Total 1,005 assistant manager job vacancies in Administrative / Clerical category in Indonesia

Why Apply?

This role offers the opportunity to work closely with a senior executive, supporting both professional and personal scheduling requirements.

You will be responsible for managing calendars, coordinating meetings and appointments, handling correspondence, and ensuring smoothday-to-day operations.

The role also involves supporting personal arrangements as needed, requiring a high level of discretion and attention to detail. 

JOB SUMMARY

You will be responsible for providing comprehensive executive support, including:

 - Managing calendars and scheduling appointments

 - Preparing documents, reports and professional correspondence

 - Coordinating meetings, logistics and follow-ups

 - Handling high-level secretarial and administrative support to ensure smooth day-to-day operations

Requirements

 - Bachelor’s Degree or equivalent

- Experience in C-level or executive support, secretarial roles, client services is highly preferred

 - Proactive and reliable with a positive attitude

 - Ability to work under pressure and handle multiple tasks efficiently

 - Occasional weekend and overtime may be required

As part of our growth, we're looking for a new Administrator to support our business directors and clients in our work.

Job Scope:

General Administration: Manage daily office operations, organize files, schedule appointments,updating of payments, management of systems including Bizfile, MoM, IRAS, CPF.

Communication: Serve as the point of contact for internal and external stakeholders.

Documentation: Prepare and manage official documents, reports, and correspondence.

Meeting Coordination: Organize and facilitate meetings, including taking minutes.

Team Collaboration: Work closely with other staff members to ensure operational efficiency Perform necessary administrative work including filing reports, AML rules etc

Other ad-hoc tasks and projects as assigned

We are looking for a Part Time Admin assistant to help with taking daily order, issuance of daily invoices, delivery order, and occasionally help with kitchen post production eg packing of kuehs for delivery.

Working days are flexible and daily pay out. Work timing 5-6 hours daily, timing 8am-(1-2pm)

Must be able to cover when Admin Executive is on leave.

聘请 Admin Assistant 办公室助理 ( funeral industry 葬礼业）

地点: Geylang Bahru

工作时间: 9.00am到6.00pm (有加班&排班制)

月休：8天

Job Description

☑ Handling office tasks. 处理办公室事务

☑ Carry out all administrative procedures following the arrangement of funeral cremation, doing up funeral notices, online tribute sites, music requests and etc. 执行葬礼火化安排后的所有行政程序，制作葬礼通知、在线悼念网站、音乐请求等。

☑ Assist in preparation of correspondences and documents. 协助准备信函和文件。

☑ Assist in arranging funeral hearse & bus transportation for family. 协助安排灵车和家属的巴士交通。

☑ Perform administration duties inclusive of management of stationery, purchase and maintenance of office equipment/pantry. 履行行政职责，包括管理文具、购买和维护办公设备/茶水间。

☑ Be responsible for company uniforms stock taking. 负责公司制服盘点。

☑ Be responsible for the tidiness and cleanliness of the office. 负责办公室的整洁。

☑ Able to communicate with team members and vendors. 能够与团队成员和供应商沟通。

☑ Distribute and store correspondence (e.g. uniforms, office keys and etc) 分发和存储信件（例如制服、办公室钥匙等）

☑ Prepare funeral cremation passes. 准备葬礼火化通行证。

☑ Ad hoc duties

Requirements:

☑ Minimum GCE 'O' Level

☑ Good attitute, Meticulous & able to work independently 态度好，细心，能独立工作

☑ Proficient in MS Word & Excel 精通微软 Word 和 Excel

☑ Need to be able to write and speak English & Mandarin languages in order to communicate with team members and vendor for funeral arrangements 需要会写与会说英语和普通话，以便与团队成员和葬礼安排供应商沟通

☑ Able to multi-task & take initiative 能够同时处理多项任务并采取主动行动

☑ Attention to details 关注细节

☑ Work on rotation shift (overtime will be required at times) 排班工作（有时需要加班）

COMPANY DESCRIPTION

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

RESPONSIBILITIES

We are looking for a detail-oriented, organised, and proactive individual who can support daily operations efficiently, manage documentation accurately, and work well with both internal teams and external stakeholders in a fast-paced environment.

• Provide comprehensive administrative support to ensure smooth and efficient office operations.
• Support project teams with general administrative tasks, including processing requests and coordinating with internal and external stakeholders.
• Perform accurate data entry of daily job sheets for project tracking and reporting.
• Maintain and update records, ensuring proper filing of both electronic and hard copy documents.
• Assist in the preparation, formatting, and organization of project-related documents.
• Undertake any other duties or tasks assigned by the immediate supervisor or Head of Department (HOD).

• Diploma or equivalent qualification in Business Administration or a related field.
• Minimum 3 to 4 years of experience in administrative or project support roles, preferably within a project environment.
• Strong organizational skills with attention to detail.
• Good communication and coordination skills.
• Proficient in Microsoft Office applications.

• Work Schedule: 5-day work week.
• Location: Office at No. 3 Sungei Kadut Drive, Singapore 729556 (North Singapore)

Employee Benefits:

• Transportation:
• Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience
• Company-provided lunch bus for easy access to meals.
• Annual Leave:
• 14 days of annual leave, with additional leave based on tenure.
• Telecommunication:
• Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.
• Healthcare:
• Access to Medical Teleconsultation services for quick, easy healthcare consultations.
• Comprehensive medical benefits including dental care and health screenings.
• Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Join Us?

• Build the Future: Deliver high-impact civil engineering projects that transform communities
• Grow with Us: Opportunities for career progression and continuous skill development.
• Innovate & Solve: Tackle complex challenges with cutting-edge solutions.
• Collaborative Team: Work in a supportive, idea-driven environment.
• Legacy of Impact: Create tangible value through infrastructure that lasts.

Key Responsibilities:

• Provide general administrative support to the office and team members
• Handle incoming calls, emails, and correspondence professionally
• Schedule meetings, appointments, and manage calendars when required
• Prepare, organize, and maintain documents, records, and filing systems
• Assist with data entry, report preparation, and updating internal databases
• Coordinate office supplies and ensure smooth day-to-day office operations
• Support invoicing, purchase orders, and basic finance-related administrative tasks
• Liaise with clients, candidates, and external stakeholders when necessary
• Assist in organizing company events, meetings, and internal activities
• Perform other ad hoc administrative duties as assigned

Requirements:

• Diploma or equivalent qualification
• 1–3 years of administrative experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational and multitasking skills
• Good communication and interpersonal skills
• Able to work independently and as part of a team
• Positive attitude with strong attention to detail

Company Overview

Established in 1998, Rizon Millenium Enterprise is a leading provider of premium bed, bath, tableware, homeware, and lifestyle products. Representing renowned brands such as CHARLES MILLEN, CHRISTY, MARTEX, MILTON HOME and TSURU, the company is dedicated to delivering high-quality luxury linens and exquisite fine bone china. With a focus on timeless elegance and superior craftsmanship, Rizon Millenium Enterprise enhances modern living by bringing sophistication and style into every home.

Job Summary

Support daily operations in a trading and retail environment by managing customer inquiries, processing orders, coordinating deliveries, preparing documentation, and assisting internal teams to ensure smooth and efficient business processes.

Responsibilities

• Respond promptly and professionally to customer inquiries and feedback to maintain high service standards
• Process daily orders accurately to ensure timely completion and customer satisfaction
• Coordinate with warehouse and logistics teams to achieve on-time deliveries and efficient stock handling
• Prepare picking lists and monitor stock movements to support inventory accuracy
• Generate delivery orders, invoices, shipping documents, and related paperwork to facilitate smooth transactions
• Provide administrative support to daily operations by organizing documents and assisting teams
• Assist in streamlining business processes to enhance operational efficiency
• Execute ad-hoc duties and projects as assigned to support business needs

Preferred competencies and qualifications

• 1–2 years of relevant experience; fresh graduates are welcome to apply
• Positive attitude with strong communication skills to engage effectively with customers and colleagues
• Proficient in Microsoft Office applications to manage documentation and reporting
• Ability to work independently and collaboratively within a team environment

We’re Hiring!

Admin Assistant

We are a Church Kindergarten in the East looking for a suitable candidate to fill the position of an Admin Assistant.

Job Responsibilities

Provide administrative and operational support for the kindergarten, including data update, collation and compilation of invoices, new student registrations etc.

Job requirements

1. Strong interpersonal, written and communication skills;

2. Positive attitude, team player and willing to learn new things;

3. Able to multi-task and work independently;

4. Proficiency in MS Office Word and Excel with some accounting knowledge; and

5. Bilingual in English and Mandarin to liaise with Mandarin speaking parents.

Interested applicants can drop their CV!

COMPANY DESCRIPTION

We are one of the largest one-stop Underground Utilities Infrastructure companies based in Singapore. We provide Underground Utilities Infrastructure construction and maintenance, sewer pipeline rehabilitation, road and airfield construction and maintenance as well as asphalt pre-mix production and construction waste recycling.

RESPONSIBILITIES

To provide comprehensive administrative support to project teams by handling documentation, coordination, and reporting tasks to ensure smooth daily project operations.

Key Responsibilities

• Compile and upload all required claim documents, including site-specific records and photographs, to the designated shared drive for easy access and reference.
• Maintain an organised filing and documentation system by categorising records by project and individual work order, with proper labelling.
• Verify that daily claim photos submitted by site teams meet required submission standards and project requirements.
• Communicate feedback on non-compliant or missing site photos to relevant teams and follow up to ensure timely rectification.
• Liaise with supervisors or project leads when photo-related issues remain unresolved or repeatedly non-compliant.
• Monitor and track site teams' performance in providing accurate and compliant documentation for claims submission.
• Assist in data entry, updates, and maintenance of information within project-related systems and applications.
• Support meeting coordination, including preparation of meeting minutes, action lists, and follow-up tracking when required.
• Perform other administrative duties as assigned to support operational and project requirements.

• Diploma or equivalent qualification in Business Administration or a related field.
• 1-2 years of experience in administrative or project support roles (project environment preferred).
• Basic understanding of project documentation, reporting, and claims processes.
• Strong organizational skills with attention to detail.
• Good communication and coordination skills.
• Proficient in Microsoft Office applications.

• Work Schedule: 5-day work week.
• Location: Office at No. 3 Sungei Kadut Drive, Singapore 729556 (North Singapore)

Employee Benefits:

• Transportation:
• Enjoy a company-provided shuttle for easy transportation available from Woodlands and Kranji MRT Stations to the office for your convenience
• Company-provided lunch bus for easy access to meals.
• Annual Leave:
• 14 days of annual leave, with additional leave based on tenure.
• Telecommunication:
• Exclusive sign-up benefits under our Corporate Telecommunication Scheme for personal plans.
• Healthcare:
• Access to Medical Teleconsultation services for quick, easy healthcare consultations.
• Comprehensive medical benefits including dental care and health screenings.
• Portable Medical Benefit Scheme (PMBS): Monthly contributions to your Medisave account for long-term healthcare security.

Why Join Us?

• Build the Future: Deliver high-impact civil engineering projects that transform communities
• Grow with Us: Opportunities for career progression and continuous skill development.
• Innovate & Solve: Tackle complex challenges with cutting-edge solutions.
• Collaborative Team: Work in a supportive, idea-driven environment.
• Legacy of Impact: Create tangible value through infrastructure that lasts.

We are hiring for a backend administrative support role focused mainly on paperwork handling, filing, invoice processing, document matching, and system data entry.

This is a straightforward clerical support position with a routine and structured scope. The work is mainly office-based and involves handling administrative documents carefully and accurately on a day-to-day basis.

This role is best suited to someone who is comfortable with simple, repetitive administrative work and prefers a stable backend support function rather than a broad coordination or all-rounder office role.

Key responsibilities
• Process invoices and related paperwork accurately
• Match invoices against delivery orders and supporting documents
• File and organise hardcopy and softcopy documents properly
• Enter administrative data into internal systems accurately
• Check paperwork for completeness before filing or submission
• Support routine backend admin tasks assigned by the team
• Assist with general document handling and record maintenance
• Provide occasional basic phone support when required

Requirements
• Able to handle routine administrative and clerical work carefully
• Comfortable with repetitive paperwork and document-checking tasks
• Careful, organised, and able to follow established processes
• Able to manage filing, document matching, and data entry with accuracy
• Comfortable working in a backend support role with a narrow and structured scope
• Prior experience in administrative support, clerical work, document processing, filing, or invoice handling will be useful

Suitable for candidates who
• Are comfortable with backend clerical and paperwork-heavy work
• Prefer a simple, structured, routine admin role
• Can stay accurate when handling repetitive administrative tasks
• Are okay with a role centred on filing, invoice processing, document matching, and data entry
• Want a stable support position with clear day-to-day responsibilities

This role may be less suitable for candidates who are looking for
• A broad office administration or office coordination role
• Ecommerce or online business support work
• Operations coordination or logistics coordination responsibilities
• Customer service-heavy, receptionist, or front desk duties
• Accounts executive, finance executive, or broader accounting responsibilities
• A senior admin, PA, office manager, or all-rounder business support role

Additional information
• This is a full-time on-site position based at Aljunied Industrial Complex
• The role is mainly focused on backend administrative support
• The scope is narrow, routine, and paperwork-based
• Candidates should apply only if they are comfortable with the nature of the work described above

EA Personnel Name: Ben Chang
EA Personnel Registration Number: R23111820
EA Licence Number: 22C1307

Salary: $2580

Duration: 1 year

Working Days & Hours: Monday to Friday office hrs

Location: Jurong East

Job Description:

• Administer day‑to‑day operations of grants, including processing of applications, variations, candidate onboarding and claims.
• Review submitted documentation for completeness and compliance; identify discrepancies and follow up with employers or partners
• Maintain accurate, audit‑ready records in accordance with programme and organisational requirements
• Update internal database and prepare reports.
• Any other ad-hoc duties assigned.

Job Requirements: Min Diploma in any course

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

You are invited to join Acclaim, one of the largest national risk advisory, insurance and reinsurance brokers in Singapore. Acclaim is the 1st Corporate Risk and Insurance Consulting Firm to be a winner since inauguration of Enterprise 50 (E50). Acclaim services more than 2000 corporate customers ranging from SMEs to MNCs with reach extending to over 150 countries worldwide.

We are seeking a highly trusted, proactive, and detail-oriented Senior Administration Executive & Personal Assistant to provide executive support to the Chairman & CEO while overseeing the smooth day-to-day operations of the office.

This role requires discretion, sound judgment, strong organisational skills, and the ability to manage multiple priorities in a fast-paced professional environment.

Key Responsibilities:

1. Executive & Personal Support (Chairman & CEO)

• Provide personal and executive support, managing schedules, appointments, travel and ad-hoc requirements with discretion and efficiency.
• Oversee all communications, including screening and prioritising emails, calls, and correspondence.
• Prepare presentations, reports, minutes, and documents accurately and efficiently.
• Proactively plan, coordinate, and manage all travel, itineraries, accommodations, reservations, and event arrangement for the Chairman & CEO, anticipating needs and ensuring seamless execution.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Act as the point of contact between Chairman & CEO, internal teams, and external stakeholders.

2. Office Management & Administrative Support

• Oversee day-to-day office operations to ensure a well-run, efficient, and professional environment.
• Ensure office pantries and stationery supplies are adequately stocked and maintained.
• Manage office equipment maintenance, onboarding, and renewal of vendor contracts.
• Support onboarding and offboarding processes for team members.
• Maintain General Office Email box.
• Assist with the coordination and registration of training courses and related administrative matters.
• Liaise with vendors, service providers, and building management as necessary.

3. Event & Internal Coordination

• Assist in planning and coordinating company events, meetings, and internal activities. Support logistics, scheduling, and vendor coordination for corporate functions.

Requirements & Attributes

• Minimum 3 years’ experience in a similar Office Administration & Personal Assistant role.
• Proven experience supporting senior executives with high levels of confidentiality.
• Strong organisational, communication, and multitasking skills.
• High level of professionalism, discretion, and emotional intelligence.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Proficient in Microsoft Office and common workplace productivity tools.

Additional Note

This job description is not exhaustive, and additional responsibilities may be assigned as required to meet organisational needs.

About the Role

• Position : Admin Assistant (Inventory/Data Entry-SIMPLE DUTIES)
• Location : Orchard
• Working hours : 5.25 days work week, Monday - Friday :9.30am -6.00pm, Alternate Saturday 9.30am - 1.30pm
• Salary (commensurate with experience) : Up to $3500 + AWS + Bonus + Insurance + Medical + 12 days annual leave
• Duration : Permanent
• Industry : Import/Export of food

Main Responsibilities:

• Handle import shipping documents from Japan.
• Input and maintain accurate stock inventory in the system.
• Export data into master files and distribute to relevant parties.
• Update retail prices to generate selling codes.
• Manage daily stock transfers from warehouse to stores.
• Collaborate with Logistics team for daily stock outings.
• Handle customer inquiries for online orders.
• Process tax invoices and delivery orders.
• Assist with gift card processing.

Requirements:

• Minimum 1 years of working experience in the related field is required
• O level above

Email to joie@searchpersonnel.com.sg 

Do visit www.facebook.com/search.personnel for more job listings and career tips!

***We DO NOT charge our candidates nor bind them with any contract.***

Joie Chang

Deputy Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684.

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Thinkers' Vault Pte Ltd., the holding company for illum.e, is looking for conscientious administrative assistants / administrative executives to help in admin work.

Locations:

1) Jurong East (filled)

2) Novena (1 available)

3) Bukit Timah (filled)

4) Parkway Parade (1 available)

5) Hougang (1 available)

6) Tampines (1 available)

illum.e is the fastest growing enrichment / tuition centre in Singapore. We are regarded by our cherished students and parents as the top General Paper and English enrichment centre in Singapore.

Key Responsibilities:

1. Student Recruitment and Enrolment: Manage inquiries from prospective students and parents, ensuring all necessary documentation is completed accurately and timely.
2. Admissions Coordination:Coordinate the admissions process, maintain up-to-date knowledge of course offerings, prerequisites, and any changes in admission policies to provide accurate advice.
3. Customer Service and Support: Serve as the primary point of contact for enrolment-related inquiries, offering prompt, courteous, and comprehensive support. Resolve any issues or concerns that arise during the enrolment process, ensuring a positive experience for students and parents.
4. Data Management and Reporting: Maintain accurate and confidential student records, utilizing CRM systems to track interactions and enrolment status.
5. Relationship Building:Build and maintain strong relationships with students, parents, and educational partners to foster a supportive and engaged community. Collaborate with academic and administrative teams to ensure a smooth transition for students into their academic programs.

Work Requirements:

• Five Day Work Week (1 weekend) if full time. Candidates who are able to work both weekends can expect better renumeration.
• Evening weekday working hours from 4pm or weekend 9am if Part Time (hourly rate).
• Work Hours - 8 hours from 10am (Flexi start time)
• Dynamic and adaptable individual who can face the diverse challenges ahead
• Strong sense of responsibility, problem-solving ability and communication skills
• Candidates should ideally be able to work at any of our 5 locations across Singapore, or other branches when necessary
• Potential for both professional development and salary increment in Singapore's fastest growing tuition centre.