Total 1,005 assistant manager job vacancies in Administrative / Clerical category in Indonesia

Administrative Assistant (Marine Operations)
Working hours : Monday to Friday (830AM - 530PM), Alt Saturday (830AM-12PM)
Working location: Pioneer (Transport provided in Jurong)
Salary: $1900 -$2100

Job Description:

• Email enquires, preparation of quotations, billing advice, consolidation of operations document
• Maintain communication and relationships with crew
• Verify qualifications and certificates of potential and/or newly recruited crew (STCW, Manning Licence)
• Support deployment schedule planning and update crew manifests, according to crew availability
• Support vessel manning by identifying seafarers who are qualified, experienced and medically fit, in accordance to current regulations and best practices
• Ensure day-to-day administrative tasks
• Assist in the preparation of monthly ISO Objectives and its designated vessels
• Perform reception duty and office routines as assigned from time-to-time
• Follow-up with Client's emails

Qualifications:

• At least GCE 'O' Level / Higher Nitec (Business Management)
• Minimum 2 years of relevant working experience
• Marine Industry is a plus
• Knowledge of MS Office, UBS software – Inventory Control management, accounting, Netiquette

✅Interested personnel kindly send your CV to WhatsApp: https://wa.me/65 88567364(Ethan)

Han Meng Zhuo | Reg No: R25138931

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Key Responsibilities:

• Assist the executive with both professional and personal tasks
• Travel with the executive on business trips and manage related arrangements
• Organize schedules, book appointments, and coordinate meetings.
• Manage complex calendars, meetings, and communications for the CEO and team.
• Provide real-time support to travelling executives, including scheduling, coordination, and follow-ups across time zones.
• Arrange international and domestic travel, itineraries, and logistics.
• Handle confidential documents, emails, and correspondence with absolute discretion.
• Assist the CEO with household and personal tasks, including home maintenance, individual appointments, and errands.
• Coordinate team meetings, internal logistics, and external engagements.
• Support family office administration and light project work.
• Handle personal matters to ensure smooth daily operations.
• Manage end-to-end family travel arrangements, including complex multi-leg international flights, luxury accommodations, visa processing, ground transportation, fine dining reservations and leisure activities.
• Schedule and coordinate personal as well as professional appointments and reservations.

Requirements:

• Highly organized, detail-oriented, and trustworthy with confidential information.
• Calm, polished, and adaptable under pressure.
• Reliable, service-oriented, and detail-focused.
• 3–5 years of PA/EA experience supporting senior management.
• Minimum education: Diploma or equivalent
• Excellent communication and multitasking skills
• Prior experience as a PA or in supporting executives is a plus
• Flexible and able to adapt to fast-paced environments.
• Strong commitment and ability to provide support across varying time zones.
• Professional demeanor and strong work ethic.

HOW TO APPLY:

Interested applicants, please click on “Apply Now”. We regret only shortlisted candidates will be notified.

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Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Lim Jun Ping

EA Personnel Reg No: R25128522

Personal Assistant (Real Estate Industry) – Singapore
Salary: Up to $50,000 per annum

We are a leading real estate investment group in Singapore seeking a dedicated and driven Personal Assistant to join our dynamic team. If you are highly organized, proactive, and thrive in a fast-paced environment, we’d love to hear from you.

Key Responsibilities

• Manage calendars, including scheduling appointments, meetings, and travel arrangements
• Handle incoming calls and enquiries professionally
• Maintain and update the office telephone directory
• Coordinate daily administrative tasks across departments
• Provide general administrative support
• Perform ad hoc duties as assigned

Requirements

• Diploma or equivalent qualification
• Strong telephone etiquette with a pleasant and professional demeanor
• Proactive, resourceful, and willing to learn
• Excellent interpersonal and communication skills
• Strong time management and organizational abilities
• High attention to detail
• Ability to multitask effectively
• Comfortable working in a fast-paced environment

Other Information

• Location: Central
• Working hours: 5-Days

Shortlisted candidate will be contacted for an in-person interview.

Job Responsibilities:

1. Provide administrative support for daily operations.
2. Monitor the accuracy and movement of stock inventory.
3. Process and prepare billings, delivery orders and generate quotations.
4. Liaise with cross functional team in the head quarter for support.
5. Manage the Company’s e-Commerce operations and coordinate with customers for order fulfillment and requirements.
6. Provide product knowledge to customers when applicable.
7. Stand in for customer service in their absence.
8. Ensure the shop's appearance, cleanliness, and provisions are well-organized.
9. Continuously identify and recommend work process improvements.
10. Any other ad-hoc duties as assigned.

Requirements:

1. Proven experience in administrative roles, with a focus on backend paperwork and documentation.
2. Ability to work independently and collaboratively within a team environment.

This role is for maternity cover, ideally from mid Jun/Jul 2026 onwards.

Office Admin Executive / Manager

Location: One-North MRT
Working Days: Mon - Fri | 9:30AM-630PM, with 1hr for lunch
Salary : $3000 - $5000 (Depends to experiences)

Job Description

• Take full ownership of front desk, office administration, and daily office operations.

• Handle reception duties, including calls, visitors, couriers, and general enquiries.

• Manage office maintenance and vendor coordination, ensuring smooth day-to-day operations.

• Provide comprehensive administrative support, including filing, documentation, scheduling, and meeting arrangements.

• Support the Director directly on business coordination, calendar management, travel arrangements, and occasional personal matters.

• Liaise with external vendors, building management, and service providers.

• Handle ad-hoc tasks and ensure all office matters are well managed.

Requirements

• Proven experience in office administration / office management / executive assistant roles.

• Prior exposure to financial services / fintech environment is an advantage, but not mandatory.
  

  ✅Interested personnel kindly send your CV to WhatsApp: https://wa.me/65 88567364(Ethan)

  Han Meng Zhuo | Reg No: R25138931

  The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Job Description

• In charge of verifying shipment content against shipping documents provided.
• Responsible in assisting in material picking against pick list and packing of outbound shipments.
• In charge of rejecting damage items and record discrepancies.
• In charge of data entry into ERP system.
• Responsible in assisting Logistics Officer in coordinating with logistics provider on shipment collection.
• In Charge of the visual inspect material for defects and report these and any unusual situation immediately.
• Operate lift trucks, hand trucks, forklifts, stackers, or any other lifting or material handling equipment/devices to move, convey, or hoist materials or products, following the training provided.
• Maintain good housekeeping practices in work area.

Requirements

• Min GCE ‘O’ level and above
• Min 3 year of experience in ERP systems, lifting devices and Material Handling Equipment (MHE).
• Possess a Class 3 Driving License and Forklift License.

To submit your application, please apply online apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

We are looking for a detail-oriented and reliable individual to provide administrative support for an ongoing sustainability-related initiative. You will work closely with the team to ensure smooth coordination and accurate documentation throughout the programme.

Company Overview

Novotel Singapore on Stevens and Mercure Singapore on Stevens offer a vibrant lifestyle hub with diverse dining, recreational facilities, and meeting spaces. They are committed to diversity, inclusion, pay equity, and career development in a dynamic hospitality environment.

Job Summary

You will lead guest experience initiatives by engaging guests, managing feedback, coordinating VIP services, and collaborating with departments to deliver exceptional, personalized hospitality that drives guest satisfaction and loyalty.

Responsibilities

• Engage with guests at all touchpoints to ensure satisfaction and proactively identify opportunities for service recovery and improvement.
• Delegate guest requests efficiently to Housekeeping, Front Office, Concierge, Food & Beverage, and other departments, ensuring timely follow-up to exceed guest expectations.
• Facilitate continuous excellence by reviewing key goals, strategies, and departmental functions regularly with management.
• Plan and implement corrective actions promptly to enhance guest experience and service quality.
• Conduct Guest Experience Management inductions for new department heads and supervisors to align teams on service standards.
• Provide weekly and monthly reports on guest experience metrics and satisfaction scores, identifying improvement areas.
• Serve as an expert on product and service standards, communicating audit processes and reporting tools to operational teams.
• Monitor and analyze guest feedback from Social Media, Emails, Call Centre, and other channels, coordinating action plans for service enhancements.
• Manage the hotel’s online reputation by responding to and following up on guest feedback effectively.
• Review hotel operations and guest touchpoints regularly to ensure guest experience remains central to all services and procedures.
• Develop and assist in training programs focused on improving guest satisfaction and experience.
• Coordinate with Key Department Heads to manage guest arrivals and departures, including VIP, return, and long-stay guests.
• Manage VIP amenities coordination according to VIP type to enhance personalized guest service.
• Liaise with Engineering, Front Office, and Housekeeping to ensure engineering requests are logged, tracked, and resolved promptly prioritizing guest needs.
• Meet VIP guests upon arrival and escort them to reception as required to provide personalized attention.
• Conduct pre-arrival and courtesy calls to VIP guests to gather information and ensure satisfaction throughout their stay.
• Coordinate guest history updates across departments to document successful experiences and recommendations.
• Collaborate with all departments to establish the hotel as a market leader in individualized, customer-focused service.
• Build and maintain strong, productive relationships with local tour operators, restaurants, and service providers to ensure high-quality guest offerings.
• Maintain control of Club guest and hotel accounts by ensuring accurate and timely posting of charges.
• Enforce strict security procedures for credit and cash transactions, accounting, room key issuance, and guest confidentiality.
• Oversee smooth and efficient operations of Club Millesime, pool, and gym, including cost and stock management, staffing, and service standards in coordination with F&B Manager and Executive Chef.
• Adhere to Emergency Communication procedures, ensuring media inquiries are handled only by the designated spokesperson.
• Perform additional duties as assigned by management.

Only short-listed candidates will be contacted.

Location: NOVENA

Working Hours: Mon - Fri office hours

Job Description:

You will support the administrative functions of operations:

• Carry out administrative duties and leads/supports in QA/QI initiatives, tasks and projects as assigned

Requirements:
Min Diploma / Bachelor in any field

Interested candidate, kindly send a copy of your resume to

 adelinelim@recruitexpress.com.sg 

Adeline Lim Xin Ying [R23112000]

Email Address: adelinelim@recruitexpress.com.sg

Recruit Express Pte Ltd

EA Licence No: 99C4599

• Support the day-to-day administrative operations of the board.
• Serve as a subject matter expert with strong technical knowledge of administrative workflows and requirements
• Ensure accuracy, quality, and timeliness in all assigned administrative functions
• Collaborate closely with the DSRB Manager to uphold high operational standards and team performance
• Mentor and support fellow Assistant IRB Analysts to strengthen competency and effectiveness across the team
• Contribute to a culture of continuous improvement by participating in Quality Assurance (QA) and Quality Improvement (QI) initiatives
• Lead or support projects and tasks aimed at enhancing operational processes and service delivery
• Maintain thorough understanding of policies, guidelines, and regulatory requirements relevant to IRB operations

Requirements

• Possess at least a Diploma or Degree in any field
• Prior experience in healthcare is an advantage
• Prior experience in an administrative function is an advantage.

For interested candidate, please email your resumes to healthcare10@recruitexpress.com.sg

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

Company Overview

The client is a world-leading semiconductor company from the USA, ranked as one of the “Top Best Places to Work in Singapore.”

Job Summary

You will support project management, government grant administration, training logistics, and team event coordination to ensure smooth operations and timely delivery of tasks in a collaborative environment.

Responsibilities

• Plan, organize, follow up, document, communicate, and coordinate project activities with stakeholders to ensure timely completion
• Administer Government Grants and Academic Advancement Programs by verifying information, managing documentation, and entering data accurately
• Manage classroom training logistics including scheduling, communication, and documentation to support smooth training delivery
• Organize and support team events and activities to foster team engagement
• Coordinate with internal and external stakeholders to facilitate seamless execution of projects and events
• Maintain accurate and up-to-date records for all project-related activities
• Monitor project timelines and ensure deadlines are consistently met
• Prepare training reports, data summaries, and presentations for management review
• Respond to inquiries and provide clear information to team members and stakeholders as required
• Handle physical logistics of training materials safely and on time across company locations

Required competencies and certifications

• Proficient use of Microsoft Excel, Word, PowerPoint, Outlook, and other relevant office tools
• Physically fit to manage logistics of training materials across locations safely and punctually

Preferred competencies and qualifications

• Polytechnic diploma or equivalent experience in business administration, engineering, science, or related fields
• Minimum 2 years’ experience in HR administration or equivalent role
• Strong interpersonal skills to collaborate effectively within a team
• Ability to learn quickly and adapt to fast-paced environments
• Proactive, disciplined, and able to deliver results under pressure

Other Information

Interested candidates, kindly email updated resume to xiaoyee@wanco-manpower.com with Subject of "Admin Asst", thank you.

SAMH C’SAY provides engagement, screening, case management and intervention for youths, and engages youths for ongoing monitoring and support. As a CREST-Youth team, it also works actively with youth agencies, schools and community partners to provide holistic case management for youths and their families.

Key Responsibilities for AssistantSenior Case Worker:

-       The Assistant Senior Caseworker supports Team Lead/Assistant Manager in overseeing the CREST-Youth team to ensure service delivery is in accordance to the intended programme objectives and care model for CREST programme as outlined under the terms & conditions of the Letter of Award/Addendum.

-       This role requires the identified personnel to have the relevant competencies, with sufficient years of direct work experience and service with clients with mental health issues necessary for the purpose of supervision of staff in the respective field.

-       He/She assists in maintaining an overview of the service planning and implementation of the CREST programme.

-       He/She will work closely and provide guidance to the CREST team to achieve the CREST goals of outreach to increase mental health and awareness, promote early identification and link those at risk and with needs to the appropriate support and resources, and provide follow up support.

-       In addition, the Assistant Senior Case Worker will establish and/or maintain networking with other community partners or agencies, for purpose of collaboration and facilitate care

Educational/professional qualifications

Minimum a degree in Psychology or Social Work or relevant courses

Special knowledge, skills, language, etc. ·

-       Experience working in Social Service Agencies, especially youth work will be an added advantage

-       Experience with facilitation, case management counselling skills ·

-       Must be proficient in MS Word, Excel and Powerpoint ·

-       Experience with and having skills in the arts (visual arts, music, drama, dance, etc.) and/or sports will be an added advantage

Relevant work experience &no. of years

-      Minimum 4-5 years of relevant work experience,

-      preferably some supervisory experience.

Desired personal traits ·

-       Good interpersonal and communication skills

-       Independent and able to work in a team ·

-       Motivated and passionate to serve youths in mental health sector ·

-       Organised and timeliness in keeping up with documentation ·

-       Teachable and willing to learn, adapt and improve oneself · Insightful and reflective

Summary

• Salary range $2800 + AWS + VB

• 5 days
  Monday to Friday 8am-5.30pm

• Location: Tanjong Penjuru (Transport provided at CCK & Jurong East mrt)

• Fulltime role

Responsibilities

• Check daily that posting and receiving are correctly recorded in company system.

• Monitor the stock quantity and report any stock discrepancies for approval.

• Prepare daily reports and raise disposal forms when required.

• Coordinate with team members and key personnel to ensure smooth departmental operations.

Requirements

• Minimum GCE O Level

• Candidate with administrative experience will have added advantage

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Ng Jia Yee (R22109579)

• Provide general administrative support to ensure smooth day-to-day office operations.
• Perform clerical duties such as data entry, document preparation, filing, scanning, photocopying, and record management.
• Assist in compiling and preparing monthly administrative or project reports.
• Support document control activities and assist Document Controllers with daily administrative tasks.
• Verify and check invoices prior to processing for payment.

Requirements:

• GCE O level and above
• At least 2 years of admin experience in the Construction/Engineering sector.
• Proficient in Microsoft Office, especially Excel and Word.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Admin Assistant 

5 days & 1 half Sat per month 

Working hours: 8.30am - 5.50pm (Mon to Fri); 8.30am – 12.50pm (1 Sat per month)

Salary: $2000 -$2500

Location: Pioneer Sector Walk, Singapore 627897 (Transport pickup at West area)

Job Description:

• Responsible for the purchases and upkeep of factory/ warehouse/ office related supplies, maintenance and repairs (cranes, air-con, vehicles, timber, stone, safety shoes, stationery, pantry supplies)
• Issue Purchase Order, check Delivery Order, match Invoices
• Responsible for creating, maintaining and updating of equipment, vehicles maintenance records
• Responsible for arranging payment for all maintenance, servicing & miscellaneous purchases
• Perform day-to-day office duties, such as handle telephone call, mail, visitors, etc.
• Perform & liaise with stakeholders for renewal of BCA Licenses, ISO Cert, NEA, LTA, SCDF, and all the necessary authorities for licenses for company
• Maintain records in database (e.g. SAP and/or Excel)
• Inspect and perform reconciliation for discrepancies
• Any ad-hoc projects, duties and assignments as assigned

Requirements:

• Min 1 year of working experience in the related field is required for this position.
• IT literacy and proficiency in Microsoft Word, Excel, PowerPoint, Outlook
• SAP Knowledge in Accounts preferable.

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279