1. AUTHORITY
· In charge of the operational procurement process for ship’s requirements.
2. GENERAL RESPONSIBILITY / TASK DESCRIPTION
▪ Negotiate / communicate with suppliers specifying quality, quantity, and delivery schedules
▪ Schedule, arrange, and follow-up on logistics to ensure cost effective and timely delivery of
items on board
▪ Monitor schedules of the assigned group of vessels to optimize deliveries on board
▪ Proactively participate in department meetings and other activities
▪ Assist the Technical Team with follow-up on Service POs, Agency POs and Class POs, including tracking invoices and update reports.
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3. EXECUTION
▪ Processing ship’s requisitions via the defined in Company Procurement procedures
▪ Evaluate bids and make recommendations based on commercial and technical factors
▪ Create and send purchase orders after approval
▪ Prepare items for shipment, arrange for transportation of product and coordinate shipments of supplies to ships
▪ Update good receipt for each order
▪ Processing of invoices belonging to the orders she/he has created and/or are related to her/his group of vessels
▪ Liaise between suppliers, relevant internal departments and vessels
▪ Other tasks as delegated by the Procurement Manager & Procurement Team Lead& Technical Fleet Manager
▪ Interacts with ships to identify and meet requirements / problem resolution and to accommodate short lead-time orders
▪ Request and process vessel feedback on quality and timing of deliveries of goods and services
▪ Provide information to the Procurement Manager on various monthly / weekly reports as
relevant
▪ Coordinate with appointed freight forwarder and monitor stock list at regular intervals
▪ Ensure that Procurement policies and standard procedures are adhered to at all times
4. REPORTING LINE (FUNCTION REPORTS TO)
· The Procurement Executive reports to the Procurement Manager, Procurement Team Lead & Technical Fleet Manager
5. Requirements:
· Degree, Diploma or equivalent education with at least 2 years experience in Maritime industry
· Mature, meticulous, proactive, resourceful & hands-on
· Strong communication & negotiation skill - Good spoken English required
· Ability to prioritize workload & meet deadlines
· Good IT skill - Procurment operating system skill
· Good team player and able to work well under pressure in a fas-paced environment
Please state your current/last drawn & expected salary in CV
We regret that only shortlisted candidates will be notified
