The Admin Executive provides administrative and coordination support to the Restorative Engagement team.
Hours:
SGD13 to SGD14 per hour for 8 hours per day (3 days per week), to be able to commit at least 3 months. (WFH to be discussed).
Key Responsibilities
Training & Programme Administration
- Record and maintain attendance for CWPS sessions, CEF training, and RE-run workshops
- Update and manage training trackers (attendance, completion, hours)
- Prepare session logistics — room bookings, Zoom links, materials, reminders
Documentation & Note-Taking
- Take minutes at RE team meetings and supervision sessions (including Individual Care Supervision)
- Format and file notes in shared folders in a timely manner
- Maintain the RE documentation library — filing, naming conventions, version control
CEF Administration
- Track Fellows applications and update relevant spreadsheets
- Support stipend administration — liaise with the Admin team on paperwork and submission deadlines
- Maintain Fellows contact lists and communication logs
- Assist with scheduling Fellows sessions and sending communications via WhatsApp and email
CRM & Data Entry
- Key in session records, volunteer engagements, and attendance data into the CRM system
- Liaise with the CRM team to resolve data queries or discrepancies
Scheduling & Coordination
- Manage the RE team calendar — training dates, supervision slots, external meetings
- Coordinate scheduling with external parties and vendors
- Track and follow up on pending action items from meetings
General Administration
- Prepare and format documents, agendas, and templates as directed
- Manage printing, stationery, and materials for RE activities
What We're Looking For
- Organised, reliable, and able to manage multiple tasks with minimal supervision
- Comfortable working with people from diverse backgrounds
- Able to handle sensitive information with discretion and confidentiality
- Proficient in Microsoft Office and comfortable learning internal systems (CRM, shared drives)
- Prior admin experience preferred; experience in social services a bonus
