Total 133 Administrative / Clerical job vacancies in D26 Upper Thomson, Springleaf

Join our vibrant and dedicated team at Tao Li Swimming Club (TLSC), where we're passionate about fostering a love for swimming and promoting excellence in aquatic sports. Our club provides a supportive and inclusive environment for swimmers of all ages and skill levels, from beginners to elite athletes. We are currently seeking an enthusiastic Administrative Executive to contribute to the efficient operation of our club and support for both our Learn-To-Swim Program and Competitive Program swimmers.

Responsibilities:

• Provide administrative support to the club's management team, coaches and members.
• Manage club inquiries from members and the public.
• Communicate with parents and kids.
• Coordinate scheduling for club activities, including new classes, replacement classes, leave of absence and fees payment.
• Assist with fee collection, and membership inquiries.
• Maintain accurate records and databases related to membership.

Qualifications:

• Proficiency in both Chinese and English languages to effectively communicate with a diverse members.
• Previous experience in an administrative role preferred, if no experience. training will be provided as long have a strong willingness to learn.
• Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Excellent communication and interpersonal skills, with a customer service-oriented approach.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team in a fast-paced environment.
• Attention to detail and accuracy in record-keeping and data management.

Benefits:

• Competitive salary based on experience.
• Commision Pay

WORK SCHEDULE: 5.5 Days Week, off on weekdays only

Provide Admin Support:

• Issue Delivery Orders, Invoices, Quotations, and other paperwork
• Basic office tasks such as filing, data entry, answering phone calls
• Ad hoc duties as assigned

Provide HR Support:

• Assist HR Manager with all HR-related duties
• Recruitment and selection
• Preparation of HR documents such as employment contracts, letters, memos, policies, payslip etc.
• Arrange Foreign Workers to attend medical check-up, MOM appointments etc.
• Maintain and update HR database (employment records, leave, medical, claims, training)
• Full spectrum of payroll using Info-tech software (including workers time attendance, overtime)
• Employee orientation, onboarding and offboarding processes
• Co-ordinate Training & Development activities for staff
• Adhoc duties as assigned

Requirements:

• Salary commensurate with experience
• Added advantage for those with experience in handling foreign workers
• Proficient with MS Office
• Possess good organisational skills, ability to prioritise and demonstrate attention to details
• 5-day week + Alternate Saturdays (half day)
• Able to correspond with Chinese speaking associates and employees
• At least 2 years of working experience in related field

Role Summary

The Secretary to the Principal provides confidential administrative, clerical and organizational support to ensure the efficient operation of the Principal’s Office. The role serves as the primary communication link between the Principal and internal or external stakeholders by upholding Christian values, professionalism and excellence. Key to this role is supporting the Principal as the chief executive and spiritual leader in his strategic, academic and operational leadership mandates.

Key Functional Responsibilities

Executive Office Management

· Manage the Principal’s schedule, appointments, travel arrangements and contact lists to support his leadership in local, regional and global networks.

·  Maintain accurate and confidential filing systems in both digital and physical formats to ensure operational integrity and provision of meeting supplies and logistics including the preparation and editing of bilingual correspondence and reports, presentations and internal communications for the Principal.

·  Gatekeep and manage first line of external or media contacts when situations arise.

Governance Support

· Serve as recording secretary for key meetings such as the Board Meeting, EC Meeting, etc to ensure effective governance reporting to the Board of Directors.

· Draft letters, memoranda and official documents for the Principal’s approval regarding College matters and announcements.

·  Support the preparation of ministry, governance and accreditation documentation to ensure compliance in a timely manner.

Stakeholder Engagement

· Act as the first point of contact for the Principal’s Office by handling calls, visitors, correspondence and media with discretion.

· Liaise efficiently and professionally with the various stakeholders including Board members, faculty, students, alumni, donors and ministry partners, keeping contact lists up to date.

· Ensure timely dissemination of key information and follow up on decisions, contracts or actions resulting from the Principal's church and community engagements.

Event and Project Coordination

· Organize, coordinate and communicate logistics for academic ceremonies, official visits and College-wide events that aligned with the Principal’s academic leadership.

· Administer and follow up with the organization of the College Calendar, internal meetings, management events and communicate updates.

· Organize and administer the smooth running of institutional spiritual life engagements such as chapels, retreats and community worship.

Faith Alignment

·  Ensure that communication and representation of the Principal’s Office reflect Christ-centred principles, the College’s vision, mission and values.

·  Exercise discernment, prayerful support and integrity in daily living, serving as a role model of the College, steward gifts and donation with prudent accountability.

·  Uphold a positive representation of the Principal Office with a high level of conduct and Christian values.

Key Result Areas (KRAs)

Administration Accuracy

· Accuracy and timeliness of minutes for EC Meetings and governance reports.
· 100% on time submission

Stakeholder Satisfaction

· Professionalism and tact in handling first point of contact communication for Board members, donors, employees, media, etc.
· Overall high positive feedback

Logistical Efficiency

· Successful coordination of travel, academic ceremonies, official visits, College Calendar and events without error.
· Zero major logistical lapses

Data Confidentiality

· Integrity and security of handling and keeping confidential matters with high sensitivity and integrity including contracts, the filing systems and digital records.
· Zero breaches of confidentiality

Positive Representation

· Uphold a high standard of professional conduct by exemplifying commitment, humility, excellence and Christian values in all interactions with stakeholders representing the Principal Office.
· Zero validated complaints related to conduct or professionalism

Attributes Description

Calling

· Embrace and contribute to the College's vision, mission and values through your role and daily interactions

·  Actively support the growth and development of students, employees and the community

·  Pursue personal and spiritual growth that enhances your effectiveness and self-leadership

Character

· Demonstrate Christ-like qualities such as love, respect and integrity that values diversity and unity in missional service

· Exhibit God-centredness with humility and servant leadership mindset by prioritizing the growth and well-being of students and employees, fostering a collaborative environment

· Show resilience and faithfulness when facing challenges, inspiring others and remaining focused on the College's mission and goals

Capability

· Perform your responsibilities with excellence, continually developing job-specific skills

· Communicate effectively and think critically to solve problems at all levels

· Take initiative in your role, contributing to the College's goals and encouraging others to do the same

Functional Competencies

Spirituality Description

· Demonstrate a mature, biblically grounded faith in Holy Trinity

· Engage in ongoing spiritual growth through regular Scripture meditation and prayer with a strong supportive community

· Show commitment to integrating biblical principles into academic leadership and curriculum

· Model a Christ-centred approach to mentoring faculty and students

· Apply biblical wisdom and values in academic and administrative decision-making in alignment with the College’s vision, mission and values

· Foster a grace-filled, accountable community reflecting Christ-like character

Knowledge Description

Required Qualifications

· Diploma or Degree in Office Administration and Business Management or equivalent.

Preferred Qualifications

· Understanding of academic governance and accreditation processes in a higher education setting is advantageous.

Industry Knowledge

· Knowledge of Singapore’s educational and charity regulations including Board/EC meetings formalities and data protection.

Technical Knowledge

· Strong understanding of technological utilities, digital and physical filing systems and secretarial best practices.

Compliance Knowledge

· Relevant compliance knowledge of church and seminary operations

Experience Description

Minimum Experience

· At least 3 to 5 years of relevant secretarial experience serving senior leadership.

Preferred Experience

· Above 2 years’ experience in an academic or faith-based or non-profit setting working closely with internal and external stakeholders.

Relevant Projects

· Experience in organizing, coordinating and administering large scale events from start to end is advantageous.

Relationships Description

Internal Relationships

· Liaise with Board members, Deans/HODs, faculty and administrative staff and students.

External Relationships

· Interact with alumni, donors, ministry partners, external agencies and regional/global theological networks.

Skills Description

Leadership Skills

· Servant leadership characterized by humility, grace and discernment.

· Take ownership and initiative with minimal supervision while leading events and projects.

Management Skills

· Strong organizational and time management abilities with the ability to prioritize workloads and present in high work quality, paying attention to details.

People Skills

· High level of discretion, interpersonal tact and communication sensitivity to cross cultural and inter-denominational environments.

Cultural Sensitivity

· Appreciate and understand operations under diverse cultural backgrounds.

Specialist Skills

·  Ability to translate English-Chinese-English for correspondence and reports on behalf of the Principal Office is desirable. 

Technical Skills

· Proficiency in usage of AI tools to enhance administrative productivity.

Software Skills

· Proficiency in Microsoft 365 and Google Workspace is required.

Hardware Skills

· NA

Language Skills

· Excellent written and verbal communication skills in languages.

Key Responsibilities

1. Calendar & Schedule Management

• Manage and coordinate daily schedules, meetings, and appointments
• Prioritize commitments and ensure optimal time management
• Send reminders and prepare necessary materials ahead of meetings

2. Administrative Support

• Handle emails, calls, and correspondence on behalf of the manager
• Prepare documents, reports, and presentation materials
• Maintain organized filing systems (digital and physical)

3. Meeting & Event Coordination

• Arrange internal and external meetings (venue, logistics, materials)
• Take meeting notes and follow up on action items
• Support planning of team events, client sessions, or workshops

4. Client & Stakeholder Coordination

• Act as a point of contact for clients and internal teams
• Ensure smooth communication and timely follow-ups
• Maintain professionalism and confidentiality at all times

5. Task & Project Support

• Assist in tracking ongoing projects and deadlines
• Coordinate across teams to ensure deliverables are met
• Handle ad-hoc tasks and problem-solving as required

ACCOUNTS CUM ADMIN ASSISTANT

Responsibilities:

• Handle basic accounting duties including data entry, invoicing, and payment process
• Assist in accounts payable and accounts receivable functions
• Maintain proper filing and documents of accounting records
• Handle general administrative duties and provide office support
• Assist with preparation of reports and other documentation
• Liaise with suppliers, vendors and internal departments when necessary
• Perform other ad hoc duties as assigned by Superior or Management

Requirements:

• Diploma / LCCI / relevant accounting qualification
• At least 1 year of experience in handling accounts duties; experience in the construction Industry will be an added advantage
• Fresh graduates are welcome to apply
• Proficiency in Microsoft Office application (Excel, Word)
• Knowledge of ACCPAC and Ezy accounting software will be an added advantage
• Meticulous, responsible, possession of a good working attitude and a team player

Key Responsibilities

1. Calendar & Schedule Management

• Manage and coordinate daily schedules, meetings, and appointments
• Prioritize commitments and ensure optimal time management
• Send reminders and prepare necessary materials ahead of meetings

2. Administrative Support

• Handle emails, calls, and correspondence on behalf of the manager
• Prepare documents, reports, and presentation materials
• Maintain organized filing systems (digital and physical)

3. Meeting & Event Coordination

• Arrange internal and external meetings (venue, logistics, materials)
• Take meeting notes and follow up on action items
• Support planning of team events, client sessions, or workshops

4. Client & Stakeholder Coordination

• Act as a point of contact for clients and internal teams
• Ensure smooth communication and timely follow-ups
• Maintain professionalism and confidentiality at all times

5. Task & Project Support

• Assist in tracking ongoing projects and deadlines
• Coordinate across teams to ensure deliverables are met
• Handle ad-hoc tasks and problem-solving as required

What the Job involves:

1. Liaise with both internal & external customers and suppliers

2. Monthly Customer Management Report

3.Generate monthly billing cycle within the month end closing period

4.WMS and customer system adminstration

5. Any other duties as assign from time to time

Required Qualifications, Skills & Experience

1. Min 'O' level

2. Computer literacy

3. 1 year experiece

4. Microsoft office including Excel, Email

5. Competent in Warehouse Management System (WMS)

Working Locations:

2 CHANGI SOUTH AVE 2

• Work Pass & Employment Legalization: Handling Work Pass (WP) applications, renewals, and cancellations via MOM (Ministry of Manpower) systems (e.g., WP Online).
• Candidate Management: Recording and updating candidate data, screening resumes, formatting resumes to meet company templates, and coordinating interview schedules.
• Client & Employer Liaison: Answering enquiries, preparing employment contracts, service agreements, and sending quotations to employers.
• General Administrative Support: Managing mail, filing documents, answering phone calls, scanning, printing, and ordering office supplies.
• Onboarding Coordination: Coordinating worker onboarding arrangements, bookings, and flight bookings for foreign workers.
• Invoicing & Payroll: Preparing invoices, tracking payments, and assisting with payroll preparation.
• CEI Certification and also KAH certification

• Handle accounts receivable (AR) and accounts payable (AP)
• Prepare invoices, receipts and process payments
• Maintain proper accounting records and filing
• Perform bank reconciliation
• Assist in preparation of monthly financial reports
• Monitor outstanding payments and follow up with customers
• Assist with GST submission and audit matters when required
• Assist in ad-hoc duties assigned from time to time

Requirements : -

• Diploma in Accounting, Finance or related discipline
• Preferably 1–2 years relevant accounting experience
• Knowledge of accounting software will be an advantage
• Proficient in Microsoft Excel and Microsoft Office
• Detail-oriented with good organizational skills
• Able to work independently and meet deadlines

☑ Salary $2800 to $3200 + Bonus of Up to 3.5 Month)
☑ Working Location: Tampines or Alexandra (2 Position)
☑ 5 Days (Monday to Friday – 9.00AM – 6.00PM)
☑ 14 Days Annual Leave
☑ IT System Integrator Industries
☑ Good Working Environment

 Job Scope:

• Attending to client IT enquiries & troubleshooting request

• Coordinating of IT equipment servicing

• Preparing of Quotation and contract

• Liaising with Internal team on service delivery

• Any other ad-hoc administrative tasks assigned

 Requirement:

• Secondary or ITE Qualification or above

• 1 – 3 Years of Administrative Experience

• Proficient in MS Excel software

Please submit your updated resume in MS format by using the APPLY NOW BUTTON.
Alternatively, you may also email your resume to us at emily.fong@atomrecruit.com

Emily Fong
Senior Talent Specialist
Atomrecruit Pte. Ltd. | MOM EA License No.: 15C7443
EA Personnel Reg No.: R1768368

About the Role

We are looking for a proactive and detail-oriented Admin Executive (Procurement) to join our growing team. In this role, you will play a key part in supporting smooth procurement operations, ensuring that our company sources quality products and services ethically, cost-effectively, and on time. You will work closely with suppliers, internal teams, and management to keep operations running efficiently while contributing new ideas for process improvements.

Key Responsibilities

• Coordinate day-to-day procurement activities, including evaluating suppliers, and preparing purchase orders.
• Source, negotiate, and maintain strong vendor relationships to ensure best pricing and quality.
• Track orders, deliveries, and supplier performance to ensure timely fulfilment.
• Analyse market trends and supply chain data to support cost savings and efficiency.
• Maintain accurate procurement documentation and reports for management review.
• Identify and recommend improvements to procurement processes and systems.
• Support administrative functions related to procurement.

Requirements

• Diploma or equivalent in Business Administration, Supply Chain, Procurement, or related fields.
• Prior experience in procurement, purchasing, or administrative support preferred.
• Strong organizational skills with the ability to manage multiple priorities.
• Good communication and negotiation skills with attention to detail.
• Proficient in MS Office (Excel, Word, PowerPoint) or similar tools.
• Proficiency in operating the Zeemart system will be considered an added advantage.
• A proactive team player with a problem-solving mindset.

Why Join Us?

• Be part of a supportive and collaborative team environment
• Opportunities to learn and grow within procurement and supply chain management
• Exposure to a dynamic food industry
• Convenient office location at Bedok Food City

Job description

· Provide day-to-day support for HR functions.

· Maintain and regularly update master database (personal file, personal database & etc.) of each employee.

· Assist in recruitment & selection activities.

· Administer onboarding / exit clearance activities

· Handle work passes application, renewal and cancellation.

· Maintains company organization chart and employee contact list.

· Liaise with insurance company on staff insurance and claims

· Administer training related matters including coordination or enrolment of internal & external courses, update & maintain training record etc.

· Handle disciplinary issues of foreign workers.

· Assists to prepare and submit IR8A for all operational workers.

· Handle workers' payroll.

· Perform general office administrative duties such as stationary / pantry requisition and maintenance of office equipment / facilities;

· Any Ad-hoc assigned by your superior.

Requirements

· Minimum 2 years of relevant working experience in HR and Admin functions in construction industry.

· Preferably possess working experience handling worker's payroll

Job Description:
The Personal Assistant (PA) will provide comprehensive administrative and operational support to a team of financial consultants. This role is crucial in ensuring smooth daily operations, effective client servicing, and timely execution of administrative tasks in a dynamic and fast-paced financial environment. The ideal candidate is organised, proactive, and creative, with a strong eye for detail and the ability to multitask efficiently while maintaining confidentiality.

Here is a polished and concise bullet-point version of your responsibilities:

Responsibilities

• Coordinate client meetings, appointments, and calls for financial consultants, ensuring efficient schedule management.

• Manage emails, messages, and client inquiries, providing timely responses or directing them appropriately.

• Set reminders and follow up on key consultant tasks to ensure deadlines are met.

• Prepare and maintain client documentation, reports, and policy follow-ups.

• Support consultants by creating presentation decks, proposals, and marketing materials using Canva and Microsoft Office.

• Assist with data entry, recordkeeping, and the maintenance of client databases and digital filing systems.

• Handle administrative and bookkeeping tasks, including expense tracking, invoice processing, and financial recordkeeping.

• Maintain accurate and updated corporate and client records with proper documentation and file organisation.

• Use software tools such as Word, Excel, PowerPoint, Google Workspace, and Canva to prepare reports, visuals, and project materials.

• Assist in planning and coordinating events such as client appreciation gatherings, seminars, and internal team functions.

• Perform all duties with discretion and confidentiality, especially when handling sensitive client and financial information.

- Skills and attribute we valued -

• Excellent organisational and time management skills, with the ability to prioritise and handle multiple tasks effectively under pressure.

• Strong written and verbal communication skills, with a professional and client-focused approach.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and Canva for design and presentation purposes.

• Creative eye for detail with the ability to design visually appealing materials using Canva.

• High level of discretion and confidentiality when handling sensitive client information.

• Proactive, resourceful, and adaptable in a fast-paced and dynamic work environment.

• Strong interpersonal skills and a collaborative mindset.

• Basic understanding of financial products, insurance services, or CRM systems is an advantage.

• Knowledge of data visualisation or presentation tools will be a plus.

• Confident, pleasant, and professional phone and email manner.

• A team player who is organised, detail-oriented, and tech-savvy.

Qualification: A level, Diploma or Degree in Business Administration, Office Management, Finance, or an equivalent academic qualification