Total 183 Finance / Banking / Insurance job vacancies in BUKIT PASIR

Core Responsibilities

Accounting & Reporting

• Full set accounts review (AP, AR, GL)

• Monthly / quarterly / yearly closing

• Financial statement preparation (P&L, Balance Sheet, Cash Flow)

• Ensure compliance with MFRS / IFRS

Financial Planning & Analysis (FP&A)

• Budgeting & forecasting

• Cash flow management

• Variance analysis (budget vs actual)

• Cost control & profitability analysis

• Liase with banker

Compliance & Audit

• Coordinate external audit

• Ensure tax compliance with LHDN

• Internal control system setup

• Risk management support

Team Management

• Supervise accounting team (execs / seniors）

• Review work of subordinates

• Train and develop finance staff

Business Partner Role

• Support management decision making

• Provide financial insights to Director

• Involved in business strategy discussions

System & Reporting

• AutoCount

• Management reporting dashboards

Education Requirement

• Degree in Accounting / Finance / ACCA / CPA/ CIMA/ ICAEW

Strong preference in:

• Finance Manager roles

• Listed companies

• IPO preparation companies

Experience Requirement

• 8-15 years accounting/finance experience

Perks & Benefits

• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Personal leave
• Open culture
• Personal development opportunities

核心職責

會計與報告

• 全套帳目審核（應付帳款、應收帳款、總帳）

• 月/季/年結算

• 財務報表編製（損益表、資產負債表、現金流量表）

• 確保符合MFRS/IFRS準則

財務規劃與分析（FP&A）

• 預算編制與預測

• 現金流量管理

• 差異分析（預算與實際）

• 成本控制與獲利能力分析

• 與銀行家聯絡

合規與審計

• 協調外部審計

• 確保遵守馬來西亞內陸稅務局 (LHDN) 的稅務規定

• 內部控制系統設置

• 風險管理支持

團隊管理

• 監督會計團隊（主管/高階員工）

• 審閱部屬的工作

• 培訓及發展財務人員

業務夥伴角色

• 支援管理決策

• 提供總監財務見解

• 參與業務策略討論

系統與報告

• 自動計數

• 管理報告儀錶板

教育要求

• 會計/金融/ACCA/CPA/CIMA/ICAEW相關學位

強烈偏好：

• 財務經理職位

• 上市公司

• IPO籌備公司

經驗要求

• 8-15年會計/財務經驗

福利待遇

• 休閒著裝要求
• 免費小吃/歡樂時光
• 定期團隊活動
• 個人休假
• 開放文化
• 個人發展機會

The Finance Manager is responsible for end-to-end finance and accounts management for a project-driven engineering business.

This is a hands-on role covering financial control, project costing, cashflow management, statutory compliance, and management reporting across Malaysia and Singapore entities.

The role supports Management with commercial insight, risk visibility, and financial discipline, particularly in long‑running projects with imports, logistics, and milestone billing.

Key Responsibilities

1. Financial Operations & Reporting

• Manage full set of accounts (GL, AR, AP, fixed assets, accruals, provisions).
• Prepare monthly management accounts, variance analysis, and financial commentary.
• Ensure timely month‑end and year‑end closing.
• Support budgeting, forecasting, and cashflow projections.

2. Project Accounting & Cost Control

• Monitor project budgets vs actuals; identify cost overruns, timing mismatches, and margin risks.
• Track project‑related costs including imports, logistics, customs duties, insurance, and subcontracting.
• Work closely with Project / Operations teams to ensure accurate cost recognition and billing alignment.
• Highlight commercially significant risks early to Management.

3. Cashflow & Treasury Management

• Manage cashflow planning, funding requirements, and payment prioritisation.
• Coordinate customer invoicing, progress claims, and collection follow‑ups.
• Oversee payment controls, approval workflows, and banking arrangements.

4. Statutory, Tax & Audit

• Liaise with auditors, tax agents, company secretary, and bankers.
• Ensure compliance with Malaysian statutory requirements (tax, SST where applicable).
• Handle Singapore entity reporting with an outsourced CoSec, including GST submissions and audit coordination.
• Ensure proper documentation and audit readiness at all times.

5. Controls, Process & Systems

• Maintain and improve internal controls, financial procedures, and approval matrices.
• Oversee or coordinate outsourced bookkeeping/payroll providers where applicable.
• Ensure finance data integrity and control across systems (Excel, accounting software, shared drives).

6. Management Support

• Provide Management with clear financial insights, not just reports.
• Support management decision‑making on pricing, margins, cost control, and risk exposure.
• Undertake ad‑hoc financial analysis and special assignments as required.

7. Benefits

• Company health insurance
• Annual leave and other statutory leave entitlements
• Generous compensation package, including bonuses
• Training and career development opportunities

財務經理負責以專案為導向的工程業務的端到端財務和會計管理。

這是一個需要親力親為的職位，涵蓋馬來西亞和新加坡實體的財務控制、專案成本會計、現金流量管理、法定合規和管理報告。

該職位為管理層提供商業洞察力、風險可見性和財務紀律方面的支持，尤其是在涉及進口、物流和里程碑結算的長期專案中。

主要職責

1. 財務營運與報告

• 管理全套帳戶（總帳、應收帳款、應付帳款、固定資產、應計項目、準備金）。
• 編制每月管理帳目、差異分析和財務評論。
• 確保按時完成月末和年末結算。
• 支援預算編制、預測和現金流預測。

2. 項目會計與成本控制

• 監控專案預算與實際支出狀況；識別成本超支、時間錯配和利潤風險。
• 追蹤專案相關成本，包括進口、物流、關稅、保險和分包費用。
• 與專案/營運團隊緊密合作，確保成本確認準確無誤，帳單會計一致。
• 儘早向管理階層指出有重大商業風險。

3. 現金流量與資金管理

• 管理現金流計劃、資金需求和付款優先順序。
• 協調客戶發票、進度索賠和收款跟進工作。
• 監督支付控制、審批流程和銀行安排。

4. 法定、稅務及審計

• 與審計師、稅務代理人、公司秘書和銀行家聯絡。
• 確保遵守馬來西亞法定要求（稅金、銷售與服務稅，如適用）。
• 負責新加坡實體報告的外包公司秘書工作，包括消費稅申報和審計協調。
• 始終確保文件記錄完整，並做好審計準備。

5. 控制、過程和系統

• 維護和改進內部控制、財務程序和審批矩陣。
• 在適用情況下，監督或協調外包的簿記/工資服務提供者。
• 確保跨系統（Excel、會計軟體、共用磁碟機）的財務資料完整性和控制。

6. 管理支持

• 向管理層提供清晰的財務見解，而不僅僅是報告。
• 支持管理階層在定價、利潤率、成本控制和風險敞口方面的決策。
• 根據需要進行臨時財務分析和專案任務。

7. 益處

• 公司健康保險
• 年假及其他法定休假權利
• 優厚的薪資待遇，包括獎金
• 培訓和職業發展機會

[Immediate job opening @ Bukit Jalil]

• Position Title: Senior Accountant/Finance Manager.
• Salary: RM 8000-10000.
• Location: Bandar Bukit Jalil, WP Kuala Lumpur.

The hiring company

This company,a subsidiary of a Public Listed Company is a forward looking organization specializing in business travel support services. They have been in the business of providing quality chauffeured limousine services and hire-and drive car rental for over two decades in Malaysia. Currently they are actively looking for a fully qualified accountant to become part of the Finance team to manage the full functions of accounting and finance of the organization at Bandar Bukit Jalil in outskirts of Kuala Lumpur. 

The job role

This role is full time permanent position managerial role within the Finance Department.

The incumbent will be responsible for the day-to-day accounting functions within the Finance Department. Main responsibilities will be to manage full set of accounts and preparation of financial and management reporting.

Key duties:

*Production of month end management accounts including P&L,balance sheet and cash flow forecasting.

*Management of accruals,prepayments,depreciation and petty cash month journals.

*Reconciliation of monthly key ledger balance sheet and profit and loss accounts.

*Maintain accounting records and database.

Candidate Profile and attributes

We are looking for candidates who would have a professional qualification ACCA or CIMA. Candidates with bachelor degree in Accounting will be duly considered.

-Malaysian age below 50.

-5-10 years of work experience in finance and accounting functions.

To be considered for this role, candidates must be proficient in spoken and written English plus conversant in BM and Mandarin.

Candidates who are residing within 30 KM radius within the vicinity of Bukit Jalil will be considered most convenient to take up this position. These places include Kinrara Puchong, Old Klang Road, Sri Petaling, Cheras, Seri Kembangan and Kajang.

HOW TO APPLY

We appreciate aspiring candidates read our this advertisement before applying. You may apply online through JOBSTORE by clicking the apply link button 'Apply' below to submit your resume.

Alternatively, interested candidates may forward a copy of your resume directly to us at CHRISJAC via our E-mail: jobs@chrisjac.com.my

[Policy of free job placement for job seekers]

Yes,it is absolutely free to job applicants. Chrisjac as the recruitment partner does not impose any charges or fees to candidates who apply jobs under our recruitment services. Please do not provide bank or payment details when apply jobs listed under Chrisjac Recruitment.

For more job openings,please visit our website at: www.chrisjac.com.my

Perks & Benefits

• Casual dress code
• Personal leave
• Open culture

【武吉加里爾急聘】

• 職位名稱：資深會計師/財務經理。
• 薪資：8000-10000 馬幣。
• 地點：吉隆坡武吉加里爾鎮 (Bandar Bukit Jalil)。

招募公司

這家公司是上市公司的子公司，是一家銳意進取、專注於商務旅行支援服務的企業。二十多年來，他們一直致力於在馬來西亞提供優質的專車接送和租車服務。目前，他們正在積極招募一名資深會計師加入財務團隊，負責管理公司位於吉隆坡郊區武吉加里爾鎮的全部會計和財務工作。

職位描述

這是一個全職的永久職位，是財務部門的管理職位。

該職位的主要職責是負責財務部門的日常會計工作，包括管理全套帳目以及編制財務和管理報告。

主要職責：

*編製月末管理帳目，包括損益表、資產負債表和現金流量預測。

*管理應計項目、預付款、折舊和零用現金每月日記帳。

*每月關鍵分類帳資產負債表和損益表的核對。

*維護會計記錄和資料庫。

候選人簡介及特質

我們正在尋找持有ACCA或CIMA專業資格證書的候選人。擁有會計學士學位的候選人也將被認真考慮。

-馬來西亞，年齡低於50歲。

- 5-10 年財務會計工作經驗。

應徵此職位者，必須精通英語口語和書面表達，並能流利使用馬來語和普通話。

居住在武吉加里爾附近30公里半徑範圍內的候選人將被認為最方便應徵此職位。這些地區包括金拉拉蒲種、舊巴生路、斯里白沙羅、蕉賴、斯里肯邦安和加影。

如何申請

我們希望有意應徵者在申請前仔細閱讀此招聘廣告。您可以點擊下方「申請」按鈕，在線上透過JOBSTORE提交履歷。

或者，有意者可直接將履歷寄至CHRISJAC 的信箱： jobs@chrisjac.com.my

[提供求職者免費就業安置政策]

是的，求職者完全可以免費使用我們的服務。作為招募合作夥伴，Chrisjac 不會向透過我們招募服務申請職位的候選人收取任何費用。請勿在申請透過 Chrisjac Recruitment 發布的職位時提供銀行或支付資訊。

更多職缺，請造訪我們的網站： www.chrisjac.com.my

福利待遇

• 休閒著裝要求
• 個人休假
• 開放文化

• You will be responsible for the overall management and technical operations of our fleet. This includes overseeing the daily operations of maintenance and repair, budgeting, survey schedules, on-board general assessment of vessels, inspections and docking, etc.
• Ensure the assigned vessels are technically operational or otherwise managed accordingly to the management agreement requirement
• Liaise with customers on technical and operational matters including vessel performance, etc.
• Attend to vessel dry docking, repairs and survey when requires and determine repair specifications for dry docking and maintenance.
• Provide and compile documented reports upon completion of dry docking, including summaries of work performed, operational budgets and actual expenditures.
• Identify and source for technical and operational supplies required for the vessels and ensure the rates are most economical.
• Ensure that all copies of statutory, solas and equipment certificates (life raft, compasses, etc) are properly maintained and documented
• Provide technical assistance and advice to ships both at home port and overseas.
• Perform evaluation for dry docking, repair quotes and selection of shipyards for repair works, ship maintenance etc.
• Perform monthly review of logs processes and attend to vessel inspections
• Monitor technical status of vessel with relation to class cert and survey
• Supervise contractors’ repair/maintenance of vessels
• Perform budgeting and cost control measures on ship spares and docking requirements
• Perform technical compliance audits and investigation on defects/failures on a regular scheduled basis to ensure conformance
• Work closely with the HSE Management team to ensure smooth and successful implementation of QHSE system and policies for the Division
• Perform systematic review of recommended codes, guidelines and standards and ensure compliance with Quality & Safety Management standards
• Ensure and maintain vessels’ zero loss time accident record and to report all vessel incidents, near Misses to prevent and eliminate potential incidents.
• Undertake any other Technical related assignments as and when required.

Requirements:

• Min Diploma in Mechanical Engineering with at min 5-8 yrs relevant experience in similar position
• Possess relevant sea-going work experience as Chief Engineer/Marine Engineer with minimum class 2 certification or equivalent with in experience in AHTS, Offshore Supply/Offshore tug/ Dive Support vessels. Those with DP vessel experience will be highly advantageous.
• Possess good organisational and communication skills and hands-on.
• Independent and resourceful. Able to work under pressure to meet deadline
• Analytical and highly proactive in technical trouble shooting and problem solving
• Familiarity with ISM / ISPS is a must
• Able to conduct effective stand-up training for vessel crews
• Ability to travel within short notice as required

We are seeking a Credit Controller for managing the Accounts Receivable (AR) portfolio, overseeing credit control activities, minimizing credit risk, and ensuring timely collection of outstanding debts. This role works closely with the sales, operations, and management teams to maintain healthy cash flow, ensure compliance with company credit policies, and support business growth.

Key Responsibilities

• Oversee the Accounts Receivable (AR) and credit control functions, ensuring effective management of customer credit exposure and timely collection of outstanding debts.

• Monitor customer credit limits and review accounts that exceed approved credit terms, recommending appropriate actions to management.

• Review and evaluate customer credit applications before submission for management approval.

• Manage account blocking and unblocking based on payment status and credit policy requirements.

• Follow up on overdue accounts and implement collection strategies to improve cash flow and reduce aging balances.

• Prepare, analyze, and present AR aging reports and credit control reports for management review and decision-making.

• Work closely with the sales team to review customer accounts, resolve credit-related issues, and support collection activities.

• Communicate with customers regarding overdue balances, payment reminders.

• Ensure timely issuance of customer Statements of Account (SOA) and maintain accurate customer account records.

• Review and update bad debt provisions, bad debt expenses, and related General Ledger (GL) reconciliations.

• Coordinate debt recovery activities, including engaging debt collection agencies, preparing documentation for Small Claims Tribunal cases, and liaising with legal counsel on debt recovery matters.

• Prepare supporting documents and coordinate with internal stakeholders for court hearings and legal proceedings when required.

• Conduct credit control orientation and training for new sales personnel and provide ongoing guidance on company credit policies and procedures.

• Develop, review, and update Standard Operating Procedures (SOPs) to enhance operational efficiency and strengthen internal controls.

• Review Deferred Income balances and prepare the necessary accounting entries for income recognition and year-end reporting.

• Identify potential credit risks and escalate critical issues to management with recommendations for resolution.

• Perform any other credit control, accounts receivable, and finance-related duties as assigned.

Requirements

• Degree in Accounting, Finance, Business Administration, or a related field.

• Minimum 3 years of experience in Credit Control, Accounts Receivable, and Collections.

• Strong understanding of credit management, debt recovery processes, and accounting principles.

• Experience handling legal recovery cases and debt collection agencies will be an added advantage.

• Proficient in Microsoft Excel and accounting/ERP systems.

• Strong analytical, communication, negotiation, and stakeholder management skills.

• Detail-oriented, proactive, and able to work independently in a fast-paced environment.

Company Overview

We are a fast growing luxury experiences and events agency looking for an experienced, detailed oriented, and high-energy professional to manage our finance and operations for continued growth.

Job Summary

Join a fast-growing events agency as a finance and operations manager, driving accurate accounting, cost control, compliance, HR, and operational excellence to support sustained business growth.

Responsibilities

• Prepare full sets of accounts to ensure accurate and timely financial records
• Control costs and oversee invoicing processes to optimize financial performance
• Prepare and file GST returns in compliance with regulatory requirements
• Coordinate annual tax preparation and filings to meet statutory deadlines
• HR management functions to support team effectiveness and compliance
• Execute operations fulfillment, procurement, and logistics to maintain smooth workflows
• Manage inventory to ensure accurate stock levels and availability
• Supervise retail operations to enhance customer experience and sales performance
• Apply analytical skills to identify financial and operational improvements
• Utilize technology tools to streamline finance and operations processes
• Communicate effectively with internal teams and external stakeholders to ensure alignment
• Uphold high integrity and strong work ethics in all responsibilities
• Maintain high energy and a proactive approach to problem-solving and team collaboration

Required competencies and certifications

• Bachelor’s Degree or higher in Accounting or Finance (a must)
• Minimum 3 to 5 years of relevant work experience in finance and operations management

Preferred competencies and qualifications

• ACCA accreditation or Chartered Accountant (Singapore) qualification preferred

About the Department of Foreign Affairs and Trade (DFAT)
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally.  This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas. To view the complete description, please visit our Australian High Commission Career Opportunities webpage.

About the position
The Investment Officer position will play a key role in achieving the Southeast Asia Economic strategy’s objective to increase Australian investment in Singapore, working closely with colleagues at the Australian High Commission and in other Australian missions in Southeast Asia.To view the complete description, please visit our Australian High Commission Career Opportunities webpage.

The key responsibilities of the position include, but are not limited to:

• Build, develop and maintain collaborative networks with key business, government agencies and financial sector contacts.
• Maintain and develop a current understanding of the Singaporean Government policies and emerging issues including and outside of the regulatory requirements for foreign investors.
• Work collaboratively with local project proponents to better understand Australian investor appetites and to shape investment opportunities to attract Australian investors.

• To view the complete responsibilities, please visit our Australian High Commission Career Opportunities webpage.

Qualifications / Experience

• Demonstrated skills in building and managing productive working relations with clients, suppliers, business partners and/or government bodies, and a proven ability to utilise a network to achieve business results.
• High level representation and communication skills (including interpersonal, negotiation, representation and business writing skills), particularly the ability to articulate investment deal concepts and ideas.
• Research and written communication skills, project management and problem-solving capabilities.
• To view the complete responsibilities, please visit our Australian High Commission Career Opportunities webpage.

Please note that applicants will not receive job application status updates on this portal. For more information on the full application process, please visit our Australian High Commission Career website.

Applications should be submitted by 23:59, 22 June 2026 (Singapore Time). Please note that late applications will not be accepted.

Company Overview

Tiong Lian Food, established in 1974, is a leading Singapore importer, processor, and distributor of quality pork and meat products. Serving supermarkets, manufacturers, wholesalers, and food outlets, it operates a modern facility with advanced storage and processing technologies.

Job Summary

We are seeking a hands-on Assistant Manager – Finance & Accounting to manage financial reporting, compliance, taxation, and business analysis. The role requires audit experience, analytical skills, and advanced financial system expertise to support finance leadership.

Responsibilities

• Prepare monthly and annual financial reports to ensure accurate and timely financial information for decision-making
• Manage financial closing activities to meet deadlines and maintain reporting accuracy
• Oversee compliance with Singapore tax regulations, including GST and corporate tax, to mitigate risks and ensure legal adherence
• Coordinate with external auditors and tax agents to facilitate audits and tax filings
• Strengthen internal controls by identifying gaps and implementing improvements to enhance finance process efficiency
• Develop Excel-based dashboards and automation tools to support business analysis and strategic decisions
• Support finance system improvement initiatives by collaborating with IT and finance teams to optimize workflows
• Assist Head of Finance in strategic financial planning and operational matters to drive business growth

Job Requirements

• Strong attention to detail demonstrated through proactive identification and resolution of finance issues
• Ability to work independently and collaboratively within teams to meet organizational goals & deadlines.
• Adaptability to fast-paced and dynamic work environments, maintaining productivity and quality

Education, Experience & Training

• Bachelor’s degree in accounting, Finance, or related discipline.
• Minimum 5–7 years of relevant working experience, including prior experience in an audit firm.
• Candidates must currently hold or previously held at least an Assistant Manager position.
• Understanding of .
• Good knowledge of SFRS, Taxation, and internal controls.
• Experience in Cost accounting
• Advanced proficiency in Microsoft Excel, including complex formulas, pivot tables, dashboards, and financial modelling.
• High level of computer literacy and familiarity with ERP/accounting systems would be an added advantage.

About Us
Green Link Digital Bank is Singapore's inaugural wholesale digital bank focusing on supply chain finance, mainly serving MSMEs and aiming to help MSMEs grow and improve digitization.

We are seeking an experienced and highly motivated professional to join our Structured Finance unit. Reporting to the Head of Structured Finance, the successful candidate will play a key role in origination, structuring, and syndication of private credit and high-yield transactions, with a focus on mid-cap corporates across APAC.

Responsibilities 
Origination & Client Coverage

• Identify and originate financing opportunities in the private credit and high-yield markets.
• Build and maintain strong relationships with mid-cap borrowers, private equity sponsors, private credit funds, and other market participants.
• Develop a consistent deal pipeline aligned with the bank's strategy and risk appetite.
  

Structuring & Transaction Management

• Lead the structuring of private credit and special situation solutions, including senior secured loans, mezzanine financing, bridge financing, and other high-yield structures.
• Prepare and negotiate indicative terms, credit proposals, financial models, and transaction documentation.
• Drive internal transaction approval processes through clear, well-reasoned credit submissions.

Syndication & Distribution

• Lead the distribution approach for each transaction, including bilateral placements, club formation, and selective sell-downs.
• Conduct focused outreach to partner banks and private credit lenders to gauge appetite and shape optimal transaction structure and economics.
• Coordinate information flow and lender engagement to support timely participation and smooth execution.
• Maintain and expand a network of lending partners to enable efficient club formation and enhance overall transaction outcomes.

Market & Portfolio Insights

• Maintain up-to-date knowledge of market trends, pricing benchmarks, sector developments, and investor appetite.
• Provide strategic insights to senior management on competitive dynamics and new origination opportunities.

Requirements

• Bachelor's degree in Finance, Economics, Business, or related discipline; postgraduate qualifications or professional certifications (e.g., CFA) are a plus.
• Minimally 7 years of relevant experience in leveraged finance, private credit, DCM, structured lending, loan trading, or related fields within a bank, credit fund, or investment institution.
• Proven track record of originating or executing private credit or syndicated financing transactions.
• Strong understanding of loan structuring principles, credit analysis, and execution process.
• Established network with sponsors, corporates, and financial intermediaries.

Skills & Competencies

• Excellent credit assessment, financial modelling, and analytical skills.
• Strong communication and negotiation abilities, with confidence engaging senior stakeholders.
• Ability to manage multiple transactions concurrently in a fast-paced environment.
• High level of professionalism, integrity, and teamwork.
• Business and result oriented.

Core Responsibilities

• Financial Analysis & Reporting: Assist in preparing revenue/cost reports, analyzing business profitability, and supporting multi-year planning.
• Accounting Operations: Support accounts payable/receivable, bookkeeping, journal entries, and bank reconciliations. 
• Data Management: Utilize tools like Excel, SAP, or Power BI to perform data analysis, maintain internal controls, and improve process efficiency. 
• Business Rotations: Participate in structured rotations across different divisions (e.g., controlling, treasury, corporate tax, or pricing). 

Job Description

• Perform loading/unloading/packing of cargo;
• Follow lorry driver for delivery to customers warehouse or office;
• Any other ad-hoc duties as assigned.

Requirements

• Experienced in handling pallet jack;
• Able to handle heavy load,
• Able to speak and write simple English;
• Able to perform overtime if required;
• Only Singaporeans.

Additional Information

• Work location in the East, Tampines & Changi South;
• Able to start work on short notice;
• Salary package includes basic pay + allowances + overtime + bonuses.

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Management-Assistant-Officer-%28FundsClaims%29-%281-year-renewable%29/33225-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

This role provides administrative support for the management of research funding and KTP Fund grants within the Department. It ensures effective grant administration, timely processing of claims and payments and compliance with institutional policies and funding requirements.

The KTP Fund was established to support the advancement of paediatric education, research and patient care at NUHS. The role supports the Department, Head of Department (HOD) and Principal Investigators (PIs) in ensuring smooth execution of research activities and proper utilisation of funds.

Support KTP NUS Funds

• Provide administrative support to Principal Investigators and HOD in managing KTP NUS research funds
• Liaise with Research Office, ODPRT, and Finance on DSRB applications, WBS creation, procurement, payment processing, and cash advance requests
• Ensure compliance with NUS policies
• Monitor fund utilization, track expenditures, and perform budget reconciliation
• Support timely and effective deployment of research funding with proper documentation

Proposal and Fund Management

• Manage proposals submitted via FormSG for KTP NUS funding (three calls annually)
• Provide administrative support to approved applicants on fund utilization, procurement, and payment processing
• Monitor expenditures and reconcile spending against approved budgets

Quarterly Claims Processing

• Coordinate quarterly claims process for NUS KTP Fund
• Liaise with 1FSS to request claim listings for manpower costs
• Verify all claims are supported by valid purchase orders
• Ensure accurate billing by NUH
• Perform goods receipt upon invoice arrival
• Reconcile invoices against remaining purchase order balances

Research Administration and Compliance

• Oversee indirect research costs and clinical trial support
• Create and manage Internal Orders (IOs)
• Maintain departmental research funding repository
• Provide administrative support for PI claims and fund utilization
• Ensure compliance with institutional and cluster-level policies
• Manage timely closure of expired IOs and return of unutilized funds

Departmental Support

• Provide operational support during departmental examinations (including circuit staff duties)
• Support departmental events and event planning coordination
• Perform other duties as assigned by HOD or reporting manager

Qualifications

• Diploma level in Business Admin/Finance & Accounting/LCCI Level 3 Advanced Accounting
• Basic experience or exposure to finance operations (e.g., invoicing, claims, or accounts receivable) is preferred.
• Meticulous with good attention to detail, especially in data entry, documentation and reconciliation.
• Able to follow established processes and work independently with guidance, including tracking and follow-through of research funding and claims.
• Good organisational and time management skills, with the ability to handle multiple tasks and meet deadlines.
• Willingness to learn and develop knowledge in research grant administration and institutional financial processes.
• Good communication and interpersonal skills to liaise with faculty, researchers and administrative teams.
• Proficient in Microsoft Office applications (especially Excel); familiarity with financial systems (e.g., SAP or equivalent) is an advantage but not required.
• Responsible team player with a positive attitude and willingness to support team tasks.
• Able to handle confidential information with care and professionalism.
• Proficiency in MS Office Suites (Excel, Word, PowerPoint).