organizational skills, and ability to multitask.
• Good communication skills and a proactive approach to problem-solving.
• Proficient in MS Office (Excel, Word) and comfortable with basic data entry.
• Ability to work collaboratively within a team and take direction effectively.