Total 24 receptionist job vacancies in Hong Kong

Requirements

• Cheerful and service-oriented with a positive disposition
• Good communication skills in English and Chinese to communicate with Chinese-speaking students, parents and external partners
• Comfortable interacting with a diverse range of students, parents and partners
• Able to multi-task and work effectively in a fast-paced environment
• Able to work well under pressure and meet deadlines
• Phone enquiry handling and note-taking skills are essential
• Candidates of all ages, including retirees, are welcome to apply
  

Job Summary

Provide night shift reception services from 4pm to 2am, including greeting customers, explaining services, and handling payment collection efficiently.

Responsibilities

• Greet and welcome customers during the night shift to create a positive first impression
• Clearly explain available services to customers to assist their understanding and decision-making
• Accurately collect payments from customers and process transactions securely
• Communicate effectively in English and Chinese to support customer interactions and service delivery

Company Overview

TalentBolt empowers startups and SMEs to scale with confidence by building high-performing teams across Southeast Asia. With deep regional expertise, we unlock access to top talent and markets others cannot reach.

Job Summary

Join a consultancy firm serving the Oil & Gas sector as a Receptionist / Front Desk Executive. You will be the first point of contact, ensuring a welcoming office environment while supporting administrative and operational tasks.

Responsibilities

• Manage reception and front desk operations to create a professional and efficient first impression
• Greet, assist, and direct visitors, clients, and guests to ensure a positive experience
• Handle incoming phone calls, emails, and coordinate courier services promptly
• Coordinate meeting room bookings and prepare facilities to support smooth meetings
• Monitor and maintain office supplies inventory by liaising with vendors to prevent shortages
• Arrange travel, accommodation, and visitor logistics to support business needs
• Provide administrative support for daily office and HR operations as assigned by management
• Maintain accurate filing systems and document records to ensure easy retrieval and compliance
• Keep the office environment organized, professional, and presentable at all times
• Support employees and management with general administrative tasks to enhance office efficiency

Preferred competencies and qualifications

• Prior experience in reception, customer service, or office administration
• Proficiency in Mandarin (spoken and written) is an advantage to facilitate communication with Mandarin-speaking clients or visitors
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint

Job Title: Receptionist (Experienced) — Legal

Company: IRB Law LLP

Location: Singapore (On-site)

Employment Type: Full-Time, Permanent

Industry: Legal / Professional Services

About IRB Law LLP

IRB Law LLP is a full-service law firm in Singapore, established in2012. Over the past decade, we have grown to a team of more than 70 professionals, including more than 25 lawyers. We represent clients across all levels ofthe Singapore Courts and practice across a wide range of areas, includingfamily law, corporate law, criminal defense, estate planning, and Syariah law.

Our team is multilingual — with lawyers fluent in English, Chinese,Tamil, and Malay — and we are committed to making quality legal servicesaccessible, transparent, and supportive for every client we serve.

For more information, visit www.irblaw.com.sg.

About the Role

We are looking for an experienced Receptionist to join our growing team. This is a front-line role that requires someone who is professional, organised, and capable of working within the unique environment of a busy law firm.

The successful candidate will handle the full scope of receptionist duties while also taking on responsibility for Deed Poll and notary commissioning matters. You will be the first point of contact for our clients and must carry yourself with the composure, discretion, and service orientation that a legal practice demands.

Key Responsibilities

Reception and Front Office

·      Serve as the first point of contact for all clients, visitors, and incoming calls, projecting a professional and welcoming presence at all times

·      Manage the reception area,ensuring it is tidy, presentable, and conducive to client confidence

·      Answer, screen, and direct incoming telephone calls and enquiries promptly and accurately

·      Schedule and coordinate appointments, meetings, and conference room bookings

·      Manage incoming and outgoing correspondence, including mail, courier, and electronic communications

·      Maintain and update contact records, filing systems, and other administrative databases

·      Coordinate with lawyers, paralegals, and support staff on scheduling and client communication matters

·      Assist with general administrative tasks as directed by the firm’s management

Deed Poll and Notary Commissioning

·      Assist clients in the preparation, completion, and processing of Deed Poll applications

·      Manage the end-to-end administrative workflow for Deed Poll matters, including document verification, witnessing coordination, and submission

·      Handle notary commissioning procedures, liaising with the relevant lawyers and authorities as required

·      Ensure all Deed Poll and notary-related documents are accurately completed, properly executed, and filed in accordance with established procedures

·      Maintain accurate records and follow up diligently on outstanding matters

Requirements

Essential

·      Minimum 2 years of experiencein a receptionist or front office role within a law firm or legal environment

·      Demonstrated familiarity with Deed Poll processes and/or notary commissioning matters is strongly preferred

·      Strong command of written andspoken English; proficiency in a second language (Mandarin, Malay, or Tamil) is an advantage

·      Professional presentation anddemeanour, with a client-first attitude

·      Excellent organisational andtime management skills, with the ability to manage multiple priorities in a fast-paced environment

·      High level of discretion and confidentiality in handling sensitive legal and client information

·      Proficient in Microsoft Office applications (Word, Excel, Outlook) and standard office systems

·      Reliable, punctual, and detail-oriented

Preferred

·      Prior experience handling Deed Poll or notary commissioning matters in a Singapore law firm

·      Familiarity with legal terminology and general legal office procedures

·      Experience working with amultilingual client base

What We Offer

·      A stable, permanent position within a well-established and growing law firm

·      A collaborative and professional working environment with a team of 70+ professionals

·      Exposure to a diverse range of legal matters and client interactions

·      Competitive salary commensurate with experience

How to Apply

Interested candidates are invited to submit the following to dpo@irblaw.com.sg:

1.     An updated resume or curriculum vitae

2.     A brief cover letter outliningyour relevant experience, including any prior exposure to Deed Poll and notary commissioning matters

3.     Your current and expected salary

4.     Your availability / notice period

Please use the subject line: Application — Receptionist(Experienced)

Responsibilities

• Handle and follow up with enquiries
• Liaise with parents and teachers on class schedules
• Other administrative duties as required

Requirements

• No experience required
• Must be able to commit from Sat to Wed
• Willing to learn and comfortable with working retail hours
• Willing to travel between branches when needed
• Bilingual with proficiency in mandarin preferred to liaise with mandarin speaking parents

Centre Operation Hours

• Weekdays: 1pm to 9pm
• Weekends: 9am to 5.30pm

Job description

• Greet, welcome, and attend to all visitors in a professional and friendly manner

• Manage incoming calls, direct them to the appropriate departments, and take accurate messages when necessary

• Identify customer needs and support sales opportunities where applicable

• Prepare quotations based on client requirements

• Process Sales Orders in the online ordering system

• Perform general administrative duties such as data entry, document scanning, filing, and maintaining records

• Carry out any other tasks, assignments, or projects as assigned by management
  

Requirements

• Diploma in any relevant discipline

• Computer literate with good knowledge in Microsoft Office

• Team player with good communication skills

• Customer service oriented

• Fresh graduates are welcome

About the role

JHL is seeking a skilled and customer-oriented Receptionist to join our team in our Pasir Ris Central East Region office. In this full-time position, you will be responsible for providing exceptional front-desk support and administrative assistance to ensure the smooth operation of our healthcare facility.

What you'll be doing

1. Greeting and welcoming patients and visitors in a friendly and professional manner

2. Answering and directing incoming phone calls to the appropriate departments or personnel

3. Scheduling and managing patient appointments, including confirming appointments and communicating any changes

4. Maintaining and organising medical records and patient files, both physical and electronic

5. Assisting with various administrative tasks, such as data entry, filing, and photocopying

6. Providing general customer service support to patients and addressing their queries or concerns

7. Ensuring the reception area is well-organised and presentable at all times

What we're looking for

1. Strong communication and interpersonal skills, with the ability to interact with patients and colleagues in a friendly and professional manner

2. Excellent organisational and multitasking abilities, with a keen attention to detail

3. Experience in a healthcare or customer service environment is preferred

4. Proficient in using computer applications, such as Microsoft Office suite

5. A positive, team-oriented attitude and the ability to work collaboratively

What we offer

At JHL, we are committed to providing our employees with a supportive and rewarding work environment. Some of the benefits you can expect include:

1. Competitive salary and performance-based bonuses

2. Opportunities for career development and growth

3. Work-life balance initiatives, such as flexible scheduling and paid time off

4. A collaborative and inclusive company culture

   Interested candidates who wish to apply for the advertised position, please send in your resume to allen.zar@joyregroup.com or WhatsApp +65 9862 0979.

JOB DESCRIPTION

• Serve as the first point of contact for employees and visitors, delivering an exceptional experience to all.
  
• Bring experience in a reception or guest relations role within a corporate office environment.
  
• Demonstrate the ability to manage front-of-house situations calmly and professionally, with or without issues arising.
  
• Provide strong customer service, demonstrate initiative, and work independently with minimal supervision.
  
• Maintain the cleanliness and organization of the front desk, reception area, and lobby.
  
• Manage access badges, including distribution, creation, auditing, photo capture, data entry, printing, and deactivation.
  
• Process incoming and outgoing mail and packages, including preparing shipping labels, scheduling courier pickups, and shipping laptops and termination boxes.
  
• Partner cross-functionally with IT and People Operations to coordinate shipments for new hires, terminations, and asset replacements.
  
• Manage and update work tickets assigned to the team in the ticketing system in a timely and accurate manner.
  
• Respond promptly to urgent requests and escalate issues as needed.
  
• Place orders for workplace-related items as needed, including food & beverage and supplies, while monitoring inventory and restocking supplies.
  
• Support the Events SME as needed by assisting with planning and execution of events.
  
• Complete special projects and other assigned tasks as needed.
  
• Update and maintain spreadsheets, documents, and calendars as required.
  
• Review and route invoices to the appropriate channels for payment processing, while responding to and prioritizing day-to-day operational requests from the team lead, communicating effectively with team members and employees, and following department and company policies and procedures.

JOB REQUIREMENT

• Strong customer service skills with a focus on delivering a positive experience

• Good communication skills

• Excellent organizational skills with the ability to manage tasks efficiently

• Adaptability to work in a dynamic and fast-paced environment

• Strong problem-solving skills and ability to handle issues effectively

• High level of professionalism in conduct and workplace interactions

About the Company

East Coast Podiatry is widely recognised as one of the most prestigious Podiatry group practices in the world. Patients from all over the globe travel to Singapore to seek our expert care for lower limb disorders. We specialise in a wide range of leg and foot conditions, treating people from all walks of life. From new-borns with clubfoot deformity, complex paediatric gait disorders, common adult pains including knee arthritis, lower limb sports injuries, diabetic foot ulcers, to soft tissue conditions such as warts, fungus and toenail issues.

East Coast Podiatry is managed by a professional management team with its head office at Lower Delta Road. We operate specialist clinics located at Kembangan, Orchard, Novena and Bukit Timah. As a strong advocate of the Singaporean spirit, we welcome former cabin crew of Singapore Airlines to join our team to make a difference in our service standards towards patient care.

Our practice welcomes candidates who have the right mindset, who believe in themselves and who can meet the exacting standards of our Practice. People who will uphold the virtuous culture of our Practice and place patient-care above themselves. Continuous professional development and career advancement opportunities are available to you. We are an extremely competitive team and we are looking for people who are good team players and who will excel in our dynamic and fast-paced work environment.

About the Role

Our Clinic Patients Relations team is growing rapidly and we’re looking for energetic, customer-oriented and detailed oriented folks to join our energetic team. As a Clinic Receptionist you will manage all aspects of patient’s experience at the front (and back of) desk.

Responsibilities

Customer Service

• Be the first point of contact to patients
• Manage appointments, payments and patient enquiries
• Handle patient's concerns and provide appropriate solutions
• Undertake cashiering, invoicing and collection of payments

Clinic Operations

• Opening and closing of clinic
• Prepare instruments and treatment rooms
• Ensure equipment are operationally-ready
• Maintain overall cleanliness of clinic

Administration

• Update and maintain patient files and database
• Undertake inventory and stock-taking
• Undertake administrative duties and other relevant duties as required for clinic operations

Requirements

• Fluent in spoken and written English. Ability with other languages is an advantage.
• Ability to multi-task, prioritise and manage time effectively
• Able to establish and maintain a positive rapport with teammates and patients
• Must be able to work on Saturdays
• Must be willing to travel to all 4 clinic locations and HQ (when required)

Job Highlights

• Permanent Full-Time position
• 5/5.5/6 day work arrangements available; Work hours: 830am – 6pm (Monday to Saturday)
• No relevant medical experience required
• Possible additional allowance component for experience as Cabin Crew and/or Hotel Service Staff
• Overtime payable
• Starting Annual Leave entitlement: 14
• Career progression

Description

Working Hours: 5 days office hours 
Salary: Up to $3K 
Location: Jurong

Job Scope:

• Provide front desk reception duties covering incoming calls and directing calls to appropriate associates/ward
• Provide directions and assistance to all internal and external customers by handling their requests and inquiries
• Manning of triage:
• Exchange access cards for visitors (Next-of-kins, vendors, etc)
• Register new visitors, staff on Visitor Management System (VMS)
• Supervise ART swabbing, when required
• Manage Nursing Home e-mailbox and forward to relevant parties, and reply general inquiry
• Co-ordinate and handle mail distribution, the flow of faxes, and courier services
• Handle feedback from all channels and provide appropriate follow-up actions/ service recovery
• Handling and receiving of delivery/parcels from vendors
• Monitor QuestLab collection of samples for testing
• Submission of claims for selected Nursing Home purchases (e.g. p-card or cash) via Visa Intellilink and HRMS respectively, including claims for staff welfare events
• Support the appointment booking for NOK visits
• Coordinate and prepare meeting room for internal/external training and meetings such as food and beverages, writing material, and set up meeting rooms
• Inform Housekeeping to clean up the meeting room after the event
• Update the staff phone directory if there are changes
• Upkeep of photocopy machine including calling vendor/ IT for repairs
• Assist with resident's pre-admission (pack welcome basket), admission & discharge process
• Arrange pickup timings for TCUs and liaise with Nursing on any special/ Adhoc arrangement
• Prepare weekly and monthly reports for transportation requests and visitation.
• Upkeep pantry and office supplies (e.g. copier paper, letterhead, envelopes, toner, stationeries) and requisite replenishment
• Upkeep and requisite dormitory supplies (e.g. shoe rack, uniform, ironing board/iron, bedsheet, towel, blanket, pillow, pail, clothes hanger)

Job Requirements: 

• Min. A/ O level/ Nitec/ Diploma in any field 
• Min. 1 yr relevant experience in admin/ customer service 
• Preferably experience in Receptionist

Interested candidates may apply by submitting their updated resume to melissa@recruitexpress.com.sg

Melissa Zhang Zhiqi (Mezzo)
CEI No: R2197564
Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599

Job Responsibilites

• Front line patient services by performing the functions of registration, cashiering, handling enquiries, financial counseling, in-flight bill follow up and posting of charges
• Chair side assistance if required
• Ensure that patient enquiries are attended to
• Manage appointment scheduling
• Assist in the retrieval of records and return patient records
• Arrange for follow-ups with patients or doctors when necessary
• Other ad hoc duties

Requirements

• Minimum GCE 'O' Levels
• Able to commit for at least 6 months for temporary roles
• Renewable / convertible based on individual's performance
• Can commence work immediately / within short notice

Interested candidates kindly send in your resume to: wendykhoo@recruitexpress.com.sg

Attn: Wendy Khoo Hui Wen (R1761665)

Recruit Express Pte Ltd (99C4599)

Location: Novena / Farrer Park
Working Hours:
Monday to Friday: 9.00am – 6.00pm
Saturday: 9.00am – 1.00pm

Job Description

We are seeking a friendly, professional and organised Clinic Receptionist to support the daily operations of a specialist dental clinic. The incumbent will be the first point of contact for patients and play a key role in ensuring a positive patient experience.

Responsibilities:

• Manage appointment scheduling and patient enquiries via phone, WhatsApp and email
• Welcome and register patients upon arrival
• Handle billing, payment collection and receipt issuance
• Assist with insurance, Medisave and CHAS claim submissions where applicable
• Maintain accurate patient records and documentation
• Support general clinic administrative duties
• Coordinate patient flow and ensure smooth front desk operations
• Keep the reception area organised and presentable

Requirements

• Minimum NITEC, Higher NITEC or Diploma
• Prior experience in customer service, reception or healthcare settings will be advantageous
• Proficient in Microsoft Office applications
• Good communication and interpersonal skills
• Able to work independently and as part of a team
• Comfortable working in a fast-paced environment

Interested applicants, please email your updated CV to rachel.lim@recruitexpress.com.sg or WA 97527630 for more information.

We regret to inform that only shortlisted candidates will be contacted.

EA Personnel: Lim Ruo Yi, Rachel (R23116144)

Company EA license No.: Recruit Express Pte Ltd (99C4599)

Working hours: Monday to Friday office hours

Key Responsibilities:

• Responsible for all office administrative support, booking of meeting rooms, coordination duties
• Assist with ordering and maintaining office supplies inventory
• Coordinate with vendors, service providers, and building management
• Serve as the point of contact at the front desk in an office environment.
• Answer and manage incoming phone calls in a professional and courteous manner.
• Screen calls and direct them to the appropriate parties as necessary.
• Take and relay accurate messages when required.
• Greet and direct guests and visitors in a polite and professional manner.
• Ensure office policies and procedures are followed

Requirements:

• At least 4-6 years of prior experience as a receptionist in a corporate office environment.
• Excellent communication and interpersonal skills.
• Professional demeanor.
• Ability to multitask and stay organized.
• Admin & computer skills (e.g. Microsoft Office).
• Immediate availability

Qualified candidates may submit a copy of detailed resume in MS Word format to charissaong@ajconsultancy.com.sg

Charissa Ong Zimin (R1104659)

Email address: charissaong@ajconsultancy.com.sg

AJ Consultancy Services Pte Ltd

EA License No.: 19C9711