Total 392 Full-time workforce administration job vacancies in Hong Kong

Responsibilities

· With/Without Experience

· Training Provided

· Assist in full set import/export shipping documents

· Maintain, update & monitor documents and database

· To provide any administrative/ IT support and duties

Requirements

· Min Polytechnic / Fresh Graduate

· Knowledge of document flow an advantage

· Able to commence work immediately

· 5 day work week

· Working hours (9am-6pm)

· Bukit Batok Crescent

About the Role

We are seeking a Lease Administration Executive to support the lease management function for a Grade A commercial office portfolio. This role works closely with the Head of Marketing & Commercial and internal stakeholders to ensure accurate documentation, compliance, and smooth day‑to‑day lease operations.

Working Location: Raffles Place, Singapore

Working Hours: Monday - Friday

Key Responsibilities

• Assist in budget modelling and data preparation for leasing activities
• Coordinate property viewings with external agents
• Perform document housekeeping and ensure compliance with SOPs
• Liaise with external legal counsel on lease/licence preparation and related documentation
• Provide administrative support for lease documentation and approvals
• Prepare regular reports and submit them in a timely manner
• Track and manage compliance documents, insurance policies, and deadlines
• Tabulate property tax information and generate system reports
• Collaborate with external consultants to enhance lease management software systems
• Work with internal departments on tenant management matters
• Undertake ad‑hoc duties as assigned

Requirements

• Degree in Business Administration, Marketing, Real Estate, or equivalent1–2 years of relevant experience in lease administration or property management
• Experience in Grade A office buildings is preferred
• Proficient in Microsoft Excel with strong numerical skills
• Proficient in Microsoft Word and PowerPoint
• Meticulous, detail‑oriented, and well‑organised
• Able to work independently under tight timelines
• Strong communication and interpersonal skills
• Fluent in English and Chinese, as the role requires liaison with Chinese‑speaking tenants and agents
• Experience with Anacle and/or Yardi systems will be an advantage

Join Our Team at the School of Physical and Mathematical Sciences, Nanyang Technological University, Singapore

The School of Physical and Mathematical Sciences (SPMS) at NTU Singapore hosts research and education activities in two divisions: Division of Mathematical Sciences (MAS) and Division of Physics and Applied Physics (PAP). MAS covers diverse topics ranging from pure mathematics to the applications of mathematics in cryptography, computing, business, and finance. PAP covers many areas of fundamental and applied physics, including quantum information, condensed matter physics, biophysics, and photonics. Over the years, SPMS has attracted talented individuals from around the world and Singapore to join as scientific leaders and researchers.

Join the laboratory of Prof Lew Wen Siang at SPMS. We are seeking a Project Officer to contribute to a project focused on Emerging Non-volatile Memory Technology.

Key Responsibilities:

• To support project management, including coordinating regular meetings with industry partners and maintaining records of communications.

• To assist the lead PI in managing industry collaboration projects and exploring new opportunities.

• To support the procurement of research-related items and maintain project financial records.

• To support the management and dissemination of research information, including the creation and maintenance of the group website, as well as matters related to intellectual property.

• To handle ad hoc tasks related to the research project and the lead PI’s academic activities.

Job Requirements:

• Bachelor’s degree in Science, Engineering, Business Administration, Communications, or a related field.

Core Competencies:

• Strong organizational and time management skills, with the ability to manage schedules, meetings, and deadlines effectively.

• Excellent communication skills, including clear writing and professional correspondence.

• Solid administrative capabilities, including document preparation, record-keeping, and coordination.

• High level of discretion and confidentiality when handling sensitive information.

• Strong problem-solving skills and adaptability in managing ad hoc tasks and last-minute changes.

• Proficiency in digital tools, including Microsoft Office and project management platforms.

• Prior experience in administrative, secretarial, or coordination roles is preferred.

• Experience supporting research projects or academic staff, with a basic understanding of grant management and reporting processes, is an advantage.

• Ability to work independently and develop solutions under tight timelines; meticulous with strong attention to detail; excellent organizational and time management skills.

The College of Science seeks a diverse and inclusive workforce and is committed to equality of opportunity. We welcome applications from all and recruit on the basis of merit, regardless of age, race, gender, religion, marital status and family responsibilities, or disability.

Interested applicants are invited to apply directly at our NTU Career Portal.

We regret that only shortlisted candidates will be notified.

Position: Executive – Inside Sales, Administration and Accounting Support

Working Hours: Mon – Fri, 9am – 6pm

Working location: Kallang Aljunied area

Salary: $2800 - $3200

Job Description and Responsibilities:

• Order processing, co-ordination and control.
• Prepare costings and quotations and upon approval dispatch the in timely fashion.
• Liaise with factories overseas, scheduling of material procurement, production, quality inspection, shipping and delivery.
• Assist and support the marketing team in planning and forecasting.
• Provide, coordinate and execute customer service and supports.
• Arrange payment via Letter of Credit, Cash against Documents or Wire Transfer.
• Attend to other inside sales and supports matters as and when assigned.
• Process customer orders with high accuracy, ensuring correct pricing, discounts, and margin.
• Monitor sales figures and track revenue performance against targets.
• Coordinate with finance to ensure timely invoicing and payment follow-up.
• Revise pricing structures to maintain profitability while remaining competitive.
• Assist in revenue and COGS forecasting.

Requirements:

• ‘O/A' Levels and/or Polytechnic Diploma in relevant fields of study.
• Minimum 2 years’ experience in handling sales quotations, logistics, customer-service, clerical & administrative functions. Knowledge in international freight forwarding is essential.
• Sales support with solid understanding of pricing, margins, and financial processes.
• Prior knowledge of bookkeeping and accounting principles is preferred.
• Familiar with international trade practices. Experience in related field as well as social media platform will be an advantage.
• Relevant experience and knowledge in the hospitality industry.
• Knowledge of Microsoft Office software.

Interested applicants, WA your resume to +65 9136 9792 or email your resume to supreme.yentan@gmail.com.

Tan Yen Zhen (Chen Yan Zhen) Reg No: R25138932

The SupremeHR Advisory Pte Ltd EA No: 14C7279

Associate Recruitment Manager (Blue-Collar Recruitment)

This role is open to Singapore Citizens and Permanent Residents (PR) only.
Certification Required: CEI (KAH)
Location: Singapore

Role Overview

The Associate Recruitment Manager plays a leadership role within Employment Agency’s blue-collar recruitment operations.This role is designed for experienced recruiters who demonstrate leadership potential and are on a structured path towards becoming a full partner.

Key Responsibilities

·      Lead and manage blue-collar recruitment activities, including construction workers and domestic helpers.

·      Conduct sales and marketing activities and guide the sales team in achieving recruitment and revenue targets.

·      Enter into contractual agreements with employing companies and employers.

·      Provide guidance and oversight on work permit applications and follow-ups until workers are properly handed over.

·      Mentor, guide, and work closely with junior recruitment team members.

·      Ensure effective internal communication and alignment across the team.

Requirements

·      CEI (KAH) certification is mandatory, with at least 1 year of experience in blue-collar recruitment (e.g.construction workers, domestic helpers).

·      Knowledgeable and experienced in work permit applications and end-to-end follow-up processes.

·      Comfortable communicating inthe necessary languages to engage employing companies and workers.

·      Demonstrated leadership capability with the ability to guide and support team members.

·      Positive attitude, resilience, and a Never-Say-Die mindset.

·      Strong internal communication skills and ability to respond promptly.

·      Comfortable in remote or WFH work arrangements

·      Comfortable in arrangements of flexible earnings; close more deals = earn more!

Career Progression

High performers will be groomed and trained to become full partners or intrapreneurs within the Employment Agency.

Why this is for you

- Project‑based flexibility
- High ownership role with clear scope and responsibility
- Opportunity to offered a full-time position with Base Salary and Commission as full partners or intrapreneurs within the EmploymentAgency.

For more information, you may send a whatsapp text to +6587819284

Monday to Friday - 830am to 530pm

Company car will be provided for this role.

Responsibilities:

• Go on-site to repair machines like scissors lifts, forklifts, and air compressors when they stopped working.
• Do regular oil changes and checks to make sure equipment is in good, working condition.
• Troubleshoot with electrical parts, engine, or the hydraulic systems and to rectify issues.
• Inspect all machines and ensure they are safe before machines are sent to the customers.
• Simple report writing to include what has been fixed and parts used.

Requirements:

• Nitec / Higher Nitec in Mechanical Engineering or related fields.
• Positive working attitude, willing to learn.
• Senior post available for experienced candidate, salary range depends on relevant working experience.
• Experience in operating heavy industrial machines would be advantageous.
• Class 3 license

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.

Job Descriptions

• Attend walk-in visitors
• Answering phone calls and direct to the PIC
• Data entry, scanning, photocopying, opening new files
• Physical filing of documents/ paper in files
• Recording and organise the files
• Collect, sort and distribute the incoming letters to respective departments
• Coordination with clients for mail collection.
• Coordinate office supplies and repairs to office equipment
• Courier arrangement
• Provide other ad-hoc administration support for the office as required

Job Requirements

• Fresh graduates and working mothers are welcome to apply
• 2 year of prior experience in clerical/administrative support or equivalent;
• Must have basic computer skills
• Meticulous, well-organized, deadline-driven, and adaptive
• Well-spoken and presentable
• Positive working attitude, good communication, and interpersonal skills
• Monday – Friday; 9 am to 6 pm

Benefits

• Professional Institutional Member
• Positive working environment
• Career advancement; Opportunities to learn with career progression
• Training Development
• Long Service Awards

We regret to inform that only shortlisted candidates will be notified

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to CF ADMINISTRATION PTE LTD and its affiliates to collect, use and disclose your personal data for the purpose of recruitment

Responsibilities:

Industry Research and Analysis

• Assist in gathering and analysing industry information to understand manpower trends and challenges

• Help compile and organise data on industry skills needs and workforce requirements

Stakeholder Engagement Support

• Provide administrative support for meetings with industry partners, government agencies, and other stakeholders, such as arranging for meetings and writing meeting minutes

• Support the team in preparing meeting materials and following up on action items

Project Coordination

• Support the organisation of activities, such as career events and industry engagement activities

• Assist in basic data collection and compilation for KPI reporting

• Support basic budget tracking and expense documentation

• Support basic data analysis for insights

Innovation and Productivity Initiatives

• Assist in identifying potential areas for process automation and digital transformation

• Support the development and implementation of innovative solutions for routine tasks

• Help document and share best practices for using new technological tools

• Contribute ideas for improving existing work processes through technology

Requirements:

• Strong interest in workforce development and industry engagement

• Interest and understanding of emerging technologies and digital transformation

• Good organisational and time management skills

• Strong written and verbal communication skills

Salary: $3,500 - $4,000
Duration: 6 months (May – October 2026)
Working Days: Monday to Friday
Working Hours:

• Mon – Thurs: 8.30am – 6.00pm
• Fri: 8.30am – 5.30pm
  

About the Role

We are seeking a proactive and detail-oriented Grant & Centre Administration Executive to support administrative operations, stakeholder coordination, and grant management within an academic/research environment. This role requires a highly organised individual who can manage multiple responsibilities and work closely with internal and external stakeholders.

Key Responsibilities

Centre Administration

• Support the Director in administrative reporting and operational matters
• Handle procurement for centre activities, including inventory tracking and management
• Coordinate meetings (e.g. ExCo), including preparation of slides and meeting minutes
• Provide administrative support for academic modules (e.g. PET modules)
• Perform ad-hoc administrative duties as assigned

Stakeholder Engagement

• Liaise with community and industry partners on meetings and collaborations
• Circulate problem statements and coordinate collaboration opportunities with faculty
• Maintain accurate records of stakeholder communications and partnerships

Grants Management

• Support Principal Investigators on grant applications and related queries
• Coordinate and schedule Grant Evaluation Committee meetings; act as secretariat
• Liaise with internal departments (e.g. Finance, TTO, ARO) on grant matters
• Maintain proper documentation and tracking of awarded grants

Donor Management

• Work closely with Advancement Office on donor-related matters
• Coordinate meetings with donors and internal stakeholders
• Track donations, disbursements, and maintain proper records
• Support reporting updates related to donor contributions

Events Management

• Support coordination and logistics for student showcases and events
• Assist in planning workshops, seminars, and related activities

Requirements

• Strong organisational and multitasking skills with attention to detail
• Good interpersonal and communication skills to engage various stakeholders
• Able to work independently while collaborating effectively in a team
• Proactive, responsible, and adaptable to a dynamic environment
• Proficient in Microsoft Office applications

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R25159218 (Teoh Ying Ying)